GVSU Travel & Expense Reimbursement

GVSU Travel & Reimbursement Desk
2015 James H. Zumberge Hall
Kim Suber, Accounting Systems Assistant
616-331-2203
suberk@gvsu.edu


Please keep in mind that hand written reimbursement forms may be submitted, but will require a longer time for processing.  For the fastest processing, use the Excel version of the forms provided on this page.

 

Submitting Receipts:

  • Receipts smaller than half a sheet of paper (8 ½ X 5 ½) MUST be taped to an 8 ½ x 11 piece of paper. Please do not use staples!
  • You may put as many receipts on the paper as you can without overlapping any information or edges of the 8 ½ x 11.
  • Use both sides of the paper and use more than one sheet if necessary. Make sure that all information is readable and not covered by the tape.
  • Please do not use highlighters or circle line items to identify your reimbursable expenses, instead make a note in the margin of the receipt. (Highlighters and tape may degrade the ink before the document can be scanned into the University's imaging system for record keeping.)

Sample Receipts

Travel & Expense Guidelines (at-a-glance guide) 

Travel and Expense Forms:
Please note: When submitting travel reimbursement forms, hand written forms may require additional processing time. To expedite your reimbursement, please complete your form in the Excel format, which is set up to auto-calculate expenses.

Travel and Expense Form: May be used for all types of expenses. This form MUST be used for reimbursement of trips.
Printable PDF file OR Excel file to fill out and print

Travel and Expense Form-Mileage & Meals Only: Used only for reimbursement of mileage and meals.
Printable PDF file OR Excel file to fill out and print

Travel and Expense Form-Miscellaneous Expenses: DO NOT USE THIS FORM FOR TRIPS! May be used only when the Travel and Expense Form or Travel and Expense Form-Mileage & Meals Only form do not apply.
Note: This form should be used by faculty/staff who have been approved for Advanced Degree Tuition Reimbursement.       Policy    Procedures for Reimbursement
Printable PDF file OR Excel file to fill out and print

Travel and Expense Form-Mileage Only - Used only for reimbursement of mileage.
Printable PDF file OR Excel file to fill out and print

Stored Value Debit Card Reconciliation Form:
Printable PDF file OR Excel file to fill out and print

Travel Advance Request Form:
Printable PDF file OR Excel file to fill out and print

Travel Expense Direct Deposit Setup Form (You will need to log in to the secure access page (with your network ID & password) for this form.
Note: This is Separate from Payroll Direct Deposit



Page last modified May 3, 2018