MAREC Assistant-Muskegon
Job Title: MAREC Assistant-Muskegon
Classification: C4
Department: MAREC
Updated: January 2019
Job Summary
Acts as a general assistant to the Director of the MAREC (Michigan Alternative Renewal Energy Center) in support of the objectives of the Center.
Responsibilities
Essential Functions:
- Provides support to the Director of MAREC and MAREC staff including scheduling and managing of calendars, correspondence, and coordination and implementation of special projects.
- Responsible for the overall operational responsibilities of MAREC.
- Receives information in various forms and determines the appropriate method of processing.
- Monitors departmental budget reports and reconciles the reports with the department records.
- Develops plans and organizes meetings, special events, tours, open houses, etc. with MAREC partners, GVSU staff, outside vendors and contractors, visitors, City of Muskegon organizations, Muskegon corporations, Muskegon educational organizations as well as other organizations within Michigan.
- Generates reports, correspondence, presentation materials, brochures, spreadsheets, graphics, meeting materials, minutes, programs and other similar materials using various computer systems.
- Coordinates correspondence, reports, and materials for publication.
- Create and maintain database systems.
- Compiles and logically formats statistical data and reports.
- Coordinate lab equipment shipments to MAREC.
- Utilizes the internet to gather appropriate information and data necessary for MAREC filing information, record keeping systems (paper and electronic).
- Make conference/travel arrangements for the staff.
- Assist with grant planning which would include research of documents through consultants.
- Coordinate the educational certification course with Continuing Education preparation of legal documents for incubator companies.
- Assist with the student employees.
- Other related duties as assigned.
Non-Essential Functions:
- None
Required Qualifications:
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain positive interpersonal relationships.
- Demonstrated experience to successfully operate office equipment.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Demonstrated experience to successfully handle multiple demands efficiently.
- Demonstrated experience in a supervisory capacity.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully use various computer software applications.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.
Preferred Qualifications:
- Bachelor’s degree.
- Higher education work experience.
- Supervisory experience.
Supervision Received:
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility. .
Supervision Exercised:
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands:
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.