Will my information be kept private?
What must University employees share with others?
- Only those University employees who are licensed professional counselors, (e.g. mental health counselors, psychologists) and working for the University in that capacity, are able to maintain your complete confidentiality and are not required to convey information regarding your situation without your consent.
- Many employees are designated by the University as Mandatory Reporters. When a Mandatory Reporter (as defined by University Policy) is notified of sexual misconduct, including sexual assault, stalking, intimate partner violence (dating/domestic violence), sexual exploitation, sexual harassment, or gender-based harassment, they must immediately report the information to the Office for Title IX. Following the filing of the report with the Office for Title IX, the Mandatory Reporter will keep all information they receive private.
- All individuals deemed by the University to be Clery Act Campus Security Authorities (including the Title IX Coordinator, Student Ombuds and Victim's Advocate) must submit all received reported details of criminal incidents to the Department of Public Safety, but may refrain from sharing personally identifying information if requested to do so.
What is a Mandatory Reporter?
Mandatory Reporters at GVSU are:
- Members of the Board of Trustees, as required by state law;
- Executive Officers and Appointing Officers;
- Deans, directors, department heads/chairs (including those serving in assistant or associate roles);
- GVSU faculty or staff providing oversight to, or traveling with, students on GVSU-related travel, including GVSU-sponsored study abroad, research, fieldwork, clinicals or internship programs;
- Faculty and staff, who serve as advisors to or coaches of GVSU-recognized student groups;
- Any individual, whether an employee or not, who serves as a coach of a club sports team;
- All employees, including student-employees (while working), working in the Division of Student Affairs (including Resident Assistants at all times), Division of Inclusion and Equity, Enrollment Development Division, Department of Public Safety, and Athletics, except those who serve in non-supervisory clerical capacities;
- Campus Security Authorities designated by GVSU under the Clery Act not otherwise specified;
- Individuals serving in any of the positions described above on an acting or interim basis.
You should discuss your desires regarding the sharing of information with any University employee with whom you speak, to ensure you understand what their reporting obligation is and what information they may be required to share.
What is a Campus Security Authority (CSA)?
- Campus Security Authorities are University employees who have significant responsibility for student or campus activities.
- Campus Security Authorities may refrain from sharing personally identifying information if requested to do so.
- They are still obligated to provide non-identifying information regarding the nature, date, time, and general location of the incident for compiling aggregate annual crime statistics and assessing the need to alert the University community of potential dangers.
- You should discuss your desires regarding the sharing of information with any University employee with whom you speak, to ensure you understand what their reporting obligation is and what information they may be required to share.