Honors College Assistant
Job Title: Honors College Assistant
Classification: C4
Department: Honors
Updated: January 2019
Job Summary
None
Essential Functions
- Provide support for the Director and Associate Director(s) including scheduling and managing of calendars, correspondence, and coordination and implementation of special projects.
- Represent the Meijer Honors College (be first contact) and provide information to students and prospective students, as well as to outside agencies and visitors.
- Assist the Director with projects, reports, publications, and files/records.
- Assist the Student Services Coordinator with projects, reports, publications, and files/records.
- Responsible for office management including the scheduling, training and development of clerical and temporary staff.
- Responsible for the recruitment, selection, training, evaluation and supervision of student employees and their employment records.
- Compile and logically format statistical data, reports, materials for presentations, and proposals.
- Maintain, process, and manipulate data using work processing, database and spreadsheet software (Word, Excel, Access, etc.).
- Coordinate various special events and functions, including Orientation, Pre-Transitions, Co-and Extra-curricular programming, etc.
- Assist the Director with employee recordkeeping.
- Responsible for updating the Meijer Honors College handbook, Policies and Procedures manual, etc.
- Assist the Director with course scheduling.
- Update Honors curriculum information and produce curriculum and advising guides online and in hard copy.
- Perform administrative duties for Honors Council.
- Monitor and reconcile the budget.
- Responsible for effective administration and distribution of Student Evaluation of Teaching and Exit Evaluations.
- Assist the Director in tracking and notifying honors students of status in the program (probations and dismissals).
- Audit student files before graduation to assure that all Honors requirements have been satisfied.
- Coordinate the admittance of Honors students with Housing and Admissions.
- Track HNR 499 senior projects; assist in student submission of projects of Library Repository.
- Advise students on schedules and courses where appropriate (under the supervision of the Director and Student Services Coordinator).
- Assist faculty and staff with administrative support, fulfilling requests for helping Honors facilities, and administering forms, requisitions, and travel vouchers.
- Assist with employment search processes and maintaining employment records.
- Liaison with other campus offices-Admissions, Housing, Records, Facilities, Public Safety, Information Technology, Library, etc.
- May perform duties characteristic of lower level clerical office classifications on a limited basis.
- Other related duties as assigned.
Non-Essential Functions
Not Applicable
Required Qualifications
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain positive interpersonal relationships.
- Typing and spelling competency.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully use a variety of computer software applications.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands efficiently.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully handle differing situations and problems in the work routine by exercising judgment.
Preferred Qualifications
- Bachelor’s degree.
- Higher education work experience.
- Accounting/Budgeting experience.
- Supervisory experience.
Supervision Received
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Supervision Exercised
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.