Policies

Technology Acquisition Policy

For additional information, refer to the Technology Acquisition Policy. Personal purchases for reimbursement are prohibited.

If you have questions, email Technology Acquisition or call 616-331-2102.

Procurement Services Policy

Procurement Services policy allows for purchases of supplies, equipment and services which support the University’s mission on a timely and best value basis. 

Expense Card Policy

The GVSU Purchasing Card policy allows employees to use the purchasing card at any Mastercard merchant.  Each Purchasing Card transaction must not exceed the card’s per transaction limit (including shipping). All purchases must be made in compliance with University purchasing policies.  Use of the card for personal purchases is strictly prohibited.

The following technology items are strictly prohibited from being purchased using a GVSU issued Expense Card:

  • Cell phones, smart phones, desktop phones, PDA pagers, two-way radios 
  • Computers, laptops, tablets, printers, copiers, network-connected devices, local or cloud-based storage. 
  • Peripherals that cost more than $500
  • Software that consumes/transmits/stores GVSU data, including but not limited to PCI, PII, FERPA, or HIPPA.

Please reference the Technology Acquisition Policy (TAP) for more information.  

Information Technology reviews potential expense card violations that involve technology purchases and will contact the cardholder for additional information. A Cardholder who makes unauthorized purchases with a GVSU issued card may be personally liable for the total dollar amount of such purchases. The Cardholder will also be subject to disciplinary action or other appropriate measures as outlined in Credit Card Policies and Procedures.



Page last modified December 16, 2024