Facility Rental/Group Event Request

GET STARTED WITH YOUR RESERVATION:

If you are interested in reserving space within our Athletic & Recreation Facilities we ask that you please fill out the on-line space request form listed below and allow a minimum of two weeks for a status review. Once status is confirmed, you will be notified with an e-mail confirmation.
Please note that the cost of each facility varies by the following items: facilities used, number of attendees, length of rental, equipment used, etc.
We strongly suggest that you plan well in advance of your requested date as our spaces fill quickly.
If you are an RSO affiliated with GVSU and are planning a fundraiser please also complete the Athletic & Recreation Facilities RSO Fundraising Application along with this space request form.

RSO Reoccurring Semester Practice/Meeting Requests:

If you are an RSO affiliated with GVSU and are planning a weekly practice/meeting please use the RSO Reoccurring Semester Space Request Form instead of this form.

* denotes a required field

Event Information

Event Name *

Event Type *
Please specify a value for Event Type

Event Date *

Alternate Event Date *

Requested Facility *
Please specify a value for Requested Facility

Estimated Number of Attendees *

Event Set-up Time: *
Event Set-up Time: Minute Is Event Set-up Time: AM or PM

Event Start Time *
Event Start Time Minute Is Event Start Time AM or PM

Event End Time *
Event End Time Minute Is Event End Time AM or PM

Event Tear-down Time: *
Event Tear-down Time: Minute Is Event Tear-down Time: AM or PM

Is this event for a GVSU Department and/or Registered Student Organization? *
Yes
No

Primary Contact Information

First Name *

Last Name *

Email *

Phone *

Secondary Contact Information

First Name *

Last Name *

Email *

Phone *

Event Details

Are you charging for admission or registration? *
No
Yes

Do you have any special equipment needs (tables, chairs, basketballs, nets, etc.)? *
No
Yes

Additional Comments

Terms and Conditions

Prospective lessee understands that a facility rental agreement will likely be required.
Costs may be incurred. Costs may include rental fees, equipment fees, staff, food, custodial, security, or facility rental charges incurred to successfully complete the event.
Grand Valley State University, and the Department of Athletic and Recreation Facilities, reserve the right to bill for charges incurred to host the event not known at the time the rental agreement is issued.
Once a space request is submitted, a series of internal steps occur leading to the successful completion of the event. The Department of Athletic and Recreation Facilities reserves the opportunity to invoice the lessee for scheduling support and event planning if event is canceled for a reason of the lessee's, after confirmation of the event at GVSU. This will not occur if the reason is due to unforeseen facility issues.
Financial deposits for events must be made on the timetable as outlined in the facility rental agreement. Grand Valley Groups may provide the Banner FOAP for transferring funds when submitting facility requests.
Facility space online "requests" will normally be processed within two to three weeks of online submission. Some events will require additional time to be reviewed and for a decision to be made approving or denying. On rare occasions the process may take longer for a variety of reasons. Requests submitted online with less than two week notice will frequently be denied, however, exceptions are possible in extreme circumstances.

Do you accept these terms and conditions? *
Yes, I ACCEPT these terms and conditions

Human Verification *

Page last modified April 3, 2024

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