Job Title: Alternative, Prior, and Workforce Learning Assistant
Classification: C4
Department: OMNI
Updated: March 2025

Job Summary

This position provides administrative and operational support to the Assistant Vice President for Alternative, Prior, and Workforce Learning. This role also maintains a dotted-line reporting relationship with the Director of Adult Student Engagement and Support, assisting in key initiatives related to adult student services. This position is responsible for coordinating day-to-day administrative operations, managing departmental financial transactions, general office management, and will serve as a key point of contact for coordinating department initiatives.

Essential Functions

• Provide direct administrative support to the Assistant Vice President, including scheduling meetings, preparing reports, and managing correspondence.
• Assist the Director of Adult Student Engagement and Support with coordinating department-wide initiatives.
• Serve as a point of contact for internal and external inquiries, directing requests as appropriate.
• Process accounts receivable and accounts payable transactions, ensuring accuracy and compliance with university policies.
• Monitor and track departmental budgets, preparing financial reports as needed.
• Manage office supplies, equipment, and general facility needs for the department.
• Coordinate travel arrangements and expense reporting for department leadership.
• Provide logistical support for key initiatives that impact adult learners and workforce education.
• Assist with compiling data and reports to support decision-making and strategic planning efforts.
• Other duties as assigned.

Non-Essential Functions

Not Applicable.

Required Qualifications

• High school graduate or equivalent.
• Minimum of four years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service. 
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement. 
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications:

• Experience in higher education, workforce development, or adult student support services.
• Associate or bachelor’s degree in business administration, education, communications, or a related field.

Supervision Received

Receives minimal supervision from a designated supervisor. Much of the work is self-initiated.  Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised

Hire, train, supervise, schedule, and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.

Physical Demands

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Back to C4 Position Descriptions