GVSU Career Center Event Management Internship

GVSU Career Center - Grand Rapids, Michigan

Description

The Career Center is seeking a dynamic and detail focused event management intern for the 2023-2024 academic year.  The intern will work alongside the Employer Relations Coordinator and Employer Development Manager to support the campus engagement and recruitment opportunities for employer partners. 

Event Management:

• Assist in the overall creation, implementation & evaluation of Career Center marquee events including Fall & Winter Career & Internship Fairs, Employer Showcase, Practice Interviews, Resume Reviews, Career Community events, Internship Awards program and more.  Events intern will have the opportunity to run one-two events each semester independently with oversight of supervisor.
• Coordinate and assist on the day of events including set-up/tear-down, registration, logistics, catering, volunteer management, onsite support & problem solving. 
• Utilize Handshake platform as event management tool for event creation, registration, communication, payment, and confirmations. 
• Collaborate with campus partners (academic departments, faculty, staff, student organizations, Event Services, Conference & Event Planning etc.) for event implementation and logistics. 
• Work with external vendors for event logistics, set up, catering, and space requests. 
• Maintain accurate and detailed information regarding event registration, RSVPs, waitlists, payment/invoices, deposits etc. 
• Assist in post event research such as follow-ups, surveys, questionnaires, and focus groups.

Communication

• Create timeline for all event communications including event invitation, sponsorships, event registration dates, initial confirmation details, final confirmation details, parking and loading details, post-event evaluations, thank you and follow up.
• Assist in developing written communications for internal and external partners regarding event invitations, details, deadlines and logistics. 
• Assist in responding to general inquiries about events including phone calls, emails and video calls. 

Event Marketing & Promotion

• Work in coordination with Career Center Marketing Committee for event promotion and materials. 
• Assist in development and creation of internal website for large events to effectively communicate important event information to employer partners. 
• Assist in creation of promotional materials and planning social postings.

Qualifications

Required Skills & Experience

• Strong oral and written communication skills.
• Able to meet deadlines and manage multiple projects.
• High attention to detail.
• Ability to think creatively and willingness to try new ideas.
• Ability to work independently and report to supervisor on a regular basis regarding work progression. 
• Must have positive, cooperative attitude and respond to constructive feedback in a mature fashion.
• Must possess a high level of integrity and confidentiality.

Details

Type of Position: Part-Time / Internship Position
Segment of Industry: Meeting & Event Management
Salary: $12.00 / Hour
Hours: 10-15

Company Information

GVSU Career Center
401 W. Fulton
101B DeVos
Grand Rapids, Michigan 49504
616-331-6708
Contact: Kristie Scanlon

How To Apply

Interested individuals should apply through Handshake with a resume and cover letter.  For more information, contact Kristie Scanlon at [email protected]

Application Deadline: Until Filled

Additional Information

• Paid internship
• 10-15 hours a week, flexible depending on schedule
• Work will primarily be done at the downtown Pew Campus with some flexibility for remote work.

Attached Document

No attachment uploaded

Posted: 3/15/23