The Procurement Services department reports to the Business and Finance unit, a member of the Finance and Administration division.
Procurement Services purchases the supplies, equipment and services which support the University’s mission on a timely and best value basis.
Our goal is to cooperatively develop and execute sourcing strategies with departments that will provide the highest professional standards, services, and practices while providing purchasing tools and programs to make each department more efficient by utilizing all University resources effectively.
Procurement Services can assist you and your department with all aspects of the Bidding Process including drafting and posting RFP's, providing guidelines on vendor selection and assisting with the award process. Please see the Department Listing below to find the appropriate Buyer to work with
Procurement Services works to provide faculty and staff with excellent discounts on car rentals
Procurement Services can arrange and fill out any credit applications and/or direct bill applications that are required by suppliers you are working with.
Email all applications to: firstname.lastname@example.org
Egencia, Expedia’s corporate booking tool, was selected as Grand Valley State University’s preferred travel agent. Egencia provides the option to book your GVSU business travel, as well as your own personal travel, by using an online ordering site specifically designed for GVSU.
Procurement Services has provided a list and map of area hotels for your convenience. Please note, the university does not endorse nor recommend any hotel listed on this website. They are included on this page as a courtesy and strictly for your convenience.
For information on hotels with direct bill options please contact Valerie Rhodes-Sorrelle x12283 email@example.com
Procurement Services manages the University's account with Office Depot. Please contact Heather White x13058 firstname.lastname@example.org with any questions regarding:
- Order statuses
- Order searches
- Item discounts
- Item restrictions
- Order releases
Purchasing Card Program
Requisitions & Purchase Orders
Procurement Services process all of the University's requisitions and purchase orders. A requisition is a request from a department to procure goods or services, stating the quantity and description in order to generate a purchase order. The requisition authorizes Procurement Services to reserve departmental funds for goods or services. A purchase order is a document issued to a supplier confirming an agreement for the supply of goods or services and is generated from a requisition.
Procurement Services is also responsible for completing and issuing change orders on completed purchase orders. Please email email@example.com with your change order request. Please note, you must include email approval from someone in your department with the appropriate signature authority on the FOAP at the level of the requested change.
Requests for Proposals (RFP's)
Procurement Services can assist with:
- Drafting RFP's
- Posting RFP's
- Conducting market research to identify potential bidders
- Receiving bids
- Providing guidelines for bid evaluation
- Supplier negotiations
- Awarding RFP's
Please see the Department Listing below to identify the appropriate Buyer to work with.
To help contain costs and reduce expenses, Procurement Services has awarded and identified contracts that are open for use by all authorized faculty and staff. These contracts are awarded through the RFP process as well as through the E&I Consortium. Because all of these contracts have previously been bid out, the requirement for your department to post an RFP is waived when ordering from these contracts.
Procurement Services can assist with identifying potential vendors for goods or services that your department needs to purchase. Please see the Department Listing below to find the appropriate Buyer to work with.
Procurement Services can help facilitate introductions to potential suppliers and foster the relationship through meetings and performance reviews periodically. Please see the Department Listing below to identify the appropriate Buyer to work with.
Surplus Store & Property Disposal
The Surplus Store provides items that have reached the end of their shelf life for sale to the general public and creates an avenue for educating students in the field of business and sustainability practices. Procurement Services is responsible for the disposal of obsolete supplies and equipment and uses the Surplus Store to achieve this mission.
Procurement Services maintains all of the University documents dealing with tax exemption. GVSU is tax exempt in Michigan as well as other states in the US. To request that Procurement Services obtain tax exemption in a state that is not currently listed, please contact Aaron Caccamo x13436 firstname.lastname@example.org
Ways to Buy
|Allied Health Science||Valerie Rhodes-Sorrelleemail@example.com||View|
|Alumni Relations||Kip Smalliganfirstname.lastname@example.org||View|
|Annis Water Resources Institute||Valerie Rhodes-Sorrelleemail@example.com||View|
|Area & Global Studies||Kip Smalliganfirstname.lastname@example.org||View|
|Art & Design||Kip Smalliganemail@example.com||View|
|Art Gallery||Kip Smalliganfirstname.lastname@example.org||View|
|Autism Education Center||Kip Smalliganemail@example.com||View|
|Biomedical Sciences||Valerie Rhodes-Sorrellefirstname.lastname@example.org||View|
|Business & Finance Office||Kip Smalliganemail@example.com||View|
|Campus Recreation||Kip Smalliganfirstname.lastname@example.org||View|
|Career Services||Kip Smalliganemail@example.com||View|
|Center for Entrepreneurship||Kip Smalliganfirstname.lastname@example.org||View|
|Center for Scholarly & Creative Excellence||Aaron Caccamoemail@example.com||View|
|Charter Schools Office||Aaron Caccamofirstname.lastname@example.org||View|
|Children's Enrichment Center||Kip Smalliganemail@example.com||View|
|Clinical Lab Science||Valerie Rhodes-Sorrellefirstname.lastname@example.org||View|
|College of Community and Public Service||Kip Smalliganemail@example.com||View|
|College of Education||Kip Smalliganfirstname.lastname@example.org||View|
|College of Interdisciplinary Studies||Kip Smalliganemail@example.com||View|