1. Be registered on LakerLink with the required 4 officers and an advisor.
2. Be in good standing (refer to RSO Handbook).
3. President/Financial Officer have completed the Finance Wizard achievement 

Timeline

1. All requests must be submitted a minimum of *4 weeks in advance before the campus program/event.  *Utilize the “Timeline for Funding Requests” to be aware when the Allocations Committee is not in session (e.g. due to semester breaks) as this also impacts the minimum date to submit a request.
2. For any requests totaling over $2,000, note the additional steps that may impact the approval timeline:
   1. Requests over $2,000: The RSO will receive a preparation email from Bri Slager, [email protected], Assistant Director of Student Life, to review the details of the request after submission. The organization can request a meeting for additional support.
   2. Requests over $10,000:  Require approval from the General Assembly of Student Senate.  The Allocations Committee will review and vote on the request prior to making a recommendation to the General Assembly.

1. Be open to the whole student body and promoted in that regard, including listed on the LakerLink Events Calendar (www.gvsu.edu/lakerlink) 
   1. Any event funded must utilize the scan-in feature on LakerLink to record attendance at their event. If an event is found to not be utilizing the scan-in feature on LakerLink to record attendance, the organization will need to pay back any food costs to the Student Life Fund.
2. All funded events must include at least one pre-promotional item that would promote the event to the Student Body (poster, LakerHub slide, plugger, flyer, etc.)
3. Must be hosted on the Allendale or Pew GVSU Campus.
4. Not be a reoccurring event, such as a general meeting. Reoccurring is defined as multiple times in one semester. Programming requests should be for events, not meetings of student organization members. Programming requests are for events and should impact a large group of students.
5. Relate to the mission of the RSO as listed in LakerLink.
6. Not include activities that promote or showcase any specific religious doctrine against any other.
7. Not include activities that promote a political candidate or position on a political referendum (cannot promote “Vote for ____” activities).

*Not charge admission (unless revenue is returned to the SLF or donated to a 501c3 organization)

*Not be revenue-generating (unless revenue is returned to the SLF or donated to a 501c3 organization).

1. Food
   1. SLF funds can only be used for food purchases for GVSU students. The per diem standard is $16 per GVSU Student, any food funding beyond $16 per GVSU Student is at the discretion of the Allocations Committee with approval by Assistant Director of Student Organizations, Bri Slager. 
   2. RSOs seeking funding for food at events are required to utilize Classic Fare Catering unless a food waiver (Request for Contract Waiver of Campus Dining Agreement) has been approved by catering.  Food waivers are not given for items able to be prepared by Classic Fare Catering and are not granted for events taking place in dining venues (Kirkhof Center, Kleiner, Connection, Commons & Alumni House). 
2. Food Waivers are not required for:
   1. Pizza delivery as long as you are not selling the items.
   2. Donuts, Brownies or Cookies
   3. Prepackaged items purchased at a store which are packaged individually either by the manufacturer or store personnel.
   4. Events held within a department for department employees alone, with no outside guests or students.
3. Catering can include Kirkhof food options.
4. On-Campus Catering Timeline:
   1. Minimum ordering deadlines to avoid charges:

Order by 12pm Monday for the following MondayOrder by 12pm Tuesday for the following TuesdayOrder by 12pm Wednesday for the following WednesdayOrder by 12pm Thursday for the following ThursdayOrder by 12pm Friday for the following Friday, Saturday, or Sunday**Please note that Saturday and Sunday are not standard business days.

C. Food for general RSO meetings is ineligible. General RSO meetings are not defined as events as they are reoccurring. 

D. Table cloths must be rented through Laker Food Co. and not purchased from outside vendors. They are $8 per table cloth and supporting documentation would be an order confirmation in the form of an email from [email protected].

1. Supplies
   1. Supplies are any item that is not purchased through GVSU, i.e. off-campus food items, decorations. These supplies must be necessary for the event to exist and not already purchased by the OSL. 
      1. Organizations can only request a maximum of 10 supply items. 
      2. Supplies include dance floor and game rentals from GVSU Event Services
   2. Items must be listed individually for supplies within the LakerLink funding system
      1. You must provide supporting documentation that shows the name of the item, price of the item, and the vendor.
      2. Items to be purchased online, must include a link (Amazon, product specific sites, etc.) in the description of the item.
2. Event Promotion (printed material, videography, photography etc.)
   1. RSOs must utilize the Promotions Office; approval is subject to deadlines for design and print.
   2. Banners and yard signs are ineligible.
   3. All funded events must include at least one pre-promotional item that would promote the event to the Student Body (poster, LakerHub slide, plugger, flyer, etc.)
   4. Funds can be provided for photographers and videographers; if approved, RSOs must use the staff photographer through the Promotions Office.
3. Speakers and External Vendors (DJ’s, performers etc.)
   1. Quotes/documentation from the vendor must be uploaded with your request. Do not submit contracts in funding requests, blank contracts will be sent out after funding is awarded. 
      1. Do not confirm dates or amounts with the vendor until approval. Students are not authorized to sign contracts on behalf of GVSU, only authorized signers are able to sign contracts. OSL Staff are authorized signers and should be assisting with contracts for RSO's. 
   2. RSOs must work with Student Life to process the contract and secure payment. 
   3. No speaker gift/honoraria can be included if a speaker is paid through a contract. Gifts cannot be purchased for GVSU students, staff, or faculty. 
   4. Inflatable contracts/quotes must include staffing by the company (not volunteers or representatives from the RSO) for the duration of the event, due to campus risk management procedures. 
      1. Per the RSO Handbook, Large Inflatables are not permitted. Exceptions can only be made through a consensus agreement secured from the Assistant Director of Student Organizations, the University Risk Manager, and the AVP Facilities Services of the relevant campus. 
   5. DJ’s must be from an external vendor. GVSU students are not eligible to receive payment for RSO events.
   6. GVSU faculty and staff are not eligible to receive payments for RSO events.
   7. We do not fund speaker or guest travel and will not book said travel for them. 
      1. Speakers may build travel costs into their contractual agreement, but they would not be paid until after their services occurred in a lump sum. 

