Voting Release Time Guidance for 2020 Presidential Election

Overview
This guidance applies to the national 2020 Presidential election in November.  GVSU believes it is good practice to allow employees take paid time off to vote if there isn't enough time for the employee to vote outside of working hours. 

Benefit

Voting

A department should provide an employee with sufficient time, generally up to two (2) hours of paid time off, for voting. Employees must work with their supervisors to ensure sufficient notice of absence and to maintain department operations. The two (2) hours is considered paid time off, but will not be deducted from the employee’s annual time balance. This will only be available to staff that are scheduled to work on election day between the hours of 7 a.m. and 7 p.m.

Volunteering at Polls

Any full-time employee that works at a polling station will be granted a full paid day off based on scheduled hours.  Employees must work with their supervisors to insure sufficient notice of absence and to maintain departmental operations. An employee who earns income from working at a polling station will receive the difference between this income and regular pay.  


Hourly employees should report this time as PEV in Ultratime.  It does not impact any current PTO banks.  

Optional Written Agreement Form for Volunteer Poll Worker 
(For internal use to be maintained by staff member and supervisor or unit head. Not required to submit to Human Resources)

Michigan Voter Information Center: https://mvic.sos.state.mi.us/

 

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