Job Title: Accounts Payable Lead
Classification: C4
Department: Accounting Office
Updated: February 2021

Job Summary

The main point of contact for the university for all payment-related questions. Reviews and processes accounts payable in compliance with the accounting practices and policies of the university. Responsible for 1099 reporting processes for the University.

Essential Functions

• Assist the Assistant Controller in providing direction and vision for the Accounts Payable office.
• Liaison between the Controller’s office and the university departments in troubleshooting operational payables questions, responding to concerns and solving problems.
• Coordinate and supervise the work of temporary payable employees. 
• Manages day-to-day activities of accounts payable department: including answering questions from AP Assistants, