A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T U  V  W  XYZ

A

Acronym Decoder

Admissions requirements

Affiliates

• contract renewal or promotion recommendation form

CLAS Agenda Planning Committee 

Large Academic: Debbie Herrington (CHM), Esther Billings (MTH)

Medium Academic: Janel Pettes-Guikema, Ashley Shannon (ENG)

Small Academic:Mark Staves (CMB) 2, Open 

Assessment

• GVSU Assessment page

Awards

• Awards recipients
• Awards table containing info on processes and deadlines
• Niemeyer Awards (Faculty, Undergraduate and Graduate)
• CLAS Outstanding Service Awards (Dean's Office; feel free to make recommendations before March)
• Pew teaching with technology
• CSCE Faculty Awards

B

Booking Conference Rooms

• 308 PAD, 1-2495
• B-4-243 MAK, 1-2495
• B-4-106 MAK, 1-2495
• B-2-226 MAK, 1-2495
• Kirkhof Center and Cook DeWitt, contact Event Services

Books

GVSU Laker Store Faculty Resources

Budgeting

• See  Tracy McLenithan  for Adjunct/overload

Members of the Budget Planning Committee

Darren Walhof (2022)

Janet Vigna (2022)

Chris Toth (2023)

Rich Vallery (2023)

Heather Van Wormer (2023)

C

Calendars

• Academic calendars
• CLAS Resource Calendar
• Multi-faith calendar
• UH annual calendar of deadlines and events

CLAS Academic Advising Center (C-1-140 MAK) phone 1-8585

• www.gvsu.edu/clasadvising
• e-mail [email protected]
• CLAS procedures for reinstatement to the university

CLAS Acts TT faculty e-newsletter

• archive
• contact: Monica Johnstone 1-8125

CLAS Dean's Office, B-4-232 MAK, 1-2495 (see also Dean's Office)

Organizational Chart of the CLAS College Office and Unit Heads (as of Sept. 14, 2022)

CLAS Database

• for database and demographic information contact Heidi Nicholson, 1-3181

The CLAS Teacher archive (newsletter for AFF, VIS, ADJ faculty of CLAS)

CLAS Weekly Mailing

• archive
• contact: Monica Johnstone 1-8125

Commencement

• commencement website
• Need regalia? It can be ordered through the GVSU Laker Store. Call 331-2450. Please allow 4-6 weeks.
• CLAS Regalia Repair Clinic

Complaints & grievances

• Policy website
• Faculty Grievance Committee (non-UAS) membership
• Assistant Dean to consult regarding student complaints Betty Schaner. Call 1-2495
• Public Safety related

Curriculum Process

• CLAS Curriculum Committee contact the CLAS Dean's Office (ph 1-2495)
• University Curriculum Committee (UCC)
• SAIL system https://www.gvsu.edu/sail/
• Archival Curriculum Development System

D

Dean's Office

• Who does what?
• Organizational Chart of the CLAS College Office and Unit Heads (as of June 21, 2022)
• Photos & bio sketches
• Borrow the Popcorn Machine, contact Monica Johnstone, 1-2495

Departmental Website

• Resource: Dir. of CLAS Communications, Monica Johnstone (ph 1-2495)
• GVSU Web Team, Institutional Marketing (ph 1-2525)
• Get training on the GVSU Content Management System; contact the GVSU Web Team
• Links to CLAS Departmental websites

Digital Studio

• The Digital Studio is available for faculty/staff and students to have media digitized. Computing and Technology Support is staffing a Digital Studio. It is equipped with high-end technology and the latest software titles. The digital studio seeks to promote the creation of virtual learning experiences through providing consulting services, project development, and technology exploration. D-2-329 Mackinac Digital Studio website

Directory

• Directory of CLAS Unit Offices including coordinators

Distinguished Alumni-in-Residence

• dates, online form and pictures

E

Advising for Exploratory Study and undecided students

E

Emergency procedures

• tornado and other extreme weather
• emergency closing procedures
• Sign up to receive warnings
• Executive summary of crisis management plan

F

Facilities

• CLAS Assistant Dean with responsibility for facilities planning,  George McBane (ph 1-2495) 
• Facilities request form 
• Facilities request process guidelines
• Faculty Facilities Planning Committee (UAS)
• Keys: The process for requesting keys from Facilities Services in now online. Directions are posted on the department's website, and click on "Submit Key Request." Staff members are no longer required to provide a key code, only the room number and building. Keys for a desk or file cabinet will require a specific lock number.

