Officer Requirements & Expectations

Student organization officers and all general members are required to review the following terms and conditions to their involvement within student organizations. This agreement establishes the understanding that the students involved are aware of the policies and procedures associated with their involvement in student organizations at Grand Valley State University.

Student Organization Officer & Member Agreement

The Family and Educational Rights and Privacy Act of 1974 (as amended in December 1974) provides that the release of educational records (or personally identifiable information therein, except for public directory information) without the written consent of the student will not be made. In order that Grand Valley State University may comply with the law this Registered Student Organization Officer & Member Agreement is required of all student organization officers and registered members.

Officer & Membership Responsibilities

An officer is responsible for familiarizing themselves and their organization's members with all university procedures and policies pertaining to the organization's activity. This includes, but is not limited to, the following: The Anchor, Office of Student Life Registered Student Organization Handbook, Event Services Policies and Procedures, Office of Student Life Policies and Procedures, Greek Life Manual, and Club Sport Policies and Procedures. An officer of a student organization may also be personally subject to university disciplinary action for violations of university policies by members of said organization or their guests during organization sponsored activities. Such violations will be referred through the appropriate university judicial body.

Academic Information Release

An officer of a registered GVSU student organization must maintain a cumulative GPA of 2.0 or better. Officers must be in good academic and social standing. Officers must be registered for at least six semester hours of credit at Grand Valley during their term of office. Academic progress will be reviewed each semester by a staff member in the Office of Student Life. In the event an officer's cumulative GPA falls below the 2.0 minimum requirement, or registration status falls below five credits, the officer position will be forfeited upon notification from the Office of Student Life. If removed, the organization's advisor and/or president will also be notified. GPA verification will also be provided to fraternity and sorority headquarters for verification requirements.

Address Information Release

An organization officer's information (excluding student ID number) will be treated as public information and distributed to the university community when necessary. Organization officer information will also be provided in the registered student organization information published by the Office of Student Life as well as on the department web page. An e-mail address listing will be available via the Office of Student Life web site.

Non-Hazing Statement

All officers are expected to understand and support the University's policy on hazing. GVSU Student Code Hazing: A student shall not, either acting alone or with others, engage in or conspire to engage in hazing. Hazing is defined as any action taken or situation created, whether on or off campus, for the purpose of initiation or affiliation with any organization or team, which jeopardizes the physical and/or mental well-being of an individual, and/or is, presumably, an illegal activity.

This policy includes individuals as well as whole organizations. Any violation of this policy must be reported immediately to the Director of Student Life.

Page last modified May 15, 2023