How do students interpret the degree audit in myPath?
The audit has two different views:
Student View showing the complete audit, and
Registration Checklist showing the courses left to
complete their degree.
MyPath uses a “best fit algorithm” to place student’s courses in the
proper area. This data can change from day to day as changes/updates
are made to student’s registration/record. When there are choices of
where to apply a course, the "best fit algorithm" uses many
pieces of information to determine the best place to apply each course
in order to complete your degree in the most timely manner.
MyPath has different sections to assist students with reading their audit:
Student Header displays their degree choice, degree
level, major(s), minor(s), concentration area(s), advisor
information, and program attribute(s).
Degree Progress displays the percent of degree
requirements that are complete.
Degree Block shows students their degree
requirements and how they have been fulfilled through the current semester.
University Requirements shows the Basic Skills
Requirements (Two Supplemental Writing Skills Courses, and for
catalogs prior to Fall 2011: WRT 150 and MTH 110).
General Education block indicates courses that
fulfill the general education requirements towards the degree.
Major/Minor block indicates the major requirements
and shows the progress of the courses taken and which courses remain
incomplete. This includes degree cognates requirements.
Professional Program – Teacher Certification block
shows progress towards completion of teacher certification requirements.
Free Electives block shows courses that count
toward the minimum credits required to graduate but are not used for
any specific requirements.
Courses not used block shows courses taken that are
not used and/or not applicable towards graduation.
In-Progress block shows the courses for which
students are currently registered.
Legend assists students in reading the audit and
interpreting some of the unique symbols.
What do the different GPAs mean in each section? The
GPA in each section reflects the calculated GPA of the courses within
that block (ex. major, minor).
What is the Planner? The educational planner assists
students in planning their courses for future semesters to complete
the desired program.
What is the ‘What If’ option ? The “What If” function
allows students to hypothetically change their degree, catalog year,
major, minor, or emphasis. The “What If” audit will show what
coursework is required for the new major, minor or emphasis, how
courses previously taken are applicable to those requirements, and
what courses are still left to take. The “What If” does not change the
major/minor. Please note: In order to declare a major, students must
go through the major declaration process in myBanner.
I noticed on the legend a yellow circle with an ! inside, and
the definition is “Nearly Complete – see advisor.” What does that
mean? This means although specific course requirements may be
complete, there are additional rules to complete that particular
program section. One example is when all of the classes are met, but
because of a class waiver or because a transfer class was not worth as
many credits as a GVSU class, the minimum credit hour requirement has
not been met, and it causes the Nearly Complete symbol.
Why doesn’t the emphasis show once a student has picked a
major? While all GVSU majors and emphases show as options,
only valid majors and emphasis combinations will display on myPath.
Please consult the catalog you are following for valid combinations of
majors and emphases or contact your advisor for assistance selecting
the correct emphasis area for your major.
How are repeated courses handled? MyPath reflects the
repeats that have been processed in Banner. If the repeat has not yet
been processed –e.g. the repeat is in progress or grades are not yet
final, then both instances may count on the audit if the student did
not fail the first attempt. For example, a major may require the
specific course in one requirement and have another requirement that
allows students to choose from a range of classes. If the repeated
course falls in that range it will count twice until the end of the
semester. At the end of the semester, only one degree requirement will
remain fulfilled. In addition, if a passing grade was received in the
first instance of the course, credit hours for both courses will be
counted in a student's total credit hours on the Degree Evaluation
until a grade is received for the repeat course.
What is counted in the "Credits Applied" field at
the top of the audit? The credits applied field at the top
of the audit includes all graded and in progress courses that are
counting toward the degree. Free electives are included in this total.
Any course that falls into the Courses not used category will not
count toward the total credits applied. If a repeat is in progress,
both instances of the repeat will be included in this total. Once the
repeated course has been graded and the previous course has been
excluded, only the most recent course will count toward the total
Can course(s) be used to satisfy more than one
requirement? Yes, depending on the particular restrictions.
For example, courses taken to fulfill General Education requirements
will also count in the major and minor, but typically, courses may
only count for one requirement within a major or minor.
