A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T U  V  W  XYZ

A

Acronym Decoder

Admissions events

• scholarship interview dates, contact 1-2495
• Admissions requirements

Affiliates

• contract renewal or promotion recommendation form

Assessment

• GVSU Assessment page

Awards

• Awards recipients
• Awards table containing info on processes and deadlines
• Niemeyer Awards (Faculty, Undergraduate and Graduate)
• CLAS Outstanding Service Awards (Dean's Office; feel free to make recommendations before March)
• Pew teaching with technology
• CSCE Faculty Awards

B

Booking Conference Rooms

• 308 PAD, 1-2495
• B-4-243 MAK, 1-2495
• B-4-106 MAK, 1-2495
• B-2-226 MAK, 1-2495
• Kirkhof Center and Cook DeWitt, contact Event Services

Books

GVSU Laker Store Faculty Resources

Budgeting

• See  Tracy McLenithan  for Adjunct/overload

C

Calendars

• Academic calendars
• CLAS Resource Calendar
• Multi-faith calendar
• UH annual calendar of deadlines and events

CLAS Academic Advising Center (C-1-140 MAK) phone 1-8585

• www.gvsu.edu/clasadvising
• e-mail advstu@gvsu.edu
• CLAS procedures for reinstatement to the university

CLAS Acts TT faculty e-newsletter

• archive
• contact: Monica Johnstone 1-8125

CLAS Dean's Office, B-4-232 MAK, 1-2495 (see also Dean's Office)

Organizational Chart of the CLAS College Office and Unit Heads (as of June 26, 2021)

CLAS Database

• for database and demographic information contact Heidi Nicholson, 1-3181

The CLAS Teacher archive (newsletter for AFF, VIS, ADJ faculty of CLAS)

Commencement

• commencement website
• Need regalia? It can be ordered through the GVSU Laker Store. Call 331-2450. Please allow 4-6 weeks.
• CLAS Regalia Repair Clinic

Complaints & grievances

• Policy website
• Faculty Grievance Committee (non-UAS) membership
• Assistant Dean to consult regarding student complaints Betty Schaner. Call 1-2495
• Public Safety related

Curriculum Process

• CLAS Curriculum Committee contact the CLAS Dean's Office (ph 1-2495)
• University Curriculum Committee (UCC)
• SAIL system https://www.gvsu.edu/sail/
• Archival Curriculum Development System

D

Dean's Office

• Who does what?
• Organizational Chart of the CLAS College Office and Unit Heads (as of June 7, 2021)
• Photos & bio sketches
• Borrow the Popcorn Machine, contact Monica Johnstone, 1-2495

Departmental Website

• Resource: Dir. of CLAS Communications, Monica Johnstone (ph 1-2495)
• GVSU Web Team, Institutional Marketing (ph 1-2525)
• Get training on the GVSU Content Management System; contact the GVSU Web Team
• Links to CLAS Departmental websites

Digital Studio

• The Digital Studio is available for faculty/staff and students to have media digitized. Computing and Technology Support is staffing a Digital Studio. It is equipped with high-end technology and the latest software titles. The digital studio seeks to promote the creation of virtual learning experiences through providing consulting services, project development, and technology exploration. D-2-329 Mackinac Digital Studio website

Directory

• Directory of CLAS Unit Offices including coordinators

Distinguished Alumni-in-Residence

• dates, online form and pictures

E

Advising for Exploratory Study and undecided students

E

Emergency procedures

• tornado and other extreme weather
• emergency closing procedures
• Sign up to receive warnings
• Executive summary of crisis management plan

F

Facilities

• CLAS Assistant Dean with responsibility for facilities planning,  George McBane (ph 1-2495) 
• Facilities request form 
• Facilities request process guidelines
• Faculty Facilities Planning Committee (UAS)
• Keys: The process for requesting keys from Facilities Services in now online. Directions are posted on the department's website, and click on "Submit Key Request." Staff members are no longer required to provide a key code, only the room number and building. Keys for a desk or file cabinet will require a specific lock number.

FERPA

• Permission to Release
• FERPA Dos and Don'ts

G

Governance

• CLAS webpage on Governance and Elections
• GVSU webpage on Governance
• See also Blackboard for governance materials
• Request a report listing those in your department currently on CLAS, UAS and nonUAS committees

Graders (Student Grader application--accessible to unit heads only)

Graduate Programs

The College of Liberal Arts & Sciences includes master's degree programs in several disciplines.

Masters of Science in Biology

Masters of Biomedical Sciences (M.H.S.)

