Supplier Profile Application


There have been a number of attempts by unscrupulous individuals to place fraudulent orders using Grand Valley State University as the originator.

  • If the product being ordered is not being shipped to Grand Valley State University's Allendale or Grand Rapids Michigan campuses, you should be suspicious.
  • Also pay close attention to the originating email and phone number, as these will be indicators that the request is bogus.
    • All GVSU employees have an email address ending in and a phone number beginning with 616-331-xxxx
    • Fraudsters may send emails claiming to be from a GVSU employee that end in .gov or .org, these are not legitimate. They have also been using fake email addresses that link directly to our website. Please stay vigilant and call our office (616-331-2280) with any questions. 
  • If you receive an email that you suspect is fraudulent, click "File FBI Complaint" below, or contact a Procurement Services team member with further inquiries.

Contact Procurement Services      File FBI Complaint

Payment Terms Update

October 1, 2023

Dear Valued Partner,

To begin I would like to thank you for the benefits and value your company has been providing to our university. We are very pleased with your services/goods and appreciate the professionalism and commitment your company shows through your staff and your services.

Grand Valley State University has recently made the decision to move to a new financial system, Workday.  As part of this transition, we have spent time reviewing our payment process with all our suppliers and partners.  During this review Grand Valley State University has decided to set a flat payment term with all our suppliers to Net 30 days, which become effective starting January 1, 2024.

If different terms have already been negotiated with your company, please submit a copy of that agreement to Procurement at [email protected] or via mail: 

Grand Valley State University
2015 JHZ
1 Campus Drive
Allendale, MI 49412

We are excited about the efficiency of the procurement and payment processes Workday brings to us, including faster invoice processing and a supplier portal. We ask for your patience as we transition to this new system during December 2023 and into January 2024 and the following months.  Please watch for further communication regarding the new supplier portal in the coming months.

Please let us know if you have any questions on this change to payment terms. We look forward to continuing our relationship with you!

For questions or concerns, please contact our office at 616-331-2233 or email [email protected].



Aaron Caccmo
Director of Procurement Services

Erica Herwig
Asst Controller AP and Finance Systems

View finalized letter

For the purpose of collecting business operation information, and to determine what goods and services vendors are eligible to provide, vendors must complete a Vendor Profile Application and return to the Procurement Services office address specified.

Please feel free to enclose:

  • Business literature
  • Product lists
  • Catalogs
  • Price lists
  • Business cards
  • Anything else

This information will be maintained in our vendor resource library for future reference. Copies of the information you provide are often shared with appropriate campus departments for referral when making requisition decisions.

Please note, all required fields denoted with a red asterisk (*) must be filled out. This includes two points of contact under the "General Contact Information" section. The form will not be accepted with only one contact listed.

Page last modified December 26, 2023