Workday Strategic Sourcing (WSS)

Workday Strategic Sourcing (WSS) is a component of Workday that launched on April 22, 2024. It has features related to:

WSS Training & Resources

New suppliers can self-register, meaning that departments no longer have to submit supplier requests in Workday. Please direct your new suppliers to the following link to begin: www.gvsu.edu/purchasing/suppliers
Existing suppliers have been transferred to Strategic Sourcing for use on Request For Proposal (RFP) and contracts.
Suppliers can manage and update their own account information
Ability to complete supplier performance reviews that are stored in WSS on the supplier’s account internally

When you need to work with Procurement to post both an RFP and Request for Quotes (RFQ), you will log into WSS and Request an RFP. If you believe you have a Sole/Single Source purchase, please reach out to your department’s assigned Buyer for assistance.
RFP’s will be posted through the WSS public bid site
Supplier questions will be received and answered in WSS
Bid evaluations and awards will occur in WSS
- Standardize evaluation process with opportunities to expand evaluations based on RFP type
- Documentation, verbiage, etc. will use templates built in WSS for uniformity
RFP’s will be turned into either a requisition/PO or supplier contract

Centralized system for requesting, issuing and managing RFP’s
Answer questions and monitor bids coming in from suppliers while the RFP is live
Bid analysis and comparison tools to help choose the best bid depending on what’s important in the evaluation process
- Standardize the evaluation process, weight certain criteria, get input from the entire team
RFP’s can be turned into a requisition/PO or contract

This course provides an overview of the RFP and bid process in Workday Strategic Sourcing. The bid process is required for all purchases of $25,000 or greater where a previous exemption (including approved sole source justification) has not been granted. This training covers the basics of requesting an RFP, drafting and posting the RFP and comparing and evaluating supplier bids.
Instructor-Led Course
PowerPoint
Video Recording

All new supplier contracts and renewals to existing supplier contracts must be entered into WSS (per the updated Purchasing policy) unless they meet one or more of the below exemptions:
- Employment contracts
- Sponsored Contracts or Grant Agreements that are approved through the Office of Sponsored Programs
- Any agreement for a gift or donation to GVSU that is processed through University Development
- Speaking agreements or honorariums
New contracts will be routed to University Counsel for review when necessary
Contract dates, documents, contract information, etc. will be tracked in the system
DocuSign integration for authoring, negotiating and finalizing contracts
Management of contracts in WSS (renewal dates, terminations, etc.) is the responsibility of the contracting department

Ability to route contracts to University Counsel office to review (when needed)
Centralized dashboard to manage all of your department's contracts
- Keep track of important dates
- Review your contracts before it’s time to renew
- Keep all important documents in one place
Contracts can be used on requisitions instead of attaching backup documentation
Ability to search within contract attachments
Flexible and customizable reporting

This course provides an overview of the contract management process in Workday Strategic Sourcing. All new supplier contracts and renewals on or after April 22, 2024 will be required to be entered into WSS. This training covers how to request contract approval (when needed), how to add contracts to the system and how to manage those contracts using various system features.
Instructor-Led Course
PowerPoint
Video Recording

Page last modified April 22, 2024