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Improvements to Workday functionality
Student-related activities will launch Workday in 2026 / 2027
See a list of changes anticipated with Workday Student
New to Workday? Start Here:
Workday is a state-of-the-art cloud-based system with two main solutions:
- The Enterprise Resource Planning (ERP) side manages Financials, HR and Payroll activities and data. View the Workday Overview.
- The Student Information System (SIS) side manages activities like course registration, advising, financial aid, and student payments. Learn more about Workday Student.
Workday uses GVSU’s single sign-on (SSO) login. Contact IT Services desk at [email protected] or (616) 331-2101 if you need assistance with SSO.
- On your computer, go to my.gvsu.edu and select Workday.
- For the mobile app:
- The mobile app is convenient for simple processes. For more advanced processes, use the desktop version of Workday.
Students, faculty, and staff will begin to use Workday as early as the end of 2026 for financial aid activities. Students will still register for Summer 2027 classes in Banner, but then switch over to use Workday Student to register for Fall 2027 and Winter 2028 classes when the registration period opens in March 2027. By the 2027 Fall semester, all activities to be completed in Workday. Learn more about the timeline.
Read the monthly Workday newsletter, learn more about opportunities for involvement, or connect with a member of the Workday Student Liaisons or Leader Network.
Monthly Highlights: January 2026
As we mark two years with Workday HR, Payroll, and Finance, we want to thank our faculty and staff for learning and growing with us. Your feedback has helped us gain valuable insights, and we remain committed to continuous improvement.
In 2026, we’re focusing on making Workday even better for everyone. The Workday Governance Group is making a request for all Appointing Officers to gather feedback on Workday issues, challenges and ideas for improvement. If you have suggestions or concerns, please share them with your direct supervisor or unit head so they can be passed along to your Appointing Officer.
All submissions will be reviewed and prioritized by the Workday Governance Group, with a summary of key themes and planned updates shared with campus this spring.
Finance Reference Guide Now Available!
The Finance Reference Guide is now available for faculty and staff. This one-stop resource brings together essential information on finance concepts and transactions, with links to relevant policies, procedures, trainings, articles, and videos. Topics and features include:
- Introduction & Basics of Accounting at GVSU
- Workday Concepts
- Travel & Expense
- Spend Authorizations
- Payroll Costing Allocations
- And more!
Along with the Guide, we recommend subscribing to Finance Updates to receive timely notifications about changes and information.
Workday Student Enters Final Design Stage
The design phase for Workday Student will conclude in March. During this phase, GVSU teams worked closely with our implementation partner, Alchemy, to define how student processes (like registration, advising, curriculum, and records) will function in the new system.
After the design work is complete, the Workday Student Project Team will begin extensive testing throughout the spring and summer. GVSU will start its first activities in Workday Student in late 2026, with larger transitions and activities taking place throughout 2027.
Workday Student Survey Summary
Thank you again to everyone who shared feedback through the Workday Student Survey. Your input continues to shape our priorities as we move forward with Workday Student. We compiled key themes into a summary report that outlines what we heard as well as our next steps. To learn more, view the survey summary report.
For questions on the survey summary, contact wdstudentproject@gvsu.
Learn to Speak Workday: Change Management Workstream
The Change Management Workstream supports the people side of our Workday transition. This team helps the GVSU community understand what's changing, get prepared, and feel confident using Workday. They lead communications, engagement, and training, so faculty, staff, and students stay informed and supported every step of the way.
Learn more about the Change Management team’s work by visiting the Community Messages, Communications Advisory Group, and Workday Student Training pages.
Need Assistance? Workday Support Resources
A variety of Workday support resources are available to the GV community. You can access these resources through the Workday Support webpage.
Here you’ll find quick access to Workday Help articles, support contacts across the university, links to submit tickets and more.
Any other Workday questions can be emailed to [email protected].