University policy requires that for all purchases exceeding $10,000 and when appropriate on lesser amounts, the purchase shall be preceded by competitive bids. These bids should be written except when time or other circumstances do not permit, in which case verbal bids are acceptable if properly documented. For all purchases exceeding $25,000, the purchase shall be preceded by competitive sealed bids. No sealed bids can be accepted if received after the date and time specified, at which time they are to be publicly opened and read aloud.
Suppliers must complete a Vendor Profile form and submit to the Purchasing office address specified. Please feel free to enclose business literature, product list, catalog and price list, business card, etc. This information will be maintained in our vendor resource library for future reference. Copies of the information you provide are often shared with appropriate campus departments for referral when making requisition decisions.
It is in your best interest to respond with notification why no bid is being submitted. Continued failure to respond at all may result in removal from bid list.
You are not required to appear at bid openings unless otherwise specified in the bid documents.
After the bids have been opened, suppliers may contact the buyer for a copy of results or to schedule a meeting to review bids if that is more appropriate. Please reference the bid number, contract item and due date with your request.