Unit Heads
CLAS Strategic Plan
Additional Resources on Blackboard
Some resources for unit heads are posted on the Unit Heads Blackboard site.
Facilities Related
Personnel Related
CLAS Standards & Criteria for Personnel Evaluation (on Provost's website; requires log in)
Conflict Resolution website (HR)
Personnel Policy and Process (This link takes you to the Provost's website. Nota bene: CLAS uses a more staggered calendar. Please look at the official letters, UH BB site, and weekly mailing calendar)
Salary Adjustment/Evaluation Process
Student Grader Application (accessible to unit heads only)
UH selection and evaluation guidelines
CLAS Documents, Forms, and Policies
Advice from Unit Heads (as discussed at UH Meetings)
CLAS Acts TT faculty e-newsletter
CLAS procedures for reinstatement to the university
Distinguished Alumni-in-Residence
Intercollege Support Request Procedures (Provost's website)
Intercollege Support Request Form
Meetings, conducting productive
Meetings, Departmental Events & Meetings, CLAS Policy. Form for events
Procedures on Provost's website
Quadrennial Report and annual reports
Record Retention/Information Security
Responsibilities of CLAS Deans
Strategic Plan (university online system instructions)
Scheduling & Staffing
Teaching & Curriculum
University Useful Links
Intercollege Support Request (Provost's website)
- scholarship interview dates, contact 1-2495
- Admissions requirements
- Awards recipients
- Awards table containing info on processes and deadlines
- Niemeyer Awards (Faculty, Undergraduate and Graduate)
- CLAS Outstanding Service Awards (Dean's Office; feel free to make recommendations before March)
- Pew teaching with technology
- CSCE Faculty Awards
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Booking Conference Rooms
- 308 PAD, 1-2495
- B-4-243 MAK, 1-2495
- B-4-106 MAK, 1-2495
- B-2-226 MAK, 1-2495
- Kirkhof Center and Cook DeWitt, contact Event Services
Budgeting
- See Tracy McLenithan for Adjunct/overload
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Calendars
- Academic calendars
- CLAS Resource Calendar
- Multi-faith calendar
- UH annual calendar of deadlines and events
CLAS Academic Advising Center (C-1-140 MAK) phone 1-8585
- www.gvsu.edu/clasadvising
- e-mail advstu@gvsu.edu
- CLAS procedures for reinstatement to the university
CLAS Acts TT faculty e-newsletter
- archive
- contact: Monica Johnstone 1-8125
CLAS Dean's Office, B-4-232 MAK, 1-2495 (see also Dean's Office)
CLAS Database
- for database and demographic information contact Heidi Nicholson, 1-3181
The CLAS Teacher archive (newsletter for AFF, VIS, ADJ faculty of CLAS)
Commencement
- commencement website
- Need regalia? It can be ordered through the University Bookstore. Call 331-2450. Please allow 4-6 weeks.
Complaints & grievances
- Policy website
- Faculty Grievance Committee (non-UAS) membership
- Associate Dean to consult regarding student complaints Kevin Tutt. Call 1-2495
- Public Safety related
Curriculum Process
- CLAS Curriculum Committee contact the CLAS Dean's Office (ph 1-2495)
- University Curriculum Committee (UCC)
- SAIL system https://www.gvsu.edu/sail/
- Archival Curriculum Development System
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- Who does what?
- Organizational Chart of the CLAS College Office [New chart coming soon]
- Photos & bio sketches
- Archive of speeches by the Dean
- Borrow the Popcorn Machine, contact Monica Johnstone, 1-2495
Departmental Website
- Resource: Dir. of CLAS Communications, Monica Johnstone (ph 1-2495)
- GVSU Web Team, Institutional Marketing (ph 1-2525)
- Get training on the GVSU Content Management System; contact the GVSU Web Team
- Links to CLAS Departmental websites
Digital Studio
- The Digital Studio is available for faculty/staff and students to have media digitized. Computing and Technology Support is staffing a Digital Studio. It is equipped with high-end technology and the latest software titles. The digital studio seeks to promote the creation of virtual learning experiences through providing consulting services, project development, and technology exploration. D-2-329 Mackinac Digital Studio website
Directory
Distinguished Alumni-in-Residence
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Facilities
- CLAS Assistant Dean with responsibility for facilities planning, George McBane (ph 1-2495)
- Facilities request form
- Facilities request process guidelines
- Faculty Facilities Planning Committee (UAS)
- Keys: The process for requesting keys from Facilities Services in now online. Directions are posted on the department's Web site, www.gvsu.edu/facilitiesservices, and click on "Submit Key Request." Staff members are no longer required to provide a key code, only the room number and building. Keys for a desk or file cabinet will require a specific lock number.
FERPA
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Governance
- CLAS Web page on Governance and Elections
- GVSU Web page on Governance
- See also Blackboard for governance materials
- Request a report listing those in your department currently on CLAS, UAS and nonUAS committees
Graders (Student Grader application--accessible to unit heads only)
The College of Liberal Arts & Sciences includes masters degree programs in several disciplines.
Masters of Biomedical Sciences (M.H.S.)
Professional Science Masters (PSM) (administered in College of Engineering)
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- Masters of Science in Biostatistics
- Masters of Science in Cell and Molecular Biology
- Interdisciplinary with the Padnos College of Engineering and Computing Masters of Science in Medical & Bioinformatics
- Center for Scholarly & Creative Excellence, contact Bob Smart
- Office of Sponsored Programs, contact Director of Grants Development and Administration
- CLAS financial accounting related to grants, Assistant Dean Michelle McCloud, B-4-232 MAK, ph 1-2495
- Promotion of newly received grants, Monica Johnstone (CLAS); also University Communications
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Hiring/Faculty Searches
- Diversity Resources Office
- Human Resources Hiring Supervisor Resources
- Affirmative Action Web page
- Inclusion & Equity Division
- IT info for new faculty and staff
- Recruiting Expenses Policy
- Contact regarding new positions, AD Kevin Tutt, 1-2495
- Contact regarding procedure, Tracy McLenithan
- Position numbers assigned for each approved faculty line; the dollar amount that is in those lines (salary available); status of the searches; request to interview; selection approval notification and contract offers --contact Tracy McLenithan
- Online search process, contact Megan Bravo in HRO (hremploy@gvsu.edu)
Human Subjects
Inclusion resources
- Lesbian, Gay, Bisexual and Transgender (LGBT) Resource Center
- Women's Center
- Office of Multicultural Affairs
- Division of Inclusion & Equity
- Veterans
- Multi-faith Calendar A great resource for planners.
IT
- Address a computer problem-- IT Helpdesk
Phone: 616 331-2101 Email: helpdesk@gvsu.edu
Phone or Walk In Hours
Monday - Thursday 7:30am - 7:30pm Friday 7:30am - 5:30pm
Semester break hours
Monday - Friday 7:30 am - 5:30 pm
Phone support is available 24/7
The Helpdesk provides assistance to Faculty, Staff and Students
IT Helpdesk : http://www.gvsu.edu/it/ - IT training seminars, see Sprout
- IT info for new faculty and staff
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Laboratories
- Director of Laboratory Operations, Aaron Perry, 2200h P. Douglas Kindschi Hall of Science
(616) 331-3969 perryar@gvsu.edu - safety website
- Lab safety specialist Jim Seufert 1-8628
- other contacts
- Language Resource Center
- Computer labs
- Speech Lab
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Meetings, conducting productive
- links from the FTLC workshop Conducting Productive Meetings
- www.bnet.com/2436-13059_23-188712.html
- Robert's Rules of Order www.robertsrules.org
- Multifaith Calendar A great resource for planners.
Meetings, CLAS Policy on Departmental Events and Meetings, Form
- New faculty orientation, contact ph 1-2495 Donovan Anderson
- CLAS Mentoring Recommendations to Units
- Resources Useful for New Faculty
- New faculty networking social, contact the CLAS college office (1-2495)
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CLAS Personnel Calendar for 2019-2020
Fall 2019 Personnel Process Calendar
August 26 Candidate submits portfolio to Unit Head
(September 30 Nominations for promotion as part of winter actions are due.)
October 12 Units submit promotion materials (promotion to Professor) to the Dean’s Office (for CPC review). Earlier submissions are welcome.
November 15 CLAS Personnel Committee submits recommendations to the dean
December 20 Dean notifies candidate and Unit Head of recommendation
January 31 Provost makes decision and notifies appropriate people
Winter 2020 Personnel Process Calendar
January 6 Candidate submits portfolio to Unit Head
February 7 Units submit contract renewal materials to the dean’s office (CLAS Personnel Committee)
February 14 Units submit tenure and promotion materials to the dean’s office (CLAS Personnel Committee)
February 21 Units submit promotion only materials (promotion to Associate Professor if not associated with a tenure decision)
March 20 CLAS Personnel Committee submits recommendations to the dean (Third Friday in March)
April 17 Notification by the Dean to faculty member of recommendation to the Provost (Third Friday in April)
June 1 Provost provides notification of decisions
Personnel Policies
Personnel Process
College and unit personnel criteria, see https://www.gvsu.edu/upr/
- Promotion & Tenure
- CLAS Standards & Criteria for Personnel Evaluation (on Provost's website; requires log in)
- CPC Guidelines for Unit Head and Colleagues
- Procedure for transmittal of materials to CPC (paper, electronic)
- CLAS Personnel Forms
Photos
- University Communications has professional photographers that may be available to be booked for your event. Individual portraits can be taken for a small fee.