FAP/FAR Calendar 2022-23

FAP/ PLANNING:

October 1 - Faculty use Digital Measures to create their Faculty Activity Plans (FAPs) and submit to their unit heads. Joint appointees submit to BOTH unit heads.

October 15 - In the cases of joint appointees, the unit head in the secondary unit submits feedback on the FAP to the primary unit head.    

October 15 through November 30 - Unit process for reviewing FAPs.

December 1 - Completion of FAP review process. Units do not need to forward FAPs to the Dean’s office but should store electronic copies of all FAPs.

FAR/SALARY ADJUSTMENT:

January 16 - Faculty use Digital Measures to create their Faculty Activity Reports (FARs) and submit to their unit heads, along with an updated CV. Joint appointee submit to BOTH unit heads.

January 16 - Date by which unit head lets Associate Dean Anderson know of unit decision regarding waiving unit peer review process.

January 28 - For joint appointments and other reassignments, date by which secondary unit head submits feedback on FAR to primary unit’s head so that this feedback can appropriately be taken into consideration.

February 17 - Last date by which unit’s peer review should be complete, considering joint appointment feedback when relevant. (Units may opt for earlier deadlines.) 

March 10 - Unit heads submit faculty FARs and CVs. The submission process is through the Faculty Activity Report website.

Communication to faculty: Once confirmed by Dean, unit head may share category with faculty; ordinarily this happens by commencement.

 *This calendar is constructed in collaboration with Brooks College so that the dates pertaining to joint appointments are shared between our two colleges.

FERPA

• Permission to Release
• FERPA Dos and Don'ts

G

Governance

• CLAS webpage on Governance and Elections
• GVSU webpage on Governance
• See also Blackboard for governance materials
• Request a report listing those in your department currently on CLAS, UAS and nonUAS committees

Graders (Student Grader application--accessible to unit heads only)

Graduate Programs

The College of Liberal Arts & Sciences includes master's degree programs in several disciplines.

Masters of Science in Biology

Masters of Biomedical Sciences (M.H.S.)

Masters of Communications

Masters of Arts in English

Professional Science Masters (PSM) (administered in College of Engineering)

• • Masters of Science in Biostatistics
  • Masters of Science in Cell and Molecular Biology
  • Interdisciplinary with the Padnos College of Engineering and Computing Masters of Science in Medical & Bioinformatics

Grants and Research Resources

• Center for Scholarly & Creative Excellence, contact Bob Smart
• Office of Sponsored Programs, contact Director of Grants Development and Administration
• CLAS financial accounting related to grants, Assistant Dean Michelle McCloud, B-4-232 MAK, ph 1-2495
• Promotion of newly received grants, Monica Johnstone (CLAS); also University Communications

H

Hiring/Faculty Searches

• Diversity Resources Office
• Human Resources Hiring Supervisor Resources
• Affirmative Action webpage
• Inclusion & Equity Division
• IT info for new faculty and staff
• Recruiting Expenses Policy
• Contact regarding new positions, AD Donovan Anderson 1-2495
• Contact regarding procedure, Tracy McLenithan
• Position numbers assigned for each approved faculty line; the dollar amount that is in those lines (salary available); status of the searches; request to interview; selection approval notification and contract offers --contact Tracy McLenithan
• Online search process, contact your HR Generalist

Human Subjects

• Human Research Review Committee
• Research Integrity Information

I

Inclusion resources

• Milton E. Ford LGBT Resource Center
• Center for Women & Gender Equity (CWGE)
• Office of Multicultural Affairs
• Division of Inclusion & Equity
• Veterans
• Multi-faith Calendar A great resource for planners.

IT

• Address a computer problem--IT Services  [email protected] or https://www.gvsu.edu/it/.
  
