LAKERS TOGETHER: Find COVID-19 updates and resources. Also, be sure to complete the online daily self-assessment.
Unit Heads
CLAS Strategic Plan
Additional Resources on Blackboard
Some resources for unit heads are posted on the Unit Heads Blackboard site.
Facilities Related
Personnel Related
CLAS Standards & Criteria for Personnel Evaluation (on Provost's website; requires log in)
Conflict Resolution website (HR)
Personnel Policy and Process (This link takes you to the Provost's website. Nota bene: CLAS uses a more staggered calendar. Please look at the official letters, UH BB site, and weekly mailing calendar)
Salary Adjustment/Evaluation Process
Student Grader Application (accessible to unit heads only)
UH selection and evaluation guidelines
CLAS Documents, Forms, and Policies
Advice from Unit Heads (as discussed at UH Meetings)
CLAS Acts TT faculty e-newsletter
CLAS Dean's Office PSS Contact Directory
CLAS procedures for reinstatement to the university
CLAS Unit Head and PSS directory
Course Change Notification form
Distinguished Alumni-in-Residence
Intercollege Support Request Procedures (Provost's website)
Intercollege Support Request Form
Meetings, conducting productive
Meetings, Departmental Events & Meetings, CLAS Policy. Form for events
Procedures on Provost's website
Record Retention/Information Security
Responsibilities of CLAS Deans
Strategic Plan (university online system instructions)
Scheduling & Staffing
Course change submissions procedure For course changes outside of Rounds 1 and 2 of scheduling season, please follow these procedures. Questions may be directed to Heidi Nicholson, Tracy McLenithan, or George McBane as appropriate.
Open slot lists and classroom calendars for the upcoming semester, and current room capacities
Teaching & Curriculum
University Useful Links
Intercollege Support Request (Provost's website)
- scholarship interview dates, contact 1-2495
- Admissions requirements
- Awards recipients
- Awards table containing info on processes and deadlines
- Niemeyer Awards (Faculty, Undergraduate and Graduate)
- CLAS Outstanding Service Awards (Dean's Office; feel free to make recommendations before March)
- Pew teaching with technology
- CSCE Faculty Awards
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Booking Conference Rooms
- 308 PAD, 1-2495
- B-4-243 MAK, 1-2495
- B-4-106 MAK, 1-2495
- B-2-226 MAK, 1-2495
- Kirkhof Center and Cook DeWitt, contact Event Services
Budgeting
- See Tracy McLenithan for Adjunct/overload
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Calendars
- Academic calendars
- CLAS Resource Calendar
- Multi-faith calendar
- UH annual calendar of deadlines and events
CLAS Academic Advising Center (C-1-140 MAK) phone 1-8585
- www.gvsu.edu/clasadvising
- e-mail advstu@gvsu.edu
- CLAS procedures for reinstatement to the university
CLAS Acts TT faculty e-newsletter
- archive
- contact: Monica Johnstone 1-8125
CLAS Dean's Office, B-4-232 MAK, 1-2495 (see also Dean's Office)
Organizational Chart of the CLAS College Office and Unit Heads (as of August 10, 2020)
CLAS Database
- for database and demographic information contact Heidi Nicholson, 1-3181
The CLAS Teacher archive (newsletter for AFF, VIS, ADJ faculty of CLAS)
Commencement
- commencement website
- Need regalia? It can be ordered through the University Bookstore. Call 331-2450. Please allow 4-6 weeks.
- CLAS Regalia Repair Clinic
Complaints & grievances
- Policy website
- Faculty Grievance Committee (non-UAS) membership
- Assistant Dean to consult regarding student complaints Betty Schaner. Call 1-2495
- Public Safety related
Course Change Notification form
Curriculum Process
- CLAS Curriculum Committee contact the CLAS Dean's Office (ph 1-2495)
- University Curriculum Committee (UCC)
- SAIL system https://www.gvsu.edu/sail/
- Archival Curriculum Development System
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- Who does what?
- Organizational Chart of the CLAS College Office and Unit Heads (as of August 10, 2020)
- Photos & bio sketches
- Borrow the Popcorn Machine, contact Monica Johnstone, 1-2495
Departmental Website
- Resource: Dir. of CLAS Communications, Monica Johnstone (ph 1-2495)
- GVSU Web Team, Institutional Marketing (ph 1-2525)
- Get training on the GVSU Content Management System; contact the GVSU Web Team
- Links to CLAS Departmental websites
Digital Studio
- The Digital Studio is available for faculty/staff and students to have media digitized. Computing and Technology Support is staffing a Digital Studio. It is equipped with high-end technology and the latest software titles. The digital studio seeks to promote the creation of virtual learning experiences through providing consulting services, project development, and technology exploration. D-2-329 Mackinac Digital Studio website
Directory
- Directory of CLAS Offices including coordinators (new version coming soon)
Distinguished Alumni-in-Residence
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Facilities
- CLAS Assistant Dean with responsibility for facilities planning, George McBane (ph 1-2495)
- Facilities request form
- Facilities request process guidelines
- Faculty Facilities Planning Committee (UAS)
- Keys: The process for requesting keys from Facilities Services in now online. Directions are posted on the department's website, and click on "Submit Key Request." Staff members are no longer required to provide a key code, only the room number and building. Keys for a desk or file cabinet will require a specific lock number.
