Unit Heads

Personnel Policy and Process (This link takes you to the Provost's website. Nota bene: CLAS uses a more staggered calendar. Please look at the official letters, UH BB site, and weekly mailing calendar)

Salary Adjustment/Evaluation Process

Student Grader Application (accessible to unit heads only)

Support staff

Teaching Evaluations

UH selection and evaluation guidelines

CLAS Documents, Forms, and Policies

Advice from Unit Heads (as discussed at UH Meetings)

Assessment

Calendars

CLAS Academic Advising Center

CLAS Acts TT faculty e-newsletter

CLAS procedures for reinstatement to the university

CLAS Weekly Mailing Archive

Course Change Notification form

Dean's Office

Departmental Websites

Distinguished Alumni-in-Residence

Elections

Governance

Graduate Programs

Intercollege Support Request Procedures (Provost's website)

Intercollege Support Request Form

Late Add procedures

Meetings, conducting productive

Meetings, Departmental Events & Meetings, CLAS Policy. Form for events

Procedures on Provost's website

Quadrennial Report and annual reports

Record Retention/Information Security

Responsibilities of CLAS Deans

Risk Reduction

Strategic Plan (university online system instructions)

Training of new UH

Unit Head List

Unit Head Meeting dates

Unit Head Resources

Scheduling & Staffing

Scheduling

Staffing

Teaching & Curriculum

Course Change Notification form

Curriculum Process

Graduation Audits

Exploratory and Undecided Advising

Institutional Agreement process

Late Add procedures

LIFT

Mathematics--Overview of Placement procedures

Student records

Student Graders, policy and application form (Unit Heads only)

UCC - University Curriculum Committee log in

University Useful Links

Acronym Decoder

Admissions events

scholarship interview dates, contact 1-2495
Admissions requirements

Affiliates

contract renewal or promotion recommendation form

Assessment

GVSU Assessment page

Awards

Awards recipients
Awards table containing info on processes and deadlines
Niemeyer Awards (Faculty, Undergraduate and Graduate)
CLAS Outstanding Service Awards (Dean's Office; feel free to make recommendations before March)
Pew teaching with technology
CSCE Faculty Awards

Booking Conference Rooms

308 PAD, 1-2495
B-4-243 MAK, 1-2495
B-4-106 MAK, 1-2495
B-2-226 MAK, 1-2495
Kirkhof Center and Cook DeWitt, contact Event Services

Budgeting

See Tracy McLenithan for Adjunct/overload

Calendars

CLAS Academic Advising Center (C-1-140 MAK) phone 1-8585

www.gvsu.edu/clasadvising
e-mail advstu@gvsu.edu
CLAS procedures for reinstatement to the university

CLAS Acts TT faculty e-newsletter

archive
contact: Monica Johnstone 1-8125

CLAS Dean's Office, B-4-232 MAK, 1-2495 (see also Dean's Office)

CLAS Database

for database and demographic information contact Heidi Nicholson, 1-3181

The CLAS Teacher archive (newsletter for AFF, VIS, ADJ faculty of CLAS)

Commencement

commencement website
Need regalia? It can be ordered through the University Bookstore. Call 331-2450. Please allow 4-6 weeks.

Complaints & grievances

Policy website
Faculty Grievance Committee (non-UAS) membership
Associate Dean to consult regarding student complaints Kevin Tutt. Call 1-2495
Public Safety related

Course Change Notification form

Curriculum Process

CLAS Curriculum Committee contact the CLAS Dean's Office (ph 1-2495)
University Curriculum Committee (UCC)
SAIL system https://www.gvsu.edu/sail/
Archival Curriculum Development System

Dean's Office

Who does what?
Organizational Chart of the CLAS College Office
Photos & bio sketches
Archive of speeches by the Dean
Borrow the Popcorn Machine, contact Monica Johnstone, 1-2495

Departmental Website

Resource: Dir. of CLAS Communications, Monica Johnstone (ph 1-2495)
GVSU Web Team, Institutional Marketing (ph 1-2525)
Get training on the GVSU Content Management System; contact the GVSU Web Team
Links to CLAS Departmental websites

Digital Studio

The Digital Studio is available for faculty/staff and students to have media digitized. Computing and Technology Support is staffing a Digital Studio. It is equipped with high-end technology and the latest software titles. The digital studio seeks to promote the creation of virtual learning experiences through providing consulting services, project development, and technology exploration. D-2-329 Mackinac Digital Studio website

Directory

Directory of CLAS Offices including coordinators

Distinguished Alumni-in-Residence

dates, online form and pictures

Exploratory and Undecided Advising

Emergency procedures

Facilities

CLAS Assistant Dean with responsibility for facilities planning, George McBane (ph 1-2495)
Facilities request form
Facilities request process guidelines
Faculty Facilities Planning Committee (UAS)
Keys: The process for requesting keys from Facilities Services in now online. Directions are posted on the department's Web site, www.gvsu.edu/facilitiesservices, and click on "Submit Key Request." Staff members are no longer required to provide a key code, only the room number and building. Keys for a desk or file cabinet will require a specific lock number.

