Benefits & Privileges outlined in the RSO Handbook

As established by university facilities policy.

Registered Student Organizations can reserve space on the Valley and City campus, including academic spaces. Organizations must work with the staff that are responsible for the specific spaces to book and follow all guidelines provided. Failure to follow reservation protocol and not following guidelines can result in the organization having to pay damages, losing privileges, and/or being submitted to the Organization Misconduct process. 

Contacts for reservable space are:

• Kirkhof Center, Kirkhof Lawn, Library, Cook Dewitt Center (Valley Campus): Event Services
  • Online through the EMS WebApp
  • Email [email protected]
  • Call 616-331-2350
  • Walk In to the Office of Student Life at 1110 Kirkhof Center
• Grand Rapids Robert C. Pew Campus (City Campus), Health Campus, Regional Centers & Alumni House (Valley Campus): Conference & Event Planning
  • Space request form
  • Email [email protected]
  • Call 616-331-6620
• Academic Spaces (All Campuses): [email protected]
• Full list of who reserves what spaces

Through the GVSU Events Calendar (approval based), and the LakerLink Events Calendar.

Registered Student Organizations are able to submit activities on LakerLink to be reviewed by the Assistant Director of Student Organizations. If approved, the event will be showcased in the Activities tab on LakerLink. Organizations can also request for their event to be "Open for All," which means the event is public to any individual, including individuals not affiliated with Grand Valley State University. A part of the approval process by the Assistant Director of Student Organizations includes reviewing if an event is truly open to the public. If an organization selects "Open for All" when submitting their event on LakerLink and the Assistant Director of Student Organizations agrees the event is open to the public, it is electronically shared with the managers of the GVSU Events Calendar. The approvers of that calendar have their own standard of approval and will approve/deny an event to be on the public GVSU Events Calendar.

All approved activity requests on LakerLink have SmartCodes that are sent via email to the individual that submitted the request. These codes are for event scan-in and the individual who submitted the request will be able to download a report of scan-in's following the event. Students can also RSVP in the LakerLink platform to any event listed on the Activities tab. 

Access to the RSO Promotional Resources from the Promotions Office.

Current Promotional Resources for Registered Student Organizations

Student organizations may also request photo, video, and/or promotional materials for events they are hosting through the Student Life Funding Process. 

According to university posting policy

Such as purchasing, technology, and mail services (bulk mail, etc.)

This includes access to purchasing items with on-campus account funds, technology support such as using the Cricut in the Office of Student Life - Creation Station, technology support such as creating RSO GVSU email accounts, and campus mailing through the Honor Society/Professional Fraternity Council Recruitment Communication Request.

Including, but not limited to:

• Assistance and advisement from the Office of Student Life
• Awards and honors presented to university organizations and their members (i.e. Student Life Awards)
• Acknowledgement in university and Student Life publications, including the Student Life web page, LakerLink, and a student organization informational pamphlet given to students and parents
• Participation in university events such as Campus Life Night, Ignite, Homecoming, etc.
• Solicitation of funds on campus through programs and fundraisers, as established by university fundraising policy
• Access to funding for: campus programming, and student organization travel. These funds are provided through the Student Life Fund, which is administered through the Student Senate Allocations Committee.

The Creation Station is located in Kirkhof 1110. We have construction paper, CriCut paper cutter, poster board, markers, scissors, glue, paint, paint brushes and more! Registered Student Organization members are welcome to use any of our craft supplies for FREE on projects for their organizations. We ask that you do most of your crafting right here in the Creation Station; refrain from taking tools and supplies home with you. Popular uses of the Creation Station include event decorations and tabling signage.

Fall/winter hours: Monday-Friday 8 a.m.-5 p.m.

If your organization is looking to reserve items for an organization event/meeting from the Creation Station, you can email [email protected] the following:

1. Name of your organization
2. Date/Time/Location of your event/meeting
3. Number of expected attendees
4. Requested Supplies

Registered Student Organizations can borrow event supplies from the Office of Student Life for events in the Kirkhof Center. These supplies include vases, vase filler and more! You can schedule an appointment to review inventory options and plan out your rental by emailing [email protected]. 

More information coming soon!