How are prerequisites handled? If a course is listed
with an small clipboard icon, the course has a prerequisite. Students
can click on the course with the clipboard icon to see the current
catalog description of the course. Students will want to review their
plan with their academic advisor to ensure that they have courses in
the proper sequence. They can also review the course descriptions in
the catalog and on myBanner for prerequisite information for each of
the courses. Prerequisites shown as part of the course catalog listing
are not enforced within the myPath planner although they will be
enforced during registration.
What does the section of the audit called ‘Courses not used –
Insufficient Grade’ mean? These are courses that may or may
not fulfill degree requirements, but do not fulfill specific course
requirements. These could include passed placement exams, low grades,
withdrawals, repeated courses, etc. An example may be a course applied
toward a degree requirement, such as passing the MTH 110 placement exam.
Will students be able to view their entire course history?
MyPath uses current information from myBanner. Students will
be able to view any courses that have been completed, registered, or
transferred by the date the audit was last refreshed. Data is
refreshed nightly. Keep in mind that any transfer work or grade
changes that have not been formally submitted and accepted will not
appear on the audit.
If a student thinks the audit is incorrect, who does the
student contact? The academic advisor is the primary point
of contact. If the academic advisor determines that an audit is
incorrect, then the academic advisor will contact the Registrar's
Office for assistance.
What if there isn’t a check mark next to a requirement a
student feels has already been completed? This indicates
that a degree requirement has not been met. The academic advisor is
the primary point of contact. If the academic advisor determines that
the audit is incorrect, they will contact the Registrar's Office for
follow-up. Refer to the legend located at the top of the audit for a
full explanation of the symbols.
How do students know what classes need to be
taken? The audit will outline the courses needed to meet
degree, major, minor, and/or emphasis requirements within each
specific block. Unmet requirements will have a red circle icon. This
information can be used to discuss the plan with an academic advisor.
If a student changed their advisor and/or major, why is the
previous advisor/major showing instead of the new
one? Please check with the Registrar's Office for further review.
Where can a student see their second major or minor?
MyPath is designed to show a listing of the majors and minors
in the Student View audit. Additionally, each major and minor is
broken out into individual requirement blocks within the audit.
Students pursuing simultaneous degrees will need to click on the
Degree drop-down box at the top of the Student View audit in order to
view the additional requirements.
Why isn’t transfer work meeting a requirement? All
requirements may have been met and this course is simply not needed.
Check with your academic advisor if questions remain about the
application of your transfer work.
If a student withdraws from a class, will that be reflected in
the audit? Courses withdrawn will appear in the “Courses
not used – Insufficient Grade” block on the audit.
Why doesn’t a permitted course substitution appear on the
audit? A student should contact their academic advisor to
resolve any substitution issue. Any waivers, substitutions, or
exceptions for a major, minor, or emphasis must be communicated by the
academic department to Records.
What is the process to apply for graduation? Students
should apply for graduation when they register for their final
semester of coursework, and may do so by accessing their myBanner and
selecting Student, Student Records, and Apply to Graduate. The
Registrar's Office will begin the auditing process as soon as the
application is received for any graduation terms in which registration
is open. Students will receive a letter confirming that we have
received their application and another letter when we have begun to
review their degree requirements. If this review indicates that there
are outstanding requirements for graduation or if there are any
general university requirements remaining, students will be notified
and will be ineligible to graduate unless they are resolved. Contact
the advisor for assistance. Students will also be notified once they
are on track for graduation, meaning no deficiencies exist as long as
students complete their in-progress coursework successfully.
Once grades are final, the Registrar's Office will perform a final
review of the audit to make certain that all requirements have been
completed and award the degree. If there are still outstanding
requirements, a letter will be sent detailing what remains to be
completed. Students will have 30 business days from the last date of
the semester to complete requirements for their degree. If unable to
complete all requirements, students will receive a final notification
and will need to reapply for graduation for a subsequent semester.
If all of the boxes are checked, does that mean the student is
graduating? The audit is intended as a guide. If the student
completes all outstanding requirements in their final semester and all
repeats have been properly processed, the audit should show all degree
requirements as complete. However, the student will still need to
inform the Registrar's Office of their intent to graduate by
completing a graduation application as described in the previous
question. It is important that the student work with an academic
advisor on an ongoing basis to make certain all information is up-to-date.