   
• IT training seminars, see Sprout
• IT info for new faculty and staff

J

K

L

LIFT teaching evaluation

Laboratories

• Director of Laboratory Operations, Aaron Perry, 2200h P. Douglas Kindschi Hall of Science
  (616) 331-3969   [email protected]
• safety website
• Director of Laboratory Safety Jim Seufert 1-8628
• other contacts
• Language Resource Center
• Computer labs
• Speech Lab

Late Add Request Instructions

M

Meetings, conducting productive

• Robert's Rules of Order www.robertsrules.org
• Multifaith Calendar A great resource for planners.

Mentoring

• New faculty orientation, contact  ph 1-2495  Donovan Anderson
• Resources Useful for New Faculty
• New faculty networking social, contact  the CLAS college office (1-2495)

N

Office Coverage policy during the pandemic

Organizational Chart of the CLAS College Office and Unit Heads (as of June 21, 2022)

O

P

CLAS Personnel Calendar for 2022-2023 

August 29 Candidate submits portfolio to Unit Head

October 14 Units submit promotion materials (promotion to Professor) to the Dean’s Office (CLAS Personnel Committee) Earlier submissions are welcome!

November 18 CLAS Personnel Committee submits recommendations to the dean

December 16 Dean notifies candidate and Unit Head of recommendation

January 31 Provost makes decision and notifies appropriate people.

Personnel Policies

• Human Resources Office
• Time off/leaves
• Disability
  • Salary continuation
  • Workers' Compensation Injury Report

Personnel Process

• College and unit personnel criteria, see https://www.gvsu.edu/upr/
• Promotion & Tenure
  • CLAS Standards & Criteria for Personnel Evaluation (on Provost's website; requires log in)
  • CPC Guidelines for Unit Head and Colleagues
  • Procedure for transmittal of materials to CPC (paper, electronic)
  • CLAS Personnel Forms

Photos

• University Communications has professional photographers that may be available to be booked for your event. Individual portraits can be taken for a small fee.

PSS Reorganization Plan 2021

Publicity

• Promotion of news and up-coming events, Monica Johnstone (CLAS)
• University Communications contact for most things in CLAS is Peg West.
• Notes for campus event organizers
• Resources for promoting events
• Submit news to The Forum

R

Record Retention/information security

• Record retention guidelines
• Social Security Number security
• shredding needs, contact Kip Smalligan

Recruitment

• compare home prices
• Recruitment Expenses Policy  (requires unit head log in)

Regional Math & Science Center,  1-2267

Registration

• Late Add procedures

Research support

• Center for Scholarly and Creative Excellence, Robert Smart
• See also Grants

Responsibilities

• CLAS Deans' areas of responsibility
• CLAS Org chart

Risk Reduction for Experiential Learning

S

Sabbaticals

• Info About Sabbaticals
• Sabbatical Showcase
• Blackboard -- More information available here

Salary Adjustment/Evaluation Process

• FAP FAR Calendar

• Peer Recommendation for Colleague

  Unit Head’s Summary of Peer Salary Recommendations

  Salary Adjustment Process

Scheduling

• All course changes outside of Rounds 1 and 2 should be submitted as Requests in Coursedog.  Questions may be directed to Tracy McLenithan or George McBane as appropriate.
• Registrar's page on scheduling
• Department dibs room use policy:  After Round 1 of scheduling each fall, schedules for all rooms that have dibs assigned to CLAS departments will be reviewed.  All General Purpose and Lecture Hall rooms should be scheduled for at least 41 class hours (50 minutes each) each semester.    Any department-dibs room not used a total of 81 class hours per week across fall and winter semesters, and no fewer than 36 hours/week in either semester,  will be returned to the main CLAS pool the following year.  The scheduled courses will not be removed, but the department will no longer have exclusive access to the room for the first round of scheduling.

            The 41-hour expectation also applies to Dual Purpose or Computer classrooms with department dibs, though they are not subject to the dibs-withdrawal policy during scheduling for AY 23/24. They may become subject to the policy in future years.

            Special Purpose rooms are not subject to this policy. 

