Workday Student Security
Workday Student security roles control what community members can see and do in Workday. The role you're assigned determines which academic and student related data, reports, and tasks you have access to within Workday.
Listed below are some of the most common Workday Student security roles and the associated Workday security related to data.
Some individuals may have access to additional data based upon their job duties. If you are unable to complete a job task due to inability to access data, a report, or a task in Workday, please submit a support request detailing the job task you are unable to complete and what is needed.
To learn more about Workday Security in general, please see the Security Help Article.
Academic Admin have security access to view:
- Student academic information (including registrations, grades, test results, programs of study, academic progress, and academic planning)
- G-number and GVSU email
- Student Business Process history (activities that are completed within Workday)
- Course sections
If also a Dean or Unit Head:
- Housing assignments
- Residency status
- Athletic team
- Student cohorts
- Refresh academic progress
- Grading and grade changes
Advisors have security access to view:
- Student academic information (including registrations, grades, test results, programs of study, academic progress, and academic planning)
- G-number and GVSU email
- Home contact information
- Personal information (including date of birth, name pronunciation, pronoun, photo, and both legal/preferred names)
- Student Business Process history (activities that are completed within Workday)
- Housing assignments
- Residency status
- Athletic team
- Holds that impact registration
- Notes that impact academic requirements
- Student cohorts
- Course sections
Faculty have security access to view:
- Student academic information (including registrations, grades, test results, programs of study, academic progress, and academic planning)
- G-number and GVSU email
- Student Business Process history (activities that are completed within Workday)
If also a teaching faculty member:
- Home contact information
- Personal information (including date of birth, name pronunciation, pronoun, photo, and both legal/preferred names)
- Ad hoc communications to roster
- Grading
- Registration eligibility overrides
If also a Faculty Mentor or SSN Faculty Partner, see the Advisors role.
Student Support Staff have security access to view:
- Student academic information (including registrations, grades, test results, programs of study, academic progress, and academic planning)
- G-number and GVSU email
- Student Business Process history (activities that are completed within Workday)
- Holds that impact registration