Surplus Store Frequently Asked Questions

Surplus Store Frequently Asked Questions

The GVSU Surplus Store sells GVSU property that is no longer being used by the University to the general public. The GVSU Surplus Store also recycles items that fail to meet quality standards of sale. Our mission is to keep reusable items & recyclable materials out of the landfill while simultaneously bringing revenue back to the University’s general fund.

The Surplus Store accepts items from GVSU departments. Departments are required to complete a Surplus Property Pickup Request form. The Surplus Store will contact the department with any questions about the item(s) and to schedule a pickup date and time frame.

No, all proceeds from the sale of items at the Surplus Store go back to the University’s general fund.

No, items cannot be traded at the Surplus Store. However, you can use department funds (FOAP or p-card) to purchase items at the store.

Pickups are scheduled based on staff availability. Typically, pickups are completed at least one day every week. In addition, larger items may take longer to be picked up as more coordination of resources is necessary by the GVSU Surplus Store staff.

Generally, the GVSU Surplus Store will accept broken or non-functioning items. In some situations, the Surplus Store may not accept broken items due to size or staff capability.  If our staff is not able to assess or fix the item(s), they will be recycled or sold at a discounted rate depending on the defect.

Departments can purchase items from the Surplus Store using either a FOAP Transfer or GVSU issued purchasing card. If you are purchasing items in store and would like to use your department’s FOAP, you will be required to complete A FOAP Transfer Form at the time of checkout. Surplus Store staff will initiate a Department Transfer Request in OnBase to bill your department for the charges. Please reference the OnBase Department Transfer Request User Guide for instructions on completing the Finalizing Department section.

Departments can purchase items from the Surplus Store using either a FOAP Transfer or GVSU issued purchasing card. If you would like to use your department's FOAP to purchase items from the Surplus Store online, please contact a Surplus Store staff member by calling 616-331-9072 or emailing surplus@gvsu.edu. A FOAP Transfer Form will be required to complete the order. When filling out the form, make sure to include the online item numbers (SKU: XX-XXX) of the items you would like to purchase. Please note, purchases are subject to item availability. Surplus Store staff will initiate a Department Transfer Request in OnBase to bill your department for the charges. Please reference the OnBase Department Transfer Request User Guide for instructions on completing the Finalizing Department section.

No, Faculty & Staff do not receive a discount at the GVSU Surplus Store due to the already low prices of our inventory.



Page last modified March 20, 2019