FERPA

Governance

CLAS Web page on Governance and Elections
GVSU Web page on Governance
See also Blackboard for governance materials
Request a report listing those in your department currently on CLAS, UAS and nonUAS committees

Graders (Student Grader application--accessible to unit heads only)

Graduate Programs

The College of Liberal Arts & Sciences includes masters degree programs in several disciplines.

Masters of Science in Biology

Masters of Biomedical Sciences (M.H.S.)

Masters of Communications

Masters of Arts in English

Professional Science Masters (PSM) (administered in College of Engineering)

- Masters of Science in Biostatistics
- Masters of Science in Cell and Molecular Biology
- Interdisciplinary with the Padnos College of Engineering and Computing Masters of Science in Medical & Bioinformatics

Grants and Research Resources

Center for Scholarly & Creative Excellence, contact Bob Smart
Office of Sponsored Programs, contact Director of Grants Development and Administration
CLAS financial accounting related to grants, Assistant Dean Michelle McCloud, B-4-232 MAK, ph 1-2495
Promotion of newly received grants, Monica Johnstone (CLAS); also University Communications

Hiring/Faculty Searches

Diversity Resources Office
Human Resources Hiring Supervisor Resources
Affirmative Action Web page
Inclusion & Equity Division
IT info for new faculty and staff
Recruiting Expenses Policy
Contact regarding new positions, AD Kevin Tutt, 1-2495
Contact regarding procedure, Tracy McLenithan
Position numbers assigned for each approved faculty line; the dollar amount that is in those lines (salary available); status of the searches; request to interview; selection approval notification and contract offers --contact Tracy McLenithan
Online search process, contact Megan Bravo in HRO (hremploy@gvsu.edu)

Human Subjects

Inclusion resources

Lesbian, Gay, Bisexual and Transgender (LGBT) Resource Center
Women's Center
Office of Multicultural Affairs
Division of Inclusion & Equity
Veterans
Multi-faith Calendar A great resource for planners.

Address a computer problem-- IT Helpdesk
Phone: 616 331-2101 Email: helpdesk@gvsu.edu
Phone or Walk In Hours
Monday - Thursday 7:30am - 7:30pm Friday 7:30am - 5:30pm
Semester break hours
Monday - Friday 7:30 am - 5:30 pm
Phone support is available 24/7
The Helpdesk provides assistance to Faculty, Staff and Students
IT Helpdesk : http://www.gvsu.edu/it/
IT training seminars, see Sprout
IT info for new faculty and staff

LIFT teaching evaluation

Laboratories

Director of Laboratory Operations, Aaron Perry, 2200h P. Douglas Kindschi Hall of Science
(616) 331-3969 perryar@gvsu.edu
safety website
Lab safety specialist Jim Seufert 1-8628
other contacts
Language Resource Center
Computer labs
Speech Lab

Meetings, conducting productive

links from the FTLC workshop Conducting Productive Meetings
- www.bnet.com/2436-13059_23-188712.html
- Robert's Rules of Order www.robertsrules.org
- Multifaith Calendar A great resource for planners.

Meetings, CLAS Policy on Departmental Events and Meetings, Form

Mentoring

New faculty orientation, contact ph 1-2495 Donovan Anderson
CLAS Mentoring Recommendations to Units
Resources Useful for New Faculty
New faculty networking social, contact the CLAS college office (1-2495)

CLAS Personnel Calendar for 2019-2020

Fall 2019 Personnel Process Calendar

August 26 Candidate submits portfolio to Unit Head

(September 30 Nominations for promotion as part of winter actions are due.)

October 12 Units submit promotion materials (promotion to Professor) to the Dean’s Office (for CPC review). Earlier submissions are welcome.

November 15 CLAS Personnel Committee submits recommendations to the dean

December 20 Dean notifies candidate and Unit Head of recommendation

January 31 Provost makes decision and notifies appropriate people

Winter 2020 Personnel Process Calendar

January 6 Candidate submits portfolio to Unit Head

February 7 Units submit contract renewal materials to the dean’s office (CLAS Personnel Committee)

February 14 Units submit tenure and promotion materials to the dean’s office (CLAS Personnel Committee)

February 21 Units submit promotion only materials (promotion to Associate Professor if not associated with a tenure decision)

March 20 CLAS Personnel Committee submits recommendations to the dean (Third Friday in March)

April 17 Notification by the Dean to faculty member of recommendation to the Provost (Third Friday in April)

June 1 Provost provides notification of decisions

Personnel Policies

Personnel Process

College and unit personnel criteria, see https://www.gvsu.edu/upr/

Promotion & Tenure
- CLAS Standards & Criteria for Personnel Evaluation (on Provost's website; requires log in)
- CPC Guidelines for Unit Head and Colleagues
- Procedure for transmittal of materials to CPC (paper, electronic)
- CLAS Personnel Forms

Photos

University Communications has professional photographers that may be available to be booked for your event. Individual portraits can be taken for a small fee.

Publicity

Promotion of news and up-coming events, Monica Johnstone (CLAS)
University Communications contact for most things in CLAS is Peg West.
Contact for the CLAS Happenings poster 1-2495
Notes for campus event organizers
Resources for promoting events
Submit news to The Forum

Quadrennial Report of the College of Liberal Arts and Sciences and annual reports

Record Retention/information security

Recruitment

Regional Math & Science Center, 1-2267

Registration

Late Add procedures

Research support

Center for Scholarly and Creative Excellence, Robert Smart
See also Grants

Responsibilities

CLAS Deans' areas of responsibility
CLAS Org chart [New chart coming soon]

Risk Reduction for Experiential Learning

Sabbaticals

Salary Adjustment/Evaluation Process

Scheduling

Course changes, contact Heidi Nicholson. AD Kevin Tutt and Tracy McLenithan have signature authority.

Staffing Plan Information

deadlines--contact Tracy McLenithan
Adjunct Salary Guidelines (password protected PDF)
EAP Teaching Permission form
limits of credit hours--see Admin Manual
- adjunct
- visiting
- affiliate

Statistical Consulting Center, A-1-178 MAK, 1-3355

Strategic Planning Resources

GVSU Assessment
CLAS Strategic Plan and those of CLAS Units are on the university Strategic Plan web page
CLAS Strategic Plan

Student

Student Code
- Complaints and Grievances (Article IV)
- grade appeal (Appendix B of Code)
Late Add procedures
Student Fellowship award opportunities www.gvsu.edu/fellowships

Student Graders policy

In compliance with university policy, student employees who assist in the evaluation of student exams and assignments must be approved by the Dean of the unit in which they work.
In CLAS, that approval must be requested here: http://www.gvsu.edu/clas/cms-form-edit.htm?formId=9D5FAFB5-B896-BDB1-AB9751B0AD6DF844 . The form can also be found on the CLAS website under “Unit Heads” and can only be accessed by the unit head. Please look for the Student Grader Application.
A reminder: students must also complete FERPA training, which must be requested by instructors here: https://www.gvsu.edu/registrar/cms-form-edit.htm?formId=39B0EC20-C5D5-B485-B7B38A1F0023369E.

Student records

Support Staff

Training needed by new Unit Heads

IT Training (general)
Banner - Finance (Accounting Business Office, 331-2233)
Banner - Permit overrides (Records)
OnBase - (Accounting Business Office, 331-2233)
Ultratime - PSS biweekly hours (Payroll)
Ultratime - Quarterly vacation approval
GV Assess

Travel & Expense

Unit Head resources

Unit Head List
CLAS Unit Head Dashboard
Effective Agendas for Effective Meetings (a page of tips)
Ultratime
Banner (self-serve)
IT Training &Workshops
Admin Manual and other Handbooks are now the University Policies website
University Bookstore Faculty Access
GVSU Lab Safety Website
Conflict Resolution website (HR)

Unit Head Selection and Evaluation Process

UH selection and evaluation guidelines
Contact is Tracy McLenithan

Unit Head, Faculty, Staff Mailings and other archives

Unit Head Meeting dates

Fall 2019 CLAS Unit Head Meetings:

Date Time Room .

August 20–Unit Head Retreat TBD 4402 KHS

September 11 3-5pm 2215/2216 KC

September 25 3-5pm 2215/2216 KC

October 9 3-5pm 2215/2216 KC

October 30 3-5pm 2215/2216 KC

November 13 3-5pm 4402 KHS

December 4 3-5pm 2215/2216 KC

Winter 2020 CLAS Unit Head Meeting

January 15 3-5pm 2215/2216 KC

January 29 3-5pm 2215/2216 KC

February 12 3-5pm 2215/2216 KC

February 26 3-5pm 2215/2216 KC

March 11 3-5pm 2215/2216 KC

March 25 3-5pm 2215/2216 KC

April 8 3-5pm 4402 KHS

April 22 3-5pm 2215/2216 KC

May 6 3-5pm 2215/2216KC

Board of Trustees Meetings

Friday, July 12, 2019 11am-12pm Kirkhof Center

Friday, Nov. 1, 2019 11am-12pm Kirkhof Center

University Policies

Alcohol Policy
Copyright Policy and FAQs
Relocation Policy
HR page on policies
CLAS document on implementing the private information security policy (link coming soon)

Work Benefits Flyer explaining cost of living, lifestyle and package benefits

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GVSU College of Liberal Arts and Sciences

Page last modified February 28, 2020

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