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Email signatures function as your digital business card across campus and beyond. For a consistent, university-wide approach to email signatures, refer to the following guidelines.

Layout

Recommended

  • Name (First and Last)
  • Position/Title(s)
  • Department/Office
  • Grand Valley State University

Optional

  • Pronouns
  • Address: university's general address or department address
  • Phone number: department and/or office phone number, cell, fax (if relevant)
  • Email address
  • Graduation year (as ‘XX after your name)
  • Website: department/program web address or general university web address (gvsu.edu)
  • Social media accounts: department/unit or general university account(s)
  • Departmental mission statement
  • University mission statement
  • Confidentiality statement

Examples

Basic Signature

Louie Laker
Assistant Promotions Officer
University Marketing

Grand Valley State University

Expanded Signature

Louie Laker
Assistant Promotions Officer
University Marketing
Pronouns: they/them/their

Grand Valley State University
2090 James H. Zumberge Hall
Allendale, MI 49401
office: (616) 331-5000 | cell: (616) 555-1234 | fax: (616) 331-1234

[email protected]

Empowering learners in their pursuits, professions, and purpose.

The content of this email is confidential and intended only for the recipient(s) specified. If you received this message by mistake, please reply so the sender can correct the error, and then delete this email immediately. Do NOT forward it to a third party without the written consent of the sender.

Guidelines

Fonts and colors

  • Use common fonts such as Calibri or Arial. Unusual fonts may not display correctly.
     
  • Size the type at no larger than 20 points.
     
  • Choose black and GVSU Blue. Avoid other colors.

URLs and icons

  • Use simplified URLs (without “http://www.”).
     
  • Include social media links in plain text without icons. Icons will be too small to use on a mobile device.
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Page last modified November 4, 2025