FERPA
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Governance
- CLAS webpage on Governance and Elections
- GVSU webpage on Governance
- See also Blackboard for governance materials
- Request a report listing those in your department currently on CLAS, UAS and nonUAS committees
Graders (Student Grader application--accessible to unit heads only)
The College of Liberal Arts & Sciences includes master's degree programs in several disciplines.
Masters of Biomedical Sciences (M.H.S.)
Professional Science Masters (PSM) (administered in College of Engineering)
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- Masters of Science in Biostatistics
- Masters of Science in Cell and Molecular Biology
- Interdisciplinary with the Padnos College of Engineering and Computing Masters of Science in Medical & Bioinformatics
- Center for Scholarly & Creative Excellence, contact Bob Smart
- Office of Sponsored Programs, contact Director of Grants Development and Administration
- CLAS financial accounting related to grants, Assistant Dean Michelle McCloud, B-4-232 MAK, ph 1-2495
- Promotion of newly received grants, Monica Johnstone (CLAS); also University Communications
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Hiring/Faculty Searches
- Diversity Resources Office
- Human Resources Hiring Supervisor Resources
- Affirmative Action webpage
- Inclusion & Equity Division
- IT info for new faculty and staff
- Recruiting Expenses Policy
- Contact regarding new positions, AD (new contact coming soon) 1-2495
- Contact regarding procedure, Tracy McLenithan
- Position numbers assigned for each approved faculty line; the dollar amount that is in those lines (salary available); status of the searches; request to interview; selection approval notification and contract offers --contact Tracy McLenithan
- Online search process, contact Megan Bravo in HRO (hremploy@gvsu.edu)
Human Subjects
Inclusion resources
- Milton E. Ford LGBT Resource Center
- Center for Women & Gender Equity (CWGE)
- Office of Multicultural Affairs
- Division of Inclusion & Equity
- Veterans
- Multi-faith Calendar A great resource for planners.
IT
- Address a computer problem-- IT Helpdesk
Phone: 616 331-2101 Email: helpdesk@gvsu.edu
Phone or Walk In Hours
Monday - Thursday 7:30am - 7:30pm Friday 7:30am - 5:30pm
Semester break hours
Monday - Friday 7:30 am - 5:30 pm
Phone support is available 24/7
The Helpdesk provides assistance to Faculty, Staff and Students
IT Helpdesk : http://www.gvsu.edu/it/ - IT training seminars, see Sprout
- IT info for new faculty and staff
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K
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Laboratories
- Director of Laboratory Operations, Aaron Perry, 2200h P. Douglas Kindschi Hall of Science
(616) 331-3969 perryar@gvsu.edu - safety website
- Lab safety specialist Jim Seufert 1-8628
- other contacts
- Language Resource Center
- Computer labs
- Speech Lab
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Meetings, conducting productive
- Robert's Rules of Order www.robertsrules.org
- Multifaith Calendar A great resource for planners.
Meetings, CLAS Policy on Departmental Events and Meetings, Form
- New faculty orientation, contact ph 1-2495 Donovan Anderson
- CLAS Mentoring Recommendations to Units
- Resources Useful for New Faculty
- New faculty networking social, contact the CLAS college office (1-2495)
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CLAS Personnel Calendar for 2020-2021
Fall 2020 Personnel Process Calendar
August 31 Candidate submits portfolio
September 30 Nominations for promotion as part of winter actions are due.
October 14 Units submit promotion materials (promotion to Professor) to the Dean’s Office (for CPC review). Earlier submissions are welcome.
