Academic Forgiveness

For students changing their major and wish to have previous low grades forgiven. If approved, grades will have “EX” noted on the transcript and will not be calculated into the GVSU GPA. This is not retroactive and students cannot appeal to have the grades reapplied to their record.

See form for the guidelines and restrictions

Yes

Professional Advisor

Professional advisor must send the AF packet to [email protected]

Complete Withdrawal

For students who wish to withdraw from all courses for a given semester. Grades of “W” will be awarded if the withdrawal is completed after the first week of classes. No specific reason is required. More information here.

Must be done by last day of classes (prior to exam week).

Recommended that students notify instructors but their signature/approval is not required.

Students are strongly recommended to talk with Financial Aid before withdrawing from courses.

No

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Records Office

150 STU

Send electronically to [email protected]

Credit/No Credit Form

For students who wish to take a course for Credit rather than a letter grade. Students must earn at least a “C” in the course for credit to be awarded. If “C-“or below is earned, a grade of NC is issued.

Requests are made electronically via the Registrar’s Website.

Must be completed no later than the 5^th day of classes for the semester in which the course is to be taken.

A maximum of 10 credits in a major, minor or cognate within the major may be taken as Cr/NC. A maximum of 25% of total credit hours used to fulfill graduation requirements may be taken on a Cr/NC basis.

This option cannot be reversed after the fifth day of classes in any semester.

A grade of Cr/NC cannot replace an earlier earned letter grade for repeated courses.

Yes, if the class is in major or minor

Faculty advisor if course is in major; Unit Head for minor

Completed electronically

Credit Limit

For students who want to take more than 20 undergraduate credits in one semester.

Must be done prior to registration for anything over 20 credits – student must also include letter of explanation.

Yes – on Drop/Add Form with letter of explanation.

Director, Student Success Programs

SASC – 200 Student Services or via email at [email protected]

Will be routed to the Records Office if approved.

Curriculum/Catalog Update Request Form 

Catalog Year Extensions

For students who wish to change their catalog year.

Students may graduate using the requirements in effect at the time of admission as a degree seeking student or any succeeding catalog; however no student may graduate under a catalog that is more than 8 years old.

For students requesting an extension of a catalog year, a request in writing must be submitted to the Director of Student Success Programs.

Appeals should be made in writing and sent via email to [email protected]

No

No signature needed to move to a more recent catalog year – changes are made by submitting the electronic form to [email protected]

For catalog year extensions, Director, Student Success Programs

(currently Michael Messner) reviews requests and communicates the decision to student and Records.

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Drop/Add Form (Registration Form)

1. To lift the hold for students who are on probation or in jeopardy of dismissal.

2. Signatures for students who are dropping and/or adding courses after the first week.

See information below on the full process for adding a class after the first week of classes.

1. Must be signed in order for student to register – does not need to include specific course sections, but course recommendations should be included.

2. Must be signed by the professor of the course to be added, the unit head of that unit and the Asst. Dean in CLAS (Schaner). Late fees will likely be assessed if after the drop/add deadline (end of first week).

Yes

1. Faculty or Professional Advisor

2. Professor, Unit Head, Asst Dean in CLAS

Form should be downloaded, filled out, saved and then routed  as indicated.

Dual Credit Request Form

For students who wish to use an undergrad course as part of a master’s program or vice versa. If approved, the course cannot subsequently be used to fulfill a requirement in another program

Must be completed by 5^th day of classes and is irreversible.

Yes

Faculty advisor, Instructor of the course, and Unit Head of Academic Program

Submit electronic form to faculty advisor – if approved it will be routed

FERPA Permission to Release Non-Public Information – General Release Form

For students to give permission to release information on anything covered by FERPA.

Students must be specific when listing information to be release and for the duration.

Yes

STUDENT

The person/party requested to release information

FERPA Release for Reference Checks for Students

To be used when students request a letter of reference for graduate school and/or employment or any other reference information.

Multiple schools or parties may be included on one form.

If the reference is part of a graduate application that includes a release form as part of the application process, this form is not required.

Yes

STUDENT

Retained by recommender.

Grade Changes

To change one letter grade to a different letter grade or to change a grade of Incomplete to a letter grade.

The electronic grade change form is not available to students and can only be accessed by faculty and unit heads via the Registrar’s Office website.

Professor of the course in which the grade change is approved and CLAS Assistant Dean

Professor

CLAS Assistant Dean

Records Office – form will be routed electronically by the CLAS Deans Office

Registration Form

See “Drop/Add”

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-

-

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Repeat Grade Form

For first repeat only

Grades of W, AU, I, CR and NC do not replace earlier letter grades.

Forms are not required if the first grade was W, I or AU.

No

-

Submit electronically to [email protected]

Repeat Limit Approval

For second repeat and beyond. This includes courses that are repeated at other institutions.

Student must obtain support and signature of advisor (CAAC or faculty) for approval of the additional repeat.

Yes

1. Faculty or Professional Advisor.

2. Unit Head of the department of the class to be repeated.

Submit electronically to [email protected]

Residency Waiver

For students who want to appeal taking their last 30 credits in residency at GVSU.

Typically limited to a course or two and must be approved by faculty advisor (for CLAS).

Course equivalencies must be determined prior to approval of the exception and cannot be changed without permission.

Yes

Faculty or Professional advisor and the Director of the Student Academic Success Programs

Submit electronically to faculty member, then [email protected]. If approved, student will be notified and form will be routed to the Registrar.

Student Concern Form – SASC

For students who wish to propose general education substitutions or to have transfer courses evaluated.

Course description or syllabus must be provided by the student

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Director of General Education

Route as indicated on the form

TRAC – Tuition Refund Appeal

For students to request a refund of all or part of their tuition

Approvals are granted only in extenuating circumstances. Students must provide a detailed letter of explanation and supporting documentation. The website provides detailed information.

Letters of support from faculty or professional advisors are recommended but not required.

By Committee

Follow the procedures as described on the website. Incomplete appeals will not be considered.