There have been a number of attempts by unscrupulous individuals to place fraudulent orders using Grand Valley State University as the originator.
- If the product being ordered is not being shipped to Grand Valley State University's Allendale or Grand Rapids Michigan campuses, you should be suspicious.
- Also pay close attention to the originating email and phone number, as these will be indicators that the request is bogus.
- All GVSU employees have an email address ending in gvsu.edu and a phone number beginning with 616-331-xxxx
- Fraudsters may send emails claiming to be from a GVSU employee that end in .gov or .org, these are not legitimate. They have also been using fake email addresses that link directly to our website. Please stay vigilant and call our office (616-331-2280) with any questions.
- If you receive an email that you suspect is fraudulent, click "File FBI Complaint" below, or contact a Procurement Services team member with further inquiries.
Thank you for visiting the Procurement Services website! We hope this will serve as a valuable resource for GVSU Faculty & Staff and outside vendors to access information about all functions of purchasing. As always, we are more than happy to answer any questions you might have, so feel free to contact us at any time. We will respond as soon as possible during normal business hours.
If you are looking to contact your department's assigned Buyer, please use the Buyer Lookup below.
Procurement Services Announcements
NOTICE REGARDING ENTERPRISE GRANDVILLE OFFICE CUSTOMER PARKING (01-31-24)
To anyone picking up rented vehicles from the Enterprise Grandville location: In the past, customers could leave their personal vehicles at Enterprise or on street parking during the rental. Because the City of Grandville has started ticketing customer vehicles parked on the street near Enterprise and because Enterprise’s parking is limited, if you are picking up a rental from the Grandville location you will need to be dropped off. Enterprise is nearing an agreement to move to a new location near the current Grandville location that has more customer parking space.
Lighting Travel Online Booking Tool: Getting Started
Lightning is GVSU’s online travel booking tool that replaces the Concur booking tool for reserving flights, hotel, car rental, and trains. GVSU’s travel agent, Collegiate Travel Planners (CTP) supports the reservations made with Lightning. Lightning is accessed through your GVSU Okta dashboard – click on the CTM Travel app.
To get started with Lighting, go to the Workday Job Aids & Demo Videos web page > Finance > Travel & Expenses section and look for CTP Lightning - Getting Started.
Questions: Contact Kip Smalligan [email protected] 616-331-3211
Are You Ready for Workday?
Workday is live on January 3, 2024! This means that all Finance and HR transactions will occur in Workday. In order to prepare for this transition, please visit the Workday @ GVSU website to find training, support and many resources!
If you have purchase orders (regular or standing) that were open with a balance, they have been transferred to Workday! Please take a moment to double check your purchase orders in Workday to ensure all information converted correctly.
3rd Party Data Breaches
Attention GVSU Employees - If you have received email correspondence or a letter from any 3rd party stating "Notice of Data Incident”, “Notice of Data Breach”, “Important information about a privacy incident”, “Notification of Vendor Data Incident” or something similar - please send all of those notices to Heather Taylor [email protected]. Please send anything that you've received in the last few months that you can recall, as well as anything that is received in the future.
Payment Terms Update
ODP Business Solutions Small Order Charge
Effective January 6, 2023 - all orders totaling less than $25 will have an additional fee of $5.95. This is due to added costs of deliveries and to work toward a more sustainable carbon footprint. We recommend consolidating your orders whenever possible to increase your order size and help reduce the frequency of orders being placed. Orders totaling $25.00 or greater (including orders meeting this threshold that are split into smaller orders by ODP) will not have any additional charges.