Part-Time Assistant Venue Coordinator

CityFlatsHotel - Grand Rapids , Michigan


Office Coordination:

Become knowledgeable of A/V services. Regularly execute and troubleshoot if needed.

Maintain a clean and organized work environment in the office, event spaces, and kitchen/storage spaces

Keep up to date on TIPs & ServSafe Certifications

Staff Coordination:

Manage Event Staff on day of events

Motivate staff accordingly

Address current topics from working day to day during events with them

Attend and add value to all Banquet Staff Meetings

Maintain a positive work environment for banquet staff and encourage positive employee morale

Event Coordination:

Attend Final Walk Thru meetings as assigned

Execute all events assigned on event days

Food & Beverage Services – communicate effectively with kitchen staff, Banquet Manager, and Banquet Captains

Communicate effectively with all clients & vendors involved

Rehearsals – coordinate with officiant (may need to assist with directing)

Complete all event paperwork: Day of paperwork, staff assignments, requisition sheets for bar, etc.

Act as Closing Manager as needed

Event Preparation:

Set food and beverage stations with accuracy and efficiency when needed

Ensure all linens are steamed prior to events

Ensure layout is accurate

Prepare signage for events

Communicate with vendors on arrival/set-up and tear down logistics


- Detail oriented 

- Experience with staff management preferred

- Experience with food and beverage preferred

- Experience with event management/coordination preferred


Type of Position: Part-Time / Internship Position
Segment of Industry: Meeting & Event Management
Salary: $16.00 / Hour
Hours: 20+

Company Information

83 Monroe Center NW
Grand Rapids , Michigan 49503
Contact: Hannah Schaffer

How To Apply

Please send your resume to [email protected] 

Application Deadline: Until filled

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Posted: 3/21/23