Amazon Business

Grand Valley State University Amazon Business Account

In an effort to streamline University purchases on Amazon.com, Procurement Services has established a centralized Amazon Business account. This account is solely for University-related purchases, personal purchases on this platform are strictly prohibited.

Amazon Business Benefits:

Increased product availability and bulk pricing discounts

Automatic tax exemption on all orders

Free 2-day shipping on millions of items

Review orders, reconciliation, returns and refunds in real time

Spend analytics for your department

Ability to buy from local and minority owned businesses

  • Prices on Amazon Business are guaranteed to be the same or lower than on the commercial website
  • Business Prime membership for all users at no added cost to your department
    • Free 2-day shipping on millions of items and free same-day delivery on eligible orders
  • Easy and customizable approval workflows for all orders
  • Automatic tax exemption on all accounts – managed centrally in Procurement Services
  • Pre-defined shipping addresses saved to all accounts for easy ordering
  • Notifies users of out-of-policy items
    • Procurement Services will assist users with special procurement items or policy exceptions
  • Separation of business and personal Amazon accounts
  • Ability to buy from local and minority owned businesses

Additional Features and Support:

  • Review orders, reconciliation, returns and refunds in real time
  • Customize and define features to identify spending trends in your department
  • Drill-down into groups, users, categories, or local and diversity vendor credentials
  • Sort by groups, product category, user or vendor credentials
  • Business analytics/information, e.g., shipping info, seller info, product detail, order history, department and buyer purchasing trends

Added Benefits:

  • Better supports IT purchasing policy
  • Eliminates the need to ship packages to personal addresses
  • Removes co-mingling of personal and business accounts
  • Accounts already established as tax exempt
  • Takes advantage of contract pricing
  • Ability to monitor purchases in real time to identify fraud and/or misuse
  • Provides greater oversight for department supervisors

Amazon Business Integrates with Concur!

When you use Concur to reconcile your PCard expenses, your order receipts from Amazon can automatically appear in your Concur account 24-48 hours after your order ships. 

Amazon Prime memberships are no longer an allowable purchase on your p-card or as a T&E reimbursement. GVSU now has an enterprise Prime membership for all faculty and staff through our Amazon Business account. If you have purchased a Prime membership, please make sure to log into the account that it was purchased with and follow the link to cancel your membership. Your card will be refunded in 5-7 days.



Amazon Business Account Administrators

Name

Email

Phone

Heather White (Primary)

whitheat@gvsu.edu

(616) 331-3058

Tonya Valencia

perezva@gvsu.edu

(616) 331-2257

Aaron Caccamo

caccamoa@gvsu.edu

(616) 331-3436