Search Committee Essentials

Participating in a search committee is an important role in growing GVSU's talent as you play a role in recruiting, evaluating, and recommending the most qualified candidates for employment. The following information provides a guide around key topics within the search process, including best practices and available resources.

Recruitment Process Flowcharts

Position Preparation

Position Preparation is the first stage of the recruitment process, starting with defining the position to posting the job.

Search Process Options

Best Practices

  • A regular search should be conducted whenever possible.
  • A waived search should only be considered when it is in the best interest of the University and fits the approved criteria used to justify the waiver.
  • The search waiver and/or internal and expedited search request is now completed during the ‘create job requisition’ process.

Roles & Responsibilities

Best Practices

  • When forming your search committee, engage 3-5 participants who will work closely with this position or have a vested interest.
  • The interview panel may consist of additional individuals from the department that aren’t on the search committee.

Applicant Management

Applicant Management is the second stage of the recruitment process, starting with receiving applications to moving the candidate to offer.

Review Applicants

Best Practices

  • Be consistent with the screen process to ensure all candidates are evaluated similarly; errors may occur when the materials are skimmed.
  • Your HR Business Partner may assist the search chair and inclusion advocate by narrowing the candidate pool if it’s too large.


Best Practices

  • Establish success criteria for each interview question; ensure connection back to the job description’s required knowledge, skills and abilities.
  • Schedule interviews in a close timeline without weeks in-between each interview.
  • Be an active listener; pay attention to what the candidate is saying, and keep the interview focused on them.

Candidate Experience

Best Practices

  • Be clear and consistent in communication with the candidates.
  • Conduct an effective campus visit and ensure that every candidate’s experience is consistent.
  • Provide and ask for feedback along the way.

Reference Checks

Best Practices

The candidate will be asked to provide their references during the Reference Check stage in Workday.

Best practices is in a document


Offer Stage

Offer Stage is the third and final stage of the recruitment process, starting with offer approval to the candidate accepting the offer.

Verbal Offer

Best Practices

  • Be professional and enthusiastic!
  • Provide important details to the candidate on their next steps, specifically within the Workday system.

Page last modified June 13, 2024