November 20 CLAS Personnel Committee submits recommendations to the dean
December 18 Dean notifies candidate and Unit Head of recommendation
January 31 Provost makes decision and notifies appropriate people
Winter 2021 Personnel Process Calendar
January 11 Candidate submits portfolio
February 5 Units submit contract renewal materials to the dean’s office (CLAS Personnel Committee)
February 12 Units submit tenure and promotion materials to the dean’s office (CLAS Personnel Committee)
February 19 Units submit promotion only materials (promotion to Associate Professor if not associated with a tenure decision)
March 20 CLAS Personnel Committee submits recommendations to the dean (Third Friday in March)
April 16 Notification by the Dean to faculty member of recommendation to the Provost (Third Friday in April)
June 1 Provost provides notification of decisions
Personnel Policies
Personnel Process
College and unit personnel criteria, see https://www.gvsu.edu/upr/
- Promotion & Tenure
- CLAS Standards & Criteria for Personnel Evaluation (on Provost's website; requires log in)
- CPC Guidelines for Unit Head and Colleagues
- Procedure for transmittal of materials to CPC (paper, electronic)
- CLAS Personnel Forms
Photos
- University Communications has professional photographers that may be available to be booked for your event. Individual portraits can be taken for a small fee.
Publicity
- Promotion of news and up-coming events, Monica Johnstone (CLAS)
- University Communications contact for most things in CLAS is Peg West.
- Contact for the CLAS Happenings poster Monica Johnstone, 1-8125
- Notes for campus event organizers
- Resources for promoting events
- Submit news to The Forum
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Record Retention/information security
- Record retention guidelines
- Social Security Number security
- shredding needs, contact Kip Smalligan
Recruitment
Regional Math & Science Center, 1-2267
Registration
Research support
- Center for Scholarly and Creative Excellence, Robert Smart
- See also Grants
Responsibilities
- CLAS Deans' areas of responsibility
- CLAS Org chart [New chart coming soon]
Risk Reduction for Experiential Learning
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Sabbaticals
Salary Adjustment/Evaluation Process
Scheduling
- Course change form submissions procedure For course changes outside of Rounds 1 and 2 of scheduling season, please follow these procedures. Questions may be directed to Heidi Nicholson, Tracy McLenithan, or George McBane as appropriate.
- Course changes, contact Heidi Nicholson. AD (TBD) and Tracy McLenithan have signature authority.
Staffing Plan Information
- deadlines--contact Tracy McLenithan
- Adjunct Salary Guidelines (password protected PDF)
- EAP Teaching Permission form
- limits of credit hours--see Admin Manual
- adjunct
- visiting
- affiliate
Statistical Consulting Center, A-1-178 MAK, 1-3355
Strategic Planning Resources
- GVSU Assessment
- CLAS Strategic Plan and those of CLAS Units are on the university Strategic Plan webpage
- CLAS Strategic Plan
Student
- Student Code
- Complaints and Grievances (Article IV)
- grade appeal (Appendix B of Code)
- Late Add procedures
- Student Fellowship award opportunities www.gvsu.edu/fellowships
Student Graders policy
- In compliance with university policy, student employees who assist in the evaluation of student exams and assignments must be approved by the Dean of the unit in which they work.
- In CLAS, that approval must be requested here: http://www.gvsu.edu/clas/cms-form-edit.htm?formId=9D5FAFB5-B896-BDB1-AB9751B0AD6DF844 . The form can only be accessed by the unit head.
Student records
Support Staff
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Training needed by new Unit Heads
- IT Training (general)
- Banner - Finance (Accounting Business Office, 331-2233)
- Banner - Permit overrides (Records)
- OnBase - (Accounting Business Office, 331-2233)
- Ultratime - PSS biweekly hours (Payroll)
- Ultratime - Quarterly vacation approval
- GV Assess
Travel & Expense
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Unit Head resources
- Unit Head List Fall 2020
- CLAS Unit Head Dashboard
- Effective Agendas for Effective Meetings (a page of tips)
- Ultratime
- Banner (self-serve)
- IT Training &Workshops
- Admin Manual and other Handbooks are now the University Policies website
- University Bookstore Faculty Access
- GVSU Lab Safety Website
- Conflict Resolution website (HR)
Unit Head Selection and Evaluation Process
- UH selection and evaluation guidelines
- Contact is Tracy McLenithan
Unit Head, Faculty, Staff Mailings and other archives
Unit Head Meeting dates
September 9 3-5 p.m. virtual
September 23 3-5 p.m. virtual
October 7 3-5 p.m. virtual
October 21 3-5 p.m. virtual
November 4 3-5 p.m. virtual
November 18 3-5 p.m. virtual
December 2 3-5 p.m. virtual
Winter 2021 CLAS Unit Head Meetings
January 13 – Tentative 3-5 p.m. virtual
January 27 3-5 p.m. virtual
February 10 3-5 p.m. virtual
February 24 3-5 p.m. virtual
March 17 3-5 p.m. virtual
March 31 3-5 p.m. virtual
April 21 3-5 p.m. virtual
May 5 3-5 p.m. virtual
University Policies
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Work Benefits Flyer explaining cost of living, lifestyle and package benefits
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