Available Services

The Procurement Services department reports to the Business and Finance unit, a member of the Finance and Administration division.

Procurement Services purchases the supplies, equipment and services which support the University’s mission on a timely and best value basis.

Our goal is to cooperatively develop and execute sourcing strategies with departments that will provide the highest professional standards, services, and practices while providing purchasing tools and programs to make each department more efficient by utilizing all University resources effectively.

 

Amazon Purchasing

Procurement Services provides information on the relevant policy information when ordering on Amazon as well as instructions for registering your Amazon account using the Amazon Tax Exempt Program (ATEP)

Amazon | ATEP 

Bidding Process

Procurement Services can assist you and your department with all aspects of the Bidding Process including drafting and posting RFP's, providing guidelines on vendor selection and assisting with the award process. Please see the Department Listing below to find the appropriate Buyer to work with

Business Cards

All GVSU Business cards are ordered through Allegra Marketing

Ordering Information

Car Rental

Procurement Services works to provide faculty and staff with excellent discounts on car rentals

Car Rental Discount Codes

Credit Applications

Procurement Services can arrange and fill out any credit applications and/or direct bill applications that are required by suppliers you are working with.

Email all applications to: purchasing@gvsu.edu 

Egencia Travel

Egencia, Expedia’s corporate booking tool, was selected as Grand Valley State University’s preferred travel agent. Egencia provides the option to book your GVSU business travel, as well as your own personal travel, by using an online ordering site specifically designed for GVSU.

Egencia FAQ's | Egencia Homepage | Request a Login

Hotels

Procurement Services has provided a list and map of area hotels for your convenience. Please note, the university does not endorse nor recommend any hotel listed on this website. They are included on this page as a courtesy and strictly for your convenience. 

For information on hotels with direct bill options please contact Valerie Rhodes-Sorrelle x12283 rhodesv@gvsu.edu

Office Depot

Procurement Services manages the University's account with Office Depot. Please contact Heather White x13058 whitheat@gvsu.edu with any questions regarding:

  • Order statuses
  • Order searches
  • Item discounts
  • Item restrictions
  • Order releases

Purchasing Card Program

Procurement Services manages the University's Purchasing Card Program. Please contact purchasing@gvsu.edu or x12280 with any questions.

Purchasing Card Application | Program Information | Cardholder Information | Policies & Procedures 

Requisitions & Purchase Orders

Procurement Services process all of the University's requisitions and purchase orders. A requisition is a request from a department to procure goods or services, stating the quantity and description in order to generate a purchase order. The requisition authorizes Procurement Services to reserve departmental funds for goods or services. A purchase order is a document issued to a supplier confirming an agreement for the supply of goods or services and is generated from a requisition.

Procurement Services is also responsible for completing and issuing change orders on completed purchase orders. Please email purchasing@gvsu.edu with your change order request. Please note, you must include email approval from someone in your department with the appropriate signature authority on the FOAP at the level of the requested change.

Requisition Instructions | When to Create a Requisition | Training & Resources

Requests for Proposals (RFP's)

Procurement Services can assist with:

  • Drafting RFP's
  • Posting RFP's
  • Conducting market research to identify potential bidders
  • Receiving bids
  • Providing guidelines for bid evaluation
  • Supplier negotiations
  • Awarding RFP's

Please see the Department Listing below to identify the appropriate Buyer to work with.

Strategic Contracts

To help contain costs and reduce expenses, Procurement Services has awarded and identified contracts that are open for use by all authorized faculty and staff. These contracts are awarded through the RFP process as well as through the E&I Consortium. Because all of these contracts have previously been bid out, the requirement for your department to post an RFP is waived when ordering from these contracts.

Strategic Contracts A-Z | Strategic Contracts by Category | E&I Consortium | Local Vendors

Strategic Sourcing

Procurement Services can assist with identifying potential vendors for goods or services that your department needs to purchase. Please see the Department Listing below to find the appropriate Buyer to work with.

Supplier Relationships

Procurement Services can help facilitate introductions to potential suppliers and foster the relationship through meetings and performance reviews periodically. Please see the Department Listing below to identify the appropriate Buyer to work with.

Surplus Store & Property Disposal

The Surplus Store provides items that have reached the end of their shelf life for sale to the general public and creates an avenue for educating students in the field of business and sustainability practices. Procurement Services is responsible for the disposal of obsolete supplies and equipment and uses the Surplus Store to achieve this mission. 

About the Surplus Store | Property Pickup Form | Hours & Location | Payment | Online Store

Tax Exemption

Procurement Services maintains all of the University documents dealing with tax exemption. GVSU is tax exempt in Michigan as well as other states in the US. To request that Procurement Services obtain tax exemption in a state that is not currently listed, please contact Aaron Caccamo x13436 caccamoa@gvsu.edu

List of Tax Exempt States | View Tax Exempt Documents | MI State Sales Tax Exempt Certificate

Ways to Buy

Procurement Services is available to discuss available purchasing methods and recommend the best option for your situation. Please contact us at purchasing@gvsu.edu x12280.

How to Pay a Person | How to Pay an Honorarium | Bid Thresholds | When to Create a Requisition


Department Listing by Buyer


Department Buyer Buyer Email
Accounting Kip Smalligan smalligk@gvsu.edu View
Admissions Kip Smalligan smalligk@gvsu.edu View
Allied Health Science Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Alumni Relations Kip Smalligan smalligk@gvsu.edu View
Annis Water Resources Institute Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Anthropology Kip Smalligan smalligk@gvsu.edu View
Area & Global Studies Kip Smalligan smalligk@gvsu.edu View
Art & Design Kip Smalligan smalligk@gvsu.edu View
Art Gallery Kip Smalligan smalligk@gvsu.edu View
Athletics Kip Smalligan smalligk@gvsu.edu View
Autism Education Center Kip Smalligan smalligk@gvsu.edu View
Biology Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Biomedical Sciences Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Business & Finance Office Kip Smalligan smalligk@gvsu.edu View
Campus Recreation Kip Smalligan smalligk@gvsu.edu View
Career Services Kip Smalligan smalligk@gvsu.edu View
Center for Entrepreneurship Kip Smalligan smalligk@gvsu.edu View
Center for Scholarly & Creative Excellence Aaron Caccamo caccamoa@gvsu.edu View
Charter Schools Office Aaron Caccamo caccamoa@gvsu.edu View
Chemistry Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Children's Enrichment Center Kip Smalligan smalligk@gvsu.edu View
Clinical Lab Science Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
College of Community and Public Service Kip Smalligan smalligk@gvsu.edu View
College of Education Kip Smalligan smalligk@gvsu.edu View
College of Interdisciplinary Studies Kip Smalligan smalligk@gvsu.edu View


Page last modified March 8, 2019