Support
Optimization
Timeline
Changes
Find Finance and HR resources or submit a support request
Improvements to Workday functionality
Student-related activities will launch Workday in 2026 / 2027
See a list of changes anticipated with Workday Student
Workday @ GVSU Town Hall
Faculty and staff heard from Finance, HR, and Student Employment about upcoming optimization efforts, learned more about the Workday Student implementation, and connected directly with GVSU’s Workday leaders.
New to Workday? Start Here:
Workday is a state-of-the-art cloud-based system with two main solutions:
- The Enterprise Resource Planning (ERP) side manages Financials, HR and Payroll activities and data. View the Workday Overview.
- The Student Information System (SIS) side manages activities like course registration, advising, financial aid, and student payments. Learn more about Workday Student.
Workday uses GVSU’s single sign-on (SSO) login. Contact IT Services desk at [email protected] or (616) 331-2101 if you need assistance with SSO.
- On your computer, go to my.gvsu.edu and select Workday.
- For the mobile app:
- The mobile app is convenient for simple processes. For more advanced processes, use the desktop version of Workday.
Students, faculty, and staff will begin to use Workday as early as the end of 2026 for financial aid activities. Students will still register for Summer 2027 classes in Banner, but then switch over to use Workday Student to register for Fall 2027 and Winter 2028 classes when the registration period opens in March 2027. By the 2027 Fall semester, all activities to be completed in Workday. Learn more about the timeline.
Read the monthly Workday newsletter, learn more about opportunities for involvement, or connect with a member of the Workday Student Liaisons or Leader Network.
Monthly Highlights: April 2026
Following a Help Article while completing a task in Workday? Here’s a simple trick to make it easier:
Keep the Help Article open in one tab and use a second tab to complete the process. This lets you switch back and forth without losing your place!
How to do it:
- Right-click your current Workday tab
- Select “Duplicate” or “Duplicate Tab” (depending on your browser)
- This tip works on both Mac and PC.
Now Premiering: Workday Student Video
Want a quick overview of what’s coming with Workday Student? Take a few minutes to watch this short introduction video to learn about:
- The vision for Workday Student at GVSU
- Key system functionality
- What you can expect as we move forward
This is a great starting point to get familiar with the system and a helpful video to share with colleagues.
Workday @ GVSU Town Hall Recap
Thank you to everyone who attended the March 23 Workday Town Hall. We appreciate your engagement and thoughtful questions.
Couldn’t make it? View the PowerPoint presentation or watch the full session recording.
We appreciate your involvement — stay tuned for more ways to learn, ask questions, and prepare.
Workday Feedback Update
In January 2026, the Workday Governance Group invited Appointing Officers to submit requests for improvements or fixes in Workday. More than 50 submissions were received and reviewed, with each categorized and responded to.
The Workday Governance Group has added about 25% of submitted items to the optimization list. The remaining items highlight opportunities to expand training, better share existing Workday capabilities, and explore potential enhancements with Workday as GVSU continues adapting to new ways of working.
A full summary of submissions and responses is available in the Workday Optimization Intake report. Additional items are expected to be added to the optimization page in the upcoming weeks.
Speak Workday: Friends and Family & Third-Party Proxy
“Friends and Family” and “Third-Party Proxy” refer to individuals a student authorizes to access specific parts of their student record. At GVSU this is currently known as Guardian/Family Access in Banner
What it does:
- Allows designated individuals to view specific student information
- Permissions are set and controlled by the student
- Access can vary based on what the student chooses to share
Need Assistance? Workday Support Resources
A variety of Workday support resources are available to the GV community. You can access these resources through the Workday Support webpage.
Here you’ll find quick access to Workday Help articles, support contacts across the university, links to submit tickets and more.
Any other Workday questions can be emailed to [email protected].