These items are ineligible for funding:

1. Any items purchased or paid for PRIOR to the approval of the funding request (retroactive reimbursement).
2. Arts and craft items, office supplies, or decorations already available through the Office of Student Life. This includes paint supplies and items that could be made with the Creation Station Cricut. 
3. Clothing/accessories that will become personal property of an individual student. This includes clothing, accessories, or apparel items including costumes.
4. General RSO or event/promotional “giveaways” (custom magnets, pens, candy/food for tabling etc.)
5. Seed money for fundraising activities or sponsorship money for a RSO to support an event hosted by a campus department or external entity. 
   1. This includes funding for items a group is selling, i.e. baked goods for a bake sale.
6. Items that are to be given away or donated to anyone who is not a GVSU student including food. 
7. Speaker gifts/honoraria over $25 per person; recipient(s) must be external to GVSU (not for faculty / staff / students). All speaker gifts should be from the GVSU Bookstore and be GVSU branded. We do not purchase speaker gifts for speakers that are paid for services. 
8. Gift cards, prize money, trophies, awards, certificates, or other purchased giveaways
9. Promotions Office rush fee or Catering late fee.
10. Latex balloons due to the potential for allergies. 
11. Props or equipment that would only be used for a one-time event or production or that exceed storage capacity on-campus. 
12. Off-campus facility rentals or contracts for events.
13. Specific themed event supplies that would not be reused for future events by the organization. 
14. Bottled water for events. 

1. Be registered on LakerLink with the required 4 officers and an advisor.
2. Be in good standing (refer to RSO Handbook).
3. Not have a bias selection criteria for membership, this means any selection criteria beyond GPA requirement or degree program enrollment
   1. This would bar travel funding for organizations that have tryouts on talents/skills or an interview process for organization membership

1. Be part of the organization’s roster on LakerLink.
2. Have approval from the RSO President or Financial Officer as eligible to request funds.  Refer to the process below for specific details.
3. Have not already received individual travel funding through the Student Life Fund in the current academic year. Students will only be approved to receive travel funding once per academic year even if the individual maximum of funds was not awarded.
4. Organization name must be listed in the request for funding. 
5. Students must complete the Travel Passport achievement prior to requesting for funding

1. The RSO must be traveling domestically (international travel including Canada is prohibited).
2. Travel must have a minimum of $50 and maximum of $500 to be eligible.
3. A maximum of five different RSO members may receive funding on behalf of the organization.
4. Individuals must complete online travel forms prior to travel, including Travel Release Statement and Behavioral Contract. 
5. The Code of Student Conduct and the RSO Handbook apply to all participants during funded travel.

1. The RSO determines which member(s) are eligible to request funding.
   1. In order to be reviewed, the RSO President or Financial Officer is required to send email verification to the OSL Finance Assistant, [email protected], including the name of RSO and approved member(s) (up to five).
      1. If verification is not received, the review will be delayed and has the potential to be denied.
2. Each RSO member requesting funding is required to upload corresponding travel documentation (screenshots of registration costs, flight, etc.) when submitting their request.
3. Students MUST submit funding requests and receive approval from the Allocations Funding Board before incurring expenses.
   1. Travel that has already been completed is ineligible. 
   2. REIMBURSEMENTS ARE NOT AN OPTION.

1. Presentation to the Allocations Funding Board is not necessary unless contacted for questions by the Student Senate Chairperson of Finance.
2. Funding is awarded on an individual basis.  Upon approval, expenses can be paid for by utilizing the credit card in the Office of Student Life or submitting an invoice for payment.

It is the responsibility of the organization to cover and pay directly for expenses not eligible and/or not funded through the Student Life Fund. Once a request has been approved, individuals are no longer able to request additional funds for the approved travel.  For this reason, be sure to meticulously review that all costs are accounted for and accurate in your budget before submitting.  

