Officer Tips
RSO & Officer Resources
Creation Station
The Creation Station is located in Kirkhof 1110. We have construction paper, CriCut paper cutter, poster board, markers, scissors, glue, and more! Registered Student Organization members are welcome to use any of our craft supplies for FREE on projects for their organizations. We ask that you do most of your crafting right here in the Creation Station; refrain from taking tools and supplies home with you. Popular uses of the Creation Station include event decorations and tabling signage.
Fall/winter hours: Monday-Thursday, 9 a.m.-6 p.m., Friday 9 a.m.-5 p.m.
At Least 4 Weeks Before Your Event
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What can I do? |
Do I have to pay? |
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Book space for your event: Contact Event Services to make a reservation for the Kirkhof Center, Cook Dewitt Center, Kirkhof Lawn, and Library Multipurpose Room. Downtown and academic spaces are reserved through a different office, if you need assistance, please contact the RSO Team at [email protected]. |
No |
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Post the event on the LakerLink Events Calendar: Add to the LakerLink Events Calendar with complete details (description, time, location, URL, contact info, graphics). Remember, the more information you fill out, the better your event will look! |
No |
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Apply for funding through Student Senate: Did you know that you can get funding to promote your event through the Student Life Fund? Funding must be requested from Student Senate at least 4 weeks in advance of planned promotion. Check the Student Organization Support website for guidelines and a walkthrough of the funding process. |
No |
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Use the Promotions Office's design and print services: Submit a service request for Promotions Office services. Standard packages require two weeks lead time. Posters* - Can be put on Posting Boards around campus. Pluggers* - great for handing to students on-the-go, or for tabling. Banners* - hang in Kirkhof for the entire campus community to see. Laker Hub - get your message across campus on the GVSU cable network. This is free for student organizations! More - Shirts, tablecloths, stickers, and more can be ordered through Promo. *Can be covered by funding from Student Senate |
Yes, but many items can be covered by Student Senate funding. |
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Reserve tabling space: Contact Event Services to make a reservation for tabling in Kirkhof no more than 30 days before your event and get some face time with potential event attendees! |
No |
3 Weeks Before Your Event
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What can I do? |
Do I have to pay? |
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Share details with the Student Life Marketing team: Email the OSL Marketing team ([email protected]) about your event at least 2 weeks before to start promoting. We need time to plan newsletter and social content. Only events on the LakerLink Events Calendar will be considered for the newsletter. |
No |
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Promote on social media: Make an event on Facebook and let your followers know your plans! If you don’t spread the word, who will? Be sure to post a few times on all your social channels in the week or two leading up to your event and include the date, time and place in each post. To make your content more engaging add a picture, gif, or video. Make sure to tag @GVSUStudentLife |
No |
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Reserve tabling space: Contact Event Services to make a reservation for tabling in Kirkhof no more than 30 days before your event and get some face time with potential event attendees! |
No |
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Reach out to the RSO Team for Event Supplies: Contact the RSO Team ([email protected]) to rent event supplies like table center pieces, vases, candles, and more for your event! |
No |
1-2 Weeks Before Your Event
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What can I do? |
Do I have to pay? |
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Chalking on campus: Chalking is a great option for your event, check the Posting Guidelines to see where you can chalk on campus! |
No |
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Share with faculty and staff: Share your event with faculty and staff in related departments to your programming area to see if they’ll spread the word with their students. |
No |
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Word of mouth: Have your members invite their friends, speak to their classes, and talk to anyone who will listen about your organization's event! |
No |
Food Trucks
If student organizations would like to have food trucks at their events or on campus for fundraising, you must submit the food truck request form. If you have any questions, please reach out to RSO at [email protected].
Food Truck Approval Process
- It is the responsibility of the Student Organization to plan the event. This includes selecting the date, time, location, and Food Truck of interest.
- Food Trucks can be found through Google searches, posting in the Michigan Food Truck Facebook page, or by emailing [email protected].
- The Student Organization needs to reserve space on-campus through Event Services if it is on the Kirkhof Lawn, Parking Services if it is in any parking lot on campus, and Conferences and Event Planning for scheduling in Downtown areas.
- The Student Organization needs to contact the Food Truck to schedule them for the desired date, time, and location.
- The Student Organization needs to fill out the Food Truck Request Form.
- The form can be found at gvsu.edu/sos under the “Officer Resources” tab.
- The Assistant Director of Student Life will review the Food Truck Request Form submitted by the Student Organization.
- If Approved:
- The Student Organization needs to work with the Food Truck for insurance.
- Submit the insurance to the Assistant Director of Student Life.
- The Assistant Director of Student Life submits the information and insurance for Institutional Approval by Campus Dining and Legal.
- The Assistant Director of Student Life will notify the Student Organization on Approval.
Organization Communication
There are multiple communication platforms/resources that student organization leaders may utilize.
GroupMe: GroupMe is a free phone app that can be used to message members and can be downloaded from the App Store. Create an organization GroupMe chat by adding cell phone numbers for each organization member. Tip: Utilize a private google doc form to collect your member's cell phone numbers if needed.
@mail.gvsu.edu Email Account: Registered Student Organizations are eligible to setup an email account within GVSU's student domain (@mail.gvsu.edu). This allows organizations to access features available to students such as unlimited Google Drive storage and GVSU's Zoom Business license (additional info under Virtual Meetings section below). Either an organization's President or Advisor must complete the request form.
Virtual Meetings
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Brief Details |
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All current term enrolled students and registered student organizations with an @mail.gvsu.edu account are eligible to use the Zoom Business license. For more info, visit GVSU Zoom Business Plan page. |
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Google HangOut |
Free (when using your @mail.gvsu.edu account)
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Free (when using your @mail.gvsu.edu account)
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Social Media
From Facebook to TikTok you can engage with members in a variety of ways, depending on the organization needs. Tip: Consider having members share updates, how they are spending time, what they are watching while they are not studying, pictures of pets, etc.