Student Travel Support Request from COC

Use this form to request support from the College of Computing Dean’s Office for travel support for students presenting scholarly work, participating in academic conferences, or engaging in dissemination activities aligned with COC academic and research programs. Funding from the Dean’s Office should be requested only after all other University funding options have been explored.

Requirements

Work must be supervised by a Grand Valley State University (GVSU) College of Computing faculty member.
Supervising faculty approval is required prior to submission.
Supervising faculty internal/external grant and startup funds must be used first, if available.
The work should align with the student’s GVSU research activities.
Conferences should be recognized and of appropriate academic quality.
COC funding is intended as final-dollar support, covering costs only after all other GVSU funding options and conference support have been fully explored.
Students are limited to one funded request per academic year.

Submission Requirements

Students must provide:

Name of supervising faculty member
Confirmation of supervising faculty approval
Confirmation that supervising faculty has exhausted internal/external grants and startup funds
Description of work and its relevance to the thesis (if applicable)
Conference details (location, dates, type of presentation)
Conference rank should be provided from https://portal.core.edu.au/conf-ranks
Budget and funding sources
Availability of remote presentation options

Review Criteria

Requests will be evaluated based on:

Academic merit and relevance
Conference quality and impact
Budget justification and cost efficiency
Student’s prior funding history
Expected outcomes and benefits

Funding Guidelines

Preference will be given to the first author presenting student, with oral presentations prioritized over poster presentations when determining support.
Students are encouraged to first seek additional funding sources.
$800 max for domestic and $1000 max for international conference is the limit from COC after exhausting all other GVSU resources.
Partial funding may be awarded.
Students must fill out an expense report. All purchases must adhere to GVSU's travel procedures.
Students are expected to adhere to GVSU's Student Code. Failure to meet these requirements may result in loss of funding.
GVSU complies with the IRS regulations on reimbursements. Please be sure to review the GVSU Travel Policy and Procedures.
Note: Reimbursement is not immediate.

Compliance

All work must comply with institutional and ethical guidelines.
External collaborations must have appropriate approvals.

Post-Travel Requirements

Students may be required to:

Submit a 300-500 words report or to create a 300-500 words article for the COC website or newsletter, summarizing the purpose of travel, research dissemination/networking activities and key outcomes. These may be shared in internal and external facing stories.
Submit high resolution event photos (that are clear, sharp, and suitable for professional use such as websites, reports, and publications) showing student participation. At least one photo should include other participants in the background.
Present their work internally in a research seminar
Acknowledge GVSU COC support in presentations/reports

Your Information

First Name *

Last Name *

Email Address *

G Number *

Degree Program *

Supervision, COC Alignment, and Research Support

Name of the GVSU COC faculty who supervised this work? *

Is the accepted/presented work related to your research as GA? *

Has your supervising faculty member reviewed or approved this submission? *

Faculty Email *

Does this work involve external collaborators or data? *

Has appropriate approval been obtained from external collaborators? *

Is this work part of an externally/internally funded project or part of startup work? *

What is the source of funding? *

Conference/Event Information

Please provide as much detail as needed to justify your participation in this event and explain how it supports your program of study goals.

What type of event are you requesting funding for? *

Event Name *

Event Location *

Start Date of Event *

End Date of Event *

Description of event and level of participation *
Please enter at most 100 words. You currently have entered 0 words.

What type of presentation was accepted?
Oral
Poster
Workshop
Other

Other, please specify: *

Is this conference peer-reviewed?

Acceptance rate (if known):

Is this conference indexed?

Indexing Service/Database e.g. Scopus, Web of Science, IEEE Xplore, ACM Digital Library, DBLP (List all that apply)

Conference Affiliation (check all that apply)
ACM
IEEE
AAAI
Other professional society, please specify
None

Other professional society, please specify: *

Conference rank as per ICORE Conference Portal: https://portal.core.edu.au/conf-ranks/ *

Other, please specify *

Does the conference offer a remote/virtual presentation option that could be used instead of travel? *

Have you considered using the remote option to reduce travel costs? *

Please explain why in-person attendance is necessary despite the availability of a remote option. (write n/a if not applicable)
Please enter at least 100 words. You currently have entered 0 words.

Budget Questions

Please provide details for travel expenses and previous sources of funding pursued.

Have you previously received travel support from COC?

When, how much and for what conference?

Total Travel Cost Estimate *

Other Funding Sources and Amounts Approved/Requested *
Please enter at most 100 words. You currently have entered 0 words.

What portion of the cost is already covered? *
Please enter at most 100 words. You currently have entered 0 words.

Amount Requested from COC *

Human Verification *

Page last modified May 12, 2026

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