1. Transportation
   1. Eligible items: Car rental (vehicles must be reserved through the Office of Student Life) and tickets for airfare, bus, or train (economy seating only), 1 baggage fee
   2. Individual transportation cannot be requested if RSO is also requesting group transportation for the same trip (i.e. you can receive funding for a vehicle rental and individual travel for the same trip).
   3. Ineligible items: gas, parking, tolls, any costs associated with upgrading or choosing a seat, WIFI, more than 1 baggage fee, any meals associated with travel, Ubers/Lyfts/Rideshares, taxis, or lodging.
2.  Conference Registration - early bird rate recommended
   1. Registration is ineligible if it includes the possibility of competition money earned (group or individual).
3. Food/meals – only if included in the cost of the standard conference registration (no “add on”). Meals provided through transportation (i.e. an in flight meal) at an additional cost are also prohibited.
4. Additional Ineligible Items
   1. Lodging
   2. Souvenirs and leisurely activities including museum and sporting event admission
   3. Gratuity or tips for any aspect of travel
   4. Individual membership dues to local/regional/national organizations.
   5. Annual group dues to local/regional/national organizations

1. Be registered on LakerLink with the required 4 officers and an advisor.
2. Be in good standing (refer to RSO Handbook).

1. All requests are recommended to be submitted a minimum of *4 weeks in advance before the date of travel unless otherwise coordinated with the Office of Student Life.  *Utilize the “Timeline for Funding Requests” to be aware when the Allocations Committee is not in session (e.g. due to semester breaks) as this also impacts the minimum date to submit a request.
2. Presentation to the Allocations Funding Board is not necessary unless contacted for questions by the Student Senate Chairperson of Finance.
3. RSOs must submit the Group Rental Vehicle funding request to receive confirmation of their vehicle and trip approval.

1. The travel request of the RSO must be related to the mission of the RSO and reasoning must be provided in the funding form for the travel.
2. We do not be offer delivery to GVSU. All vehicles must be picked up from the Grandville Enterprise or the Enterprise at the Grand Rapids Airport. 
3. The RSO must be traveling domestically (international travel including Canada is prohibited).
4. RSOs can only receive funding for rental vehicles once per academic year with a total cap of $1,000.
5. Vehicle funding requests for retreats, service trips, or immersion trips/tours are subject to additional review and advisor approval with written documentation from the advisor approving the trip. 
6. Any vehicle rental paid for PRIOR to the approval of the funding request (retroactive reimbursement) is ineligible.
7. The Code of Student Conduct and the RSO Handbook apply to all participants during funded travel.
8. Drivers must be approved prior to funding being approved. 
9. Organizations cannot add additional fees upon pick-up without written approval from the Assistant Director of Student Organizations, Bri Slager, i.e. roadside assistance

It is the responsibility of the individual and/or organization to cover and pay directly for expenses not eligible and/or not funded through the Student Life Fund. Once a request has been approved, organizations are no longer able to request additional funds for the approved travel.  For this reason, be sure to meticulously review that all costs are accounted for and accurate in your budget before submitting. 

1. Eligible items include
   1. Rental car
   2. Minivan
   3. 12 passenger van
   4. 15 passenger van 
2. Ineligible items include
   1. Gas
   2. Parking
   3. Tolls

1. Be registered on LakerLink with the required 4 officers and an advisor.
2. Be in good standing (refer to RSO Handbook).
3. Not have a bias selection criteria for membership (i.e. interview process or anything beyond GPA requirement).

1. All requests are recommended to be submitted a minimum of *4 weeks in advance before the date of travel unless otherwise coordinated with the Office of Student Life.  *Utilize the “Timeline for Funding Requests” to be aware when the Allocations Committee is not in session (e.g. due to semester breaks) as this also impacts the minimum date to submit a request.
2. Presentation to the Allocations Funding Board is not necessary unless contacted for questions by the Student Senate Chairperson of Finance.
3. RSOs are encouraged to submit funding requests and receive approval from the Allocations Funding Board before incurring expenses.
   1. Travel that has already been completed is ineligible. 
   2. If travel has not been completed, RSOs can incur expenses but are not guaranteed funding until reviewed by the Allocations Funding Board.

1. Organizational Entry Fee/Tournament Fee is to only be used for organizations with a group competition fee, meaning there is no per person fee/rate/option when registering.
2. Ineligible expenses
   1. Individual membership dues to local/regional/national organizations.
   2. Annual group dues to local/regional/national organizations
   3. RSO retreats or events hosted by the GVSU organization/chapter.
   4. Large groups attend academic or professional development conferences. Large groups are considered over 5 members. 
   5. Recreation activities (bowling, zoo trips, trampoline parks, museums, etc.)
3. Registration is ineligible if it includes the possibility of competition money earned (group or individual).
4. The Code of Student Conduct and the RSO Handbook apply to all participants during funded travel.