Welcome to the Controller's Office!
The Controller's department oversees the operation of the Accounting, Accounts Payable, Grants Accounting, and Student Accounts areas.

Controller's Office
2015 James H. Zumberge Hall
(616) 331-2233

Beginning in December, the following closing period timeframes for the monthly closes will be established. If transactions are approved after these dates, the transaction will post to the current month. Closing timelines for Fiscal Year End (June 30) will be established separately.

• Spend will close the 1^st of each month for transactions dated the previous month for these activities:
  • Requisitions/Purchase Orders
  • Procurement Card transactions
  • Internal Service Delivery charges
  • Supplier Invoices
  • Expense Reports
  • Spend Authorization/Cash Advances

• Payroll will close the 10th of each month (or the following Monday at 5pm if that date falls on a weekend). Although standard payroll will post based on the established pay dates, payroll will remain open to allow for payroll accounting adjustments and corrections relating to the previous month.
  • To ensure a transaction dated for the previous month will post to the previous month, it is recommended that these are requested by the 5^th to ensure they can be completed by this date.
  • In addition, it is each department's responsibility to ensure all new employees have costing allocations attached to the position, where appropriate. For more information on costing allocations, please visit the info page and job aids located here: Payroll Costing Allocations - Workday @ GVSU - Grand Valley State University. Costing allocations, where appropriate, should be completed as part of the onboarding and before the first payroll. This will ultimately ensure payroll is posted to appropriate worktags and to the correct period.

• All remaining tasks will close the 15^th of each month (or the following Monday at 5pm if that date falls on a weekend). To ensure a transaction dated for the previous month will post to the previous month, it is recommended that these are initiated a week prior to ensure all the required approvals have been obtained by the 15^th. The most applicable of these remaining tasks include:
  • Accounting Adjustments on Expense Reports or Supplier Invoices
  • Transfer Requests/Manual corrections via Journal Entry
  • Customer/Grant billing transactions
  • Banking transactions
  • Integrations
  • Budget amendments (non-position budget amendments). Please note: position budget amendments created by the Budget Office are driven by the calendar month-end).

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