Pay Periods and Pay Dates

Please Note: Before a student may start working on campus, Student Employment must have their Federal I-9 form and tax forms on file in our office.

Giving a Raise: The increase will go into effect the following pay period (not the one you are currently in).

You must begin a student hire at the beginning of a pay period and end them at the end of a pay period.


The pay period chart below will help you identify the start date, end date, and pay date for each pay period.  

Download the Summer 2018 - Winter 2019  Pay Period & Pay Dates Calendar

Please remember that you must report a separate hire for summer and fall/winter.  If a student will be working before 08/26/2018, you will also need to report a summer hire in addition to the fall/winter hire.  For example, if a student will begin working on 8/20/18 and will work the entire academic year, report two hires:  one summer hire for 08/12/2018 - 08/25/2018 and one academic year hire for 08/26/2018 - 05/04/2019.

When hiring a student for an entire term, please find the start and end dates below:

  • For Spring/Summer 2018 Semester:  5/6/2018 - 8/25/2018
  • For the Full Academic Year 2018-2019:  8/26/2018 - 5/4/2019
  • For the Fall Only 2018 semester:  8/26/2018 - 12/29/2018
  • For the Winter Only 2019 semester:  12/30/2018 - 5/4/2019


Page last modified July 17, 2018