What's Changing with Workday Student?
See what’s changing and how it affects you.
The “What’s Changing with Workday Student” page is now a searchable table so you can quickly find updates relevant to your role. Use the search bar to look up keywords like registration, advising, billing, or financial aid and instantly see what’s changing.
The table now includes:
- A keyword search to filter changes
- Side-by-side comparisons of how it works now vs. how it will work in Workday
- A Category column so you can tell in general what a change is related to
What's next?
As more changes are identified, they will be added to this page. As the list gets longer, we'll carve out changes for students and list those on a separate page.
| What's Changing | Category | How is It Now | How It Will Be In Workday (2026/2027 & Beyond) |
|---|---|---|---|
| Degree Requirements Review | Advising | Faculty, staff, and students use DegreeWorks/MyPath to review progress on degree requirements. MyPath displays separate blocks for General Education Requirements, University Requirements (including SWS), majors, minors, and other program requirements. |
Workday’s Academic Progress Report (APR) will be used to review progress on degree requirements. The APR will include one shared block for General Education and University Requirements (including SWS) and separate blocks for majors, minors, and other programs. |
| Advisor Workload | Advising | Advisors use MyPath to advise students, and the tools and processes are well known and established. |
With the move from MyPath to the Workday Academic Progress Report (APR), there will be an impact to advisor workload. For instance, the APR does not dynamically update as students register for additional courses, meaning that advisors will need to identify needed substitutions/changes and request them. |
| Academic Planning | Advising | Academic planning is not heavily utilized in myPath. |
Workday academic planning allows students and advisors to build plans for future semesters. Whether the student or advisor creates the plan, both the student and advisor will be able to view the plan. Students will be able to register directly from those plans. Data from academic plans also helps inform course planning for upcoming semesters. |
| Financial Aid Award Calculations and Adjustments | Financial Aid, Student Accounts, Payments | Financial aid staff manually review reports and adjust aid to ensure compliance related to overall cost of attendance which can sometimes take several days to update. |
Workday will automatically adjust a student's cost of attendance based on the Attendance Plan and their actual costs. Award items will also auto update based on enrollment, program, residency, etc. Students will see the updates real-time rather than waiting days and possibly reaching out with questions. |
| Student Billing statement | Financial Aid, Student Accounts, Payments | Student billing statement is generated in Transact once a month and is a snapshot in time. |
Student billing statement is located in Workday and can be printed on demand by students. Additional tuition consolidation will help reduce confusion when these charges may be present for a student. |
| Communications | General | Many communications with students are manual or sent using a 3rd party software (EMMA or Argos, for example). |
Some communications will be automated including messages related to financial aid, payment reminders, and academic standing. These emails will include links to complete tasks in Workday. The email history is also stored within the student's Workday record. Third party communications systems may continue to be used as needed. |
| Cohort Management (Student Attributes) | General | Student attributes are entered in a centralized format by the Records Office or are maintained in isolated lists that are not directly integrated with Banner. |
Student attributes are managed within Workday with cohorts. Academic Affairs and Student Affairs staff will have the direct ability to create cohorts and assign students to them. |
| Forms and Requests | General | Faculty and staff complete online forms to make certain requests. |
Some requests will be built directly into Workday including grade changes, requests to take a course with no letter grade, Satisfactory Academic Progress (SAP) appeals, in-state/out-of-state residency. |
| Reports | General | Faculty and staff receive some automated reports and request ad hoc reports from various departments. |
Reports will be built into Workday screens and dashboards for greater visibility to real-time data. |
| Instructional Formats | Grading and Instruction | Instructional formats are able to be custom created, and three custom ones were created in 2024/2025. Instructional formats are referred to as Schedule Types in Banner. |
Instructional formats are not configurable, and some of our custom ones will no longer be available. This mapping document shows our current instructional formats in Banner and what they will be in Workday. Instructional formats are referred to as Instructional Methods in Workday. |
| Never Attended Record-Keeping | Grading and Instruction | Students who never attended a class receive an "F" grade with the first day of classes recorded as the late date attended. |
"Never Attended" grade option adds clarity for students who never attended class. Learn more here. |
| Course Sections | Records and Registration | Course section details are spread throughout multiple screens in Banner. Course section cancel notifications go only to students. |
Course section information is available in one place in Workday. Course section cancel notifications will go to students and advising centers. |
| Registration Overrides | Records and Registration | Registration overrides require specific codes. |
Registration override options include all registration restrictions, and there will be no need to memorize multiple override types. |
| Transfer Credits | Records and Registration | General transfer work is displayed as SUB 100.0 (ie. MTH 100.0) |
General transfer work will be displayed as SUB TCR (MTH TCR) to help differentiate the work as transfer. |
| Student Demographics Self-Service | Records and Registration | Student data, such as citizenship, date of birth, and contact info is currently updated through the Records Office. |
Students will have the ability to use self-service in Workday to request updates to their information, including the ability to attach documentation. |
| Residency Process | Records and Registration | Students submit their documents via email or in person. |
Students will complete the entire process in Workday including uploading their supporting documents. |
| Course Registration | Records and Registration | Students register in Banner for the upcoming summer, fall, and winter semesters each year in March. |
Students will register for:
Future registrations will continue in Workday. |
| Student Stop-outs | Records and Registration | Students who stop attending (stop-outs) have a re-entry hold placed on their account. The student emails a form or calls the Records Office to update information and have the hold removed. |
Students who stop attending will have their Workday record discontinued. They would need to complete a re-entry application in Slate in order to return. |
| Student Photos | Records and Registration | Student photos are available on a limited basis to faculty and staff. |
Student photos (from ID badges) will be visible to faculty and staff in student profiles, class rosters, and selected reports. There is also a feature to hear the name pronunciation. Student photos are not visible to other students. |
Not everything is changing with Workday Student. Visit the “What’s Not Changing” page to view systems and processes that will continue as they are today.