Technology Acquisition Policy

The Technology Acquisition Policy (TAP) allows faculty and staff to purchase technology under $500 that does not connect to the network or store/transmit data. In addition to being able to purchase qualifying items from Amazon or Office Depot through a requisition in Workday, select Apple and PC peripherals can be purchased directly through GVSU Laker Marketplace in either Allendale or Grand Rapids or online. Each item can be purchased using a GVSU expense card. It is important to note the TAP restricts the purchase of endpoint hardware, including desktops, laptops, tablets, iPads, printers, and mobile devices, regardless of price. Purchasing these items with a GVSU expense card or via a Workday requisition is considered a violation of university policy. If you are looking for technology not available in the Technology Acquisition stock options, please complete a quote request.

Acceptable Use of Public AI Solutions

The use of AI and AI generative solutions is generally permitted within the GVSU community, subject to the provisions of this policy and all other applicable University policies governing AI, including but not limited to individual course policies regarding the use of AI by students or other GVSU policies regarding the use of AI by faculty or staff.

Any users of AI or AI generative solutions should ensure such use does not introduce or amplify unjust bias, should disclose such use to recipients of any information generated, must uphold all privacy laws and safeguard data, and comply with all GVSU policies and procedures.

Procurement Services Policy

Procurement Services policy allows for purchases of supplies, equipment and services which support the University’s mission on a timely and best value basis. 

Expense Card Policy

The GVSU Purchasing Card policy allows employees to use the purchasing card at any Mastercard merchant.  Each Purchasing Card transaction must not exceed the card’s per transaction limit (including shipping). All purchases must be made in compliance with University purchasing policies.  Use of the card for personal purchases is strictly prohibited.

The following technology items are strictly prohibited from being purchased using a GVSU issued Expense Card:

• Cell phones, smart phones, desktop phones, PDA pagers, two-way radios 
• Computers, laptops, tablets, printers, copiers, network-connected devices, local or cloud-based storage. 
• Peripherals that cost more than $500
• Software that consumes/transmits/stores GVSU data, including but not limited to PCI, PII, FERPA, or HIPPA.

Please reference the Technology Acquisition Policy (TAP) for more information.  

Information Technology reviews potential expense card violations that involve technology purchases and will contact the cardholder for additional information as part of the expense report process in Workday. A Cardholder who makes unauthorized purchases with a GVSU issued card may be personally liable for the total dollar amount of such purchases. The Cardholder will also be subject to disciplinary action or other appropriate measures as outlined in Credit Card Policies and Procedures.