What's Changing with Workday Student?
See what’s changing and how it affects you.
The “What’s Changing with Workday Student” page is now a searchable table so you can quickly find updates relevant to your role. Use the search bar to look up keywords like registration, advising, billing, or financial aid and instantly see what’s changing.
The table now includes:
- A keyword search to filter changes
- Side-by-side comparisons of how it works now vs. how it will work in Workday
- A Category column so you can tell in general what a change is related to
What's next?
As more changes are identified, they will be added to this page. As the list gets longer, we'll carve out changes for students and list those on a separate page.
| What's Changing | Category | How is It Now | How It Will Be In Workday (2026/2027 & Beyond) |
|---|---|---|---|
| Degree Requirements | Advising | Faculty, staff, and students use DegreeWorks/MyPath to review progress on degree requirements. MyPath displays separate blocks for General Education Requirements, University Requirements (including SWS), majors, minors, and other program requirements. | Workday’s Academic Progress Report (APR)* will be used to review progress on degree requirements. The APR will include one shared block for General Education and University Requirements (including SWS) and separate blocks for majors, minors, and other programs to create a more streamlined view. |
| Course Sections | Records | Course section details are spread throughout multiple screens in Banner. Course section cancel notifications go only to students. | Course section information is available in one place in Workday. Course section cancel notifications will go to students and advising centers. |
| Student Photos | Records and Registration | Student photos are available on a limited basis to faculty and staff. | Student photos (from ID badges) will be visible to faculty and staff in student profiles, class rosters, and selected reports. There is also a feature to hear the name pronunciation. Student photos are not visible to other students. |
| Academic Planning | Advising | Academic planning is not heavily utilized in myPath. | Workday academic planning allows students and advisors to build plans for future semesters and will allow students to register from those plans. Data from academic plans also helps inform course planning for upcoming semesters. |
| External Transcripts | Records and Registration | External transcripts are not visible in Banner. They are housed in OnBase and Slate. Official, unofficial, and advising transcripts. Records only has access to unofficial transcripts. | New external transcripts will be viewable in Workday on the student profile. All external transcripts will continue to be housed in OnBase and Slate. |
| Registration Overrides | Records and Registration | Registration overrides require specific codes. | Registration override options include all registration restrictions, and there will be no need to memorize multiple override types. |
| Financial Aid Award Calculations and Adjustments | Financial Aid, Student Accounts, Payments | Financial aid staff manually review reports and adjust aid to ensure compliance related to overall cost of attendance which can sometimes take several days to update. | Workday will automatically adjust a student's cost of attendance based on the Attendance Plan and their actual costs. Award items will also auto update based on enrollment, program, residency, etc. Students will see the updates real-time rather than waiting days and possibly reaching out with questions. |
| Forms and Requests | General | Faculty and staff complete online forms to make certain requests. | Some requests will be built directly into Workday. For instance, students will be able to request to take a course with no letter grade directly in Workday instead of the credit/no credit online form. |
| Never Attended Record-Keeping | Grading and Instruction | Students who never attended a class receive an "F" grade with the first day of classes recorded as the late date attended. | "Never Attended" grade option adds clarity for students who never attended class. |
| Reports | General | Faculty and staff receive some automated reports and request ad hoc reports from various departments. | Reports will be built into Workday screens and dashboards for greater visibility to real-time data. |
| Cohort Management (Student Attributes) | General | Student attributes are entered in a centralized format by the Records Office or are maintained in isolated lists that are not directly integrated with Banner. | Student attributes are managed within Workday with cohorts. Academic Affairs and Student Affairs staff will have the direct ability to create cohorts and assign students to them. |
| Transfer Credits | Records and Registration | General transfer work is displayed as SUB 100.0 (ie. MTH 100.0) | General transfer work will be displayed as SUB TCR (MTH TCR) to help differentiate the work as transfer. |
| Student Demographics Self-Service | Records and Registration | Student data, such as citizenship, date of birth, and contact info is currently updated through the Records Office. | Students will have the ability to use self-service in Workday to request updates to their information, including the ability to attach documentation. |
| Student Billing statement | Financial Aid, Student Accounts, Payments | Student billing statement is generated in Transact once a month and is a snapshot in time. | Student billing statement is located in Workday and can be printed on demand by students. Additional tuition consolidation will help reduce confusion when these charges may be present for a student. |
Page last modified January 12, 2026