Publicity
- Promotion of news and up-coming events, Monica Johnstone (CLAS)
- University Communications contact for most things in CLAS is Peg West.
- Contact for the CLAS Happenings poster 1-2495
- Notes for campus event organizers
- Resources for promoting events
- Submit news to The Forum
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Record Retention/information security
- Record retention guidelines
- Social Security Number security
- shredding needs, contact Kip Smalligan
Recruitment
Regional Math & Science Center, 1-2267
Registration
- Center for Scholarly and Creative Excellence, Robert Smart
- See also Grants
Responsibilities
- CLAS Deans' areas of responsibility
- CLAS Org chart [New chart coming soon]
Risk Reduction for Experiential Learning
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Sabbaticals
Salary Adjustment/Evaluation Process
Scheduling
- Course changes, contact Heidi Nicholson. AD Kevin Tutt and Tracy McLenithan have signature authority.
Staffing Plan Information
- deadlines--contact Tracy McLenithan
- Adjunct Salary Guidelines (password protected PDF)
- EAP Teaching Permission form
- limits of credit hours--see Admin Manual
- adjunct
- visiting
- affiliate
Statistical Consulting Center, A-1-178 MAK, 1-3355
Strategic Planning Resources
- GVSU Assessment
- CLAS Strategic Plan and those of CLAS Units are on the university Strategic Plan web page
- CLAS Strategic Plan
Student
- Student Code
- Complaints and Grievances (Article IV)
- grade appeal (Appendix B of Code)
- Late Add procedures
- Student Fellowship award opportunities www.gvsu.edu/fellowships
Student Graders policy
- In compliance with university policy, student employees who assist in the evaluation of student exams and assignments must be approved by the Dean of the unit in which they work.
- In CLAS, that approval must be requested here: http://www.gvsu.edu/clas/cms-form-edit.htm?formId=9D5FAFB5-B896-BDB1-AB9751B0AD6DF844 . The form can also be found on the CLAS website under “Unit Heads” and can only be accessed by the unit head. Please look for the Student Grader Application.
- A reminder: students must also complete FERPA training, which must be requested by instructors here: https://www.gvsu.edu/registrar/cms-form-edit.htm?formId=39B0EC20-C5D5-B485-B7B38A1F0023369E.
Student records
Support Staff
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Training needed by new Unit Heads
- IT Training (general)
- Banner - Finance (Accounting Business Office, 331-2233)
- Banner - Permit overrides (Records)
- OnBase - (Accounting Business Office, 331-2233)
- Ultratime - PSS biweekly hours (Payroll)
- Ultratime - Quarterly vacation approval
- GV Assess
Travel & Expense
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Unit Head resources
- Unit Head List
- CLAS Unit Head Dashboard
- Effective Agendas for Effective Meetings (a page of tips)
- Ultratime
- Banner (self-serve)
- IT Training &Workshops
- Admin Manual and other Handbooks are now the University Policies website
- University Bookstore Faculty Access
- GVSU Lab Safety Website
- Conflict Resolution website (HR)
Unit Head Selection and Evaluation Process
- UH selection and evaluation guidelines
- Contact is Tracy McLenithan
Unit Head, Faculty, Staff Mailings and other archives
- CLAS Weekly Mailing Archive
- CLAS Acts faculty e-newsletter archive
- The CLAS Teacher
- Archive of speeches by the Dean
Unit Head Meeting dates
Fall 2019 CLAS Unit Head Meetings:
Date Time Room .
August 20–Unit Head Retreat TBD 4402 KHS
September 11 3-5pm 2215/2216 KC
September 25 3-5pm 2215/2216 KC
October 9 3-5pm 2215/2216 KC
October 30 3-5pm 2215/2216 KC
November 13 3-5pm 4402 KHS
December 4 3-5pm 2215/2216 KC
Winter 2020 CLAS Unit Head Meeting
January 15 3-5pm 2215/2216 KC
January 29 3-5pm 2215/2216 KC
February 12 3-5pm 2215/2216 KC
February 26 3-5pm 2215/2216 KC
March 11 3-5pm 2215/2216 KC
March 25 3-5pm 2215/2216 KC
April 8 3-5pm 4402 KHS
April 22 3-5pm 2215/2216 KC
May 6 3-5pm 2215/2216KC
Board of Trustees Meetings
Friday, July 12, 2019 11am-12pm Kirkhof Center
Friday, Nov. 1, 2019 11am-12pm Kirkhof Center
University Policies
- Alcohol Policy
- Copyright Policy and FAQs
- Relocation Policy
- HR page on policies
- CLAS document on implementing the private information security policy (link coming soon)
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Work Benefits Flyer explaining cost of living, lifestyle and package benefits
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