Family Educational Rights & Privacy Act (FERPA) requires that the university establish a policy and adopt and enforce procedures to protect the confidentiality, accuracy, and privacy of the information it collects on its students. The information collected on students may only be viewed by those individuals who have a legitimate “business” need to use the data as determined by the university’s FERPA officer. The responsible officer at Grand Valley is the Registrar.

Who on campus can access student records? At Grand Valley, access to student educational records without prior consent of the student is limited to those faculty, administrators, and staff who individually or collectively, are acting in the student's educational interest, within the limitations of their need to know.

What are education records? Handwriting, print, computer, videotape, audiotape, film, microfilm, microfiche or email – of an institution that contain information directly related to the student and are maintained by an agency or institution or party acting on its behalf.

FERPA Directory Information allows the release of certain information without the prior written consent of the student.  GVSU FERPA directory information includes name, local phone number and email address, dates of attendance, enrollment status, degrees and certificates and date earned, and major(s).  Full directory information is restricted to the National Student Clearinghouses DegreeVerify and EnrollmentVerify Services and other uses by the university and its contractors for carrying out the university’s mission. Otherwise only name, local phone number, and email address will be included. 

Students have the option to prohibit the release of your directory information under FERPA. To exercise this option, please complete the Directory Information Release/Withhold Form. It can be submitted in person at the Registrar's Office in Allendale (150 Student Services) or the Grand Rapids Pew Campus (115C DeVos Center), or by fax to (616) 331-2000.

Professional and business organizations who wish to verify a student's enrollment or degree information should contact the National Student Clearinghouse.  Requests may be made online, by phone, fax, email or mail:

Online: www.studentclearinghouse.org

Phone: (703) 742-4200

Fax: (703) 742-4239

Email: service@studentclearinghouse.org

Mail: National Student Clearinghouse, 2300 Dulles Station Blvd., Ste 300, Herndon, VA 20171

Page last modified July 13, 2017