            The scheduled usage for each Allendale room is available in the ‘open slot list’ file for each upcoming semester at < Room Capacity page on the ALL Room Usage tab. (Log in required)

            Departments that expect not to be able to fill their dibs rooms to this standard are encouraged to contact the College to either (1) arrange to release one or more rooms in advance, or (2) arrange to share first-round priority with one or more other departments.

Staffing Plan Information

• deadlines--contact Tracy McLenithan
• Adjunct Salary Guidelines  (password protected PDF)
• EAP request for teaching form
• limits of credit hours--see Admin Manual
  • adjunct
  • visiting
  • affiliate

Statistical Consulting Center, A-1-178 MAK, 1-3355

Strategic Planning Resources

• GVSU Assessment 
• CLAS Strategic Plan and those of CLAS Units are on the university Strategic Plan webpage
• CLAS Strategic Plan

Student

• Student Code
  • Complaints and Grievances (Article IV)
  • grade appeal (Appendix B of Code)
• Student Fellowship award opportunities www.gvsu.edu/fellowships

Student Graders policy

• In compliance with university policy, student employees who assist in the evaluation of student exams and assignments must be approved by the Dean of the unit in which they work.
• In CLAS, that approval must be requested here: https://www.gvsu.edu/clas/cms-form-edit.htm?formId=9D5FAFB5-B896-BDB1-AB9751B0AD6DF844 . The form can only be accessed by the unit head. 

Student records

• How to Declare a Major
• Registrar's forms page
• Degree audit questions
• MyPath

Support Staff

• ePDP
• CLAS Staff Advisory Council to the Dean

Surge 

Surge Assistance Request Form

T

Training needed by new Unit Heads

• IT Training (general)
• Banner - Finance (Accounting Business Office, 331-2233)
• Banner - Permit overrides (Records)
• OnBase - (Accounting Business Office, 331-2233)
• Ultratime - PSS biweekly hours (Payroll)
• Ultratime - Quarterly vacation approval
• GV Assess 

Travel & Expense

• Travel & Expense form
• Travel Policy

U

Unit Head resources

• Unit Head List Fall 2022
• CLAS Unit Head Dashboard
• Effective Agendas for Effective Meetings (a page of tips)
• Ultratime
• Banner (self-serve)
• IT Training &Workshops
• Admin Manual and other Handbooks are now the University Policies website
• GVSU Lab Safety Website
• Conflict Resolution website (HR)

Unit Head meeting schedule

Fall 2022  

• Unit Head Retreat: August 23 – 10:30 a.m. – 4 p.m.  Hager Park VanderLaan Room  

• September 7, 3 – 5 p.m. Kirkhof Room 2215/2216  

• September 21, 3 – 5 p.m. Kirkhof Room 2204 (Pere Marquette)  

• October 5, 3 – 5 p.m. Kirkhof Room 2215/2216  

• October 19, 3– 5 p.m. Kirkhof Room 2215/2216  

• November 2, 3 – 5 p.m. Kirkhof Room 2215/2216  

• November 16, 3– 5 p.m. Kirkhof Room 2215/2216  

• November 30, 3 – 5 p.m. TBD  

• December 21, 3 – 5 p.m. Kirkhof Room 2215/2216  

Winter 2023   

• January 18, 3 – 5 p.m. Kirkhof Room 2215/2216  

• February 1, 3 – 5 p.m. Kirkhof Room 2215/2216  

• February 15, 3 – 5 p.m.  Kirkhof Room 2215/2216  

• March 1, 3 – 5 p.m. Kirkhof Room 2215/2216  

• March 15, 3 – 5 p.m. Kirkhof Room 2215/2216  

• March 29, 3 – 5 p.m. Kirkhof Room 2215/2216  

• April 19, 3 – 5 p.m.  Kirkhof Room 2215/2216  

• May 3, 3 – 5 p.m. Kirkhof Room 2215/2216  

Weekly Mailings and other archives

• CLAS Weekly Mailing Archive
• CLAS Acts faculty e-newsletter archive
• The CLAS Teacher

Unit Head Planning Calendar                                                                                                               

University Policies

• Alcohol Policy
• Copyright Policy and FAQs
• Relocation Policy

V

W

Work Benefits Flyer explaining cost of living, lifestyle and package benefits

XYZ