Thank you for your interest in doing business with Grand Valley State University! We are proud to have an economic impact of over $3 billion in the state of Michigan and strive to support our faculty, staff, students and community through our work every day. GVSU Procurement Services welcomes all eligible suppliers who are interested in doing business with Grand Valley State University.

It is GVSU policy to bid any good or service that costs $50,000 or more. Procurement Services and Facilities Planning are the only departments authorized to conduct a competitive bid process. Decisions to award purchase orders are based on many factors and often vary by purchase. Evaluation criteria will be included in RFP documents whenever possible to assist suppliers in forming comprehensive and competitive proposals. Competitive bidding allows GVSU to properly survey the marketplace and purchase goods and services at fair and reasonable prices and also ensures that GVSU complies with federal, state and university requirements. GVSU may also conduct a competitive bid process for transactions of $50,000 or less when appropriate. 

All bid opportunities can be accessed on our public bid site.

Construction suppliers interested in working with our Facilities Planning department on upcoming projects can submit a prequalification form on their website.

Suppliers identified by GVSU departments as needing to be onboarded will be asked to supply a completed IRS W-9 form via email or asked to complete the self-registration process in Workday Strategic Sourcing. If self-registering, please make sure to have the following information available before starting your registration:

1. Completed IRS W-9 Form
2. Banking Information and bank document attachment (if you will be signing up for direct deposit)
3. Diversity Classification (if applicable)
4. Contact Information

Please note, emails regarding the self-registration process will be automatically sent from [email protected]. If you have any questions about the supplier onboarding process, please reach out to [email protected].

Grand Valley State University is a tax exempt institution in Michigan and many other states. A copy of our Michigan Sales Tax Exempt Certificate can be found on our Forms website. Please email [email protected] if another state's certificate is needed.

Purchase orders are automatically generated from our Workday system and will come via email from [email protected]. You may also receive a copy from [email protected] or from another GVSU employee. Please note, all valid purchase orders will come from an email address ending in "@gvsu.edu" or from [email protected]. If you have any questions about the authenticity of the purchase order your company received via email, please don't hesitate to reach out to [email protected] and we will be able to confirm its validity. 

We have seen an increase in fraudulent orders claiming to be originating from GVSU. If you believe you have received a fraudulent email, please file a complaint with the FBI.

Please use the contact information on the purchase order for any questions about the order itself. 

All invoices are processed and paid through the GVSU Accounts Payable office. Invoices must be emailed to [email protected] in order to be processed for payment.

Please follow the guidelines below to ensure your invoices are paid efficiently:

• Invoice must be emailed to [email protected]
• Invoice must be attached as a PDF
  • Any other file type will not be ingested correctly and may delay payment processing
• Email one invoice at a time
  • Do not attach mutiple invoices to the same email, please send a separate email for each invoice
• Make sure no other email addresses are in the “To” or “CC” lines of the email
• Make sure the purchase order number is clearly noted on the invoice
  • Do not send the purchase order number in the body of your email, it must be on the invoice
• No digital signatures on your email
• Invoices must be less than 30 pages long

The [email protected] email inbox is solely used for ingesting invoices to our payment system. If you have any questions or inquiries about your invoices, please email [email protected].

Payment Terms

As of January 1, 2024 GVSU has moved to a flat payment term with all of our suppliers to Net 30 days. If different terms have already been negotiated with your company, please submit a copy of that agreement to Procurement at [email protected] or via mail: 

Grand Valley State University
2015 JHZ
1 Campus Drive
Allendale, MI 49401

Payment Methods

GVSU's default payment method is check. If you would like to sign up for EFT, you can do so through the Workday Strategic Sourcing supplier portal or by emailing [email protected].

GVSU departments are encouraged to pay for small dollar purchases under $5,000 using a GVSU issued credit card. If that is an option with your company, please ensure that is clearly communicated on your invoices.

Requests for Public Record

The Michigan Freedom of Information Act (FOIA) provides all persons except those incarcerated in correctional facilities with access to public records.

Requests to inspect or receive public records must be in writing and must describe the requested records with sufficient detail to properly identify them. A prompt written response will either grant request or explain why, in part or whole, the request cannot be granted. A fee may be charged for processing request.

All written requests for public records will be handled in accordance with Michigan FOIA regulations.

Request for Pubic Record Form