Masters of Communications

Masters of Arts in English

Professional Science Masters (PSM) (administered in College of Engineering)

• • Masters of Science in Biostatistics
  • Masters of Science in Cell and Molecular Biology
  • Interdisciplinary with the Padnos College of Engineering and Computing Masters of Science in Medical & Bioinformatics

Grants and Research Resources

• Center for Scholarly & Creative Excellence, contact Bob Smart
• Office of Sponsored Programs, contact Director of Grants Development and Administration
• CLAS financial accounting related to grants, Assistant Dean Michelle McCloud, B-4-232 MAK, ph 1-2495
• Promotion of newly received grants, Monica Johnstone (CLAS); also University Communications

H

Hiring/Faculty Searches

• Diversity Resources Office
• Human Resources Hiring Supervisor Resources
• Affirmative Action webpage
• Inclusion & Equity Division
• IT info for new faculty and staff
• Recruiting Expenses Policy
• Contact regarding new positions, AD (new contact coming soon) 1-2495
• Contact regarding procedure, Tracy McLenithan
• Position numbers assigned for each approved faculty line; the dollar amount that is in those lines (salary available); status of the searches; request to interview; selection approval notification and contract offers --contact Tracy McLenithan
• Online search process, contact Megan Bravo in HRO (hremploy@gvsu.edu)

Human Subjects

• Human Research Review Committee
• Research Integrity Information

I

Inclusion resources

• Milton E. Ford LGBT Resource Center
• Center for Women & Gender Equity (CWGE)
• Office of Multicultural Affairs
• Division of Inclusion & Equity
• Veterans
• Multi-faith Calendar A great resource for planners.

IT

• Address a computer problem--IT Services  it@gvsu.edu or https://www.gvsu.edu/it/.
  
   
• IT training seminars, see Sprout
• IT info for new faculty and staff

J

K

L

LIFT teaching evaluation

Laboratories

• Director of Laboratory Operations, Aaron Perry, 2200h P. Douglas Kindschi Hall of Science
  (616) 331-3969   perryar@gvsu.edu
• safety website
• Lab safety specialist Jim Seufert 1-8628
• other contacts
• Language Resource Center
• Computer labs
• Speech Lab

Late Add Request Instructions

M

Meetings, conducting productive

• Robert's Rules of Order www.robertsrules.org
• Multifaith Calendar A great resource for planners.

Mentoring

• New faculty orientation, contact  ph 1-2495  Donovan Anderson
• CLAS Mentoring Recommendations to Units
• Resources Useful for New Faculty
• New faculty networking social, contact  the CLAS college office (1-2495)

N

Office Coverage policy during the pandemic

O

P

CLAS Personnel Calendar for 2020-2021

Fall 2020 Personnel Process Calendar

August 31                        Candidate submits portfolio 

September 30                  Nominations for promotion as part of winter actions are due.

October 14                       Units submit promotion materials (promotion to Professor) to the Dean’s Office (for CPC review). Earlier submissions are welcome.

November 20                   CLAS Personnel Committee submits recommendations to the dean

December 18                    Dean notifies candidate and Unit Head of recommendation

January 31                        Provost makes decision and notifies appropriate people

Winter 2021 Personnel Process Calendar

January 11                        Candidate submits portfolio

February 5                        Units submit contract renewal materials to the dean’s office (CLAS Personnel Committee)

February 12                      Units submit tenure and promotion materials to the dean’s office (CLAS Personnel Committee) 

February 19                      Units submit promotion only materials (promotion to Associate Professor if not associated with a tenure decision) 

March 20                           CLAS Personnel Committee submits recommendations to the dean  (Third Friday in March)

April 16                              Notification by the Dean to faculty member of recommendation to the Provost (Third Friday in April)

June 1                                Provost provides notification of decisions

Personnel Policies

• Human Resources Office
• Maternity leave
• Family and Medical leave policy
• Disability
  • Salary continuation
  • Workers' Compensation Injury Report

Personnel Process

College and unit personnel criteria, see https://www.gvsu.edu/upr/

• Promotion & Tenure
  • CLAS Standards & Criteria for Personnel Evaluation (on Provost's website; requires log in)
  • CPC Guidelines for Unit Head and Colleagues
  • Procedure for transmittal of materials to CPC (paper, electronic)
  • CLAS Personnel Forms

Photos

• University Communications has professional photographers that may be available to be booked for your event. Individual portraits can be taken for a small fee.

PSS Reorganization Plan 2021

Publicity

• Promotion of news and up-coming events, Monica Johnstone (CLAS)
• University Communications contact for most things in CLAS is Peg West.
• Contact for the CLAS Happenings poster Monica Johnstone, 1-8125
• Notes for campus event organizers
• Resources for promoting events
• Submit news to The Forum

R

Record Retention/information security

• Record retention guidelines
• Social Security Number security
• shredding needs, contact Kip Smalligan

Recruitment

• schools in GR area
• compare home prices
• Recruitment Expenses Policy  (requires unit head log in)

Regional Math & Science Center,  1-2267

Registration

• Late Add procedures

Research support

• Center for Scholarly and Creative Excellence, Robert Smart
• See also Grants

Responsibilities

• CLAS Deans' areas of responsibility
• CLAS Org chart [New chart coming soon]

Risk Reduction for Experiential Learning

S

Sabbaticals

• Info About Sabbaticals
• Sabbatical Showcase
• Blackboard -- More information available here

Salary Adjustment/Evaluation Process

• FAP FAR Calendar

• Peer Recommendation for Colleague

  Unit Head’s Summary of Peer Salary Recommendations

  Salary Adjustment Process

Scheduling

• Course change form submissions procedure  For course changes outside of Rounds 1 and 2 of scheduling season, please follow these procedures.  Questions may be directed to Heidi Nicholson, Tracy McLenithan, or George McBane as appropriate.
• Registrar's page on scheduling
• Department dibs room use policy:  

  After Round 1 of scheduling each fall, schedules for all rooms that have dibs assigned to CLAS departments will be reviewed.  All General Purpose and Lecture Hall rooms should be scheduled for at least 45 class hours (50 minutes each) each semester.    Any department-dibs room not used at least 45 hours/week for one of the two semesters, and at least 36 hours/week the other semester,  will be returned to the main CLAS pool the following year.  The scheduled courses will not be removed, but the department will no longer have exclusive access to the room for the first round of scheduling.

  The 45-hour expectation also applies to Dual Purpose or Computer classrooms with department dibs, though they are not subject to the dibs-withdrawal policy during scheduling for AY 22/23. They may become subject to the policy in future years.

  Special Purpose rooms are not subject to this policy. 

  The scheduled usage for each Allendale room is available in the ‘open slot list’ file for each upcoming semester at < Room Capacity page on the ALL Room Usage tab. (Log in required)

  Departments that expect not to be able to fill their dibs rooms to this standard are encouraged to contact the College to either (1) arrange to release one or more rooms in advance, or (2) arrange to share first-round priority with one or more other departments.

Staffing Plan Information

• deadlines--contact Tracy McLenithan
• Adjunct Salary Guidelines  (password protected PDF)
• EAP Teaching Permission form
• limits of credit hours--see Admin Manual
  • adjunct
  • visiting
  • affiliate

Statistical Consulting Center, A-1-178 MAK, 1-3355

Strategic Planning Resources

• GVSU Assessment 
• CLAS Strategic Plan and those of CLAS Units are on the university Strategic Plan webpage
• CLAS Strategic Plan

Student

• Student Code
  • Complaints and Grievances (Article IV)
  • grade appeal (Appendix B of Code)
• Student Fellowship award opportunities www.gvsu.edu/fellowships

Student Graders policy

• In compliance with university policy, student employees who assist in the evaluation of student exams and assignments must be approved by the Dean of the unit in which they work.
• In CLAS, that approval must be requested here: http://www.gvsu.edu/clas/cms-form-edit.htm?formId=9D5FAFB5-B896-BDB1-AB9751B0AD6DF844 . The form can only be accessed by the unit head. 

Student records

• How to Declare a Major
• Registrar's forms page
• Degree audit questions
• MyPath

Support Staff

• ePDP
• CLAS Staff Advisory Council to the Dean

Surge 

Surge Assistance Request Form

T

Training needed by new Unit Heads

• IT Training (general)
• Banner - Finance (Accounting Business Office, 331-2233)
• Banner - Permit overrides (Records)
• OnBase - (Accounting Business Office, 331-2233)
• Ultratime - PSS biweekly hours (Payroll)
• Ultratime - Quarterly vacation approval
• GV Assess 

Travel & Expense

• Travel & Expense form
• Travel Policy

U

Unit Head resources

• Unit Head List Spring Summer 2021
• CLAS Unit Head Dashboard
• Effective Agendas for Effective Meetings (a page of tips)
• Ultratime
• Banner (self-serve)
• IT Training &Workshops
• Admin Manual and other Handbooks are now the University Policies website
• GVSU Lab Safety Website
• Conflict Resolution website (HR)

Unit Head meeting schedule

August 24 – Unit Head Retreat   9 a.m. – 3 p.m.       Zoom Meeting

September 8      3 p.m. – 5 p.m.         KC Room 2204 Pere Marquette

September 22    3 p.m. – 5 p.m.           Zoom Meeting

October 13          3 p.m. – 5 p.m.          Zoom Meeting

October 27          3 p.m. – 5 p.m.         KC Room 2204 Pere Marquette

November 17     3 p.m. – 5 p.m.          Zoom Meeting

December 8        3 p.m. – 5 p.m.           Zoom Meeting

December 22     3 p.m. – 5 p.m.          Zoom Meeting

January 19           3 p.m. – 5 p.m.  Zoom Meeting

February 2           3 p.m. – 5 p.m.  Zoom Meeting

February 16        3 p.m. – 5 p.m.  Zoom Meeting

March 2                3 p.m. – 5 p.m.  Zoom Meeting

March 16             3 p.m. – 5 p.m.  Zoom Meeting

March 30             3 p.m. – 5 p.m.  Zoom Meeting

April 13                3 p.m. – 5 p.m. Zoom Meeting

May 4                   3 p.m. – 5 p.m. Zoom Meeting

Unit Head, Faculty, Staff Mailings and other archives

• CLAS Weekly Mailing Archive
• CLAS Acts faculty e-newsletter archive
• The CLAS Teacher

University Policies

• Alcohol Policy
• Copyright Policy and FAQs
• Relocation Policy
• HR page on policies

V

W

Work Benefits Flyer explaining cost of living, lifestyle and package benefits

XYZ