Job Title: Office Coordinator – Student Affairs Well-being
Classification: C3
Department: Center for Health and Well-being
Updated: November 2025

Job Summary

The Office Coordinator serves as a full-time support professional for the Center for Health and Well-being. This position provides essential front-line support, ensuring safe and appropriate access to staff, assisting with de-escalation for individuals in crisis, and coordinating appointments and walk-in services. The role also assists professional staff by supporting programming, events, records management, marketing, procurement, and grant-related reporting. Additionally, the Office Coordinator serves as a collaborative resource to the Department of Recreation and Wellness, offering reciprocal administrative support that strengthens both departments’ ability to prioritize direct service, student engagement, and overall well- being.

Essential Functions

• Serve as the first point of contact for the Center for Health and Well-being office.
• Verify appointments and ensure appropriate access to confidential advocacy services.
• Provide de-escalation support and assistance with walk-in visitors, especially those in crisis.
• Support scheduling, logistics, and planning for departmental programming and events.
• Maintain records, generate reports, and manage data collection systems.
• Assist with marketing, communications, and procurement processes.
• Provide administrative support for onboarding, grant reporting, budget tracking, and student or volunteer coordination.
• Order and manage supplies for the Campus Health Center, Victim Advocacy, Violence Prevention, and Health Promotion areas.
• Provide a professional and welcoming presence to all visitors of the Center for Health and Well- being.
• Support consistent office coverage to ensure accessibility of services and resources.
• Collaborate with the Department of Recreation and Wellness to both provide and receive administrative support on an as-needed basis, enhancing operations in both areas.
• Perform other duties as assigned.

Non-Essential Functions

• Participate in departmental professional development and training opportunities.

Required Qualifications

• High school graduate or equivalent.
• Minimum of three years of relevant work experience.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Demonstrated experience to successfully operate office equipment.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications

• Associate’s degree or higher in business administration, health, or related field.
• Experience working in health care, advocacy, or higher education environments.
• Familiarity with trauma-informed practices and survivor-centered approaches.
• Experience with event planning, grant administration, or budget tracking.

Supervision Received

Receives general instruction from a designated supervisor but is generally expected to work independently.

Supervision Exercised

Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division. 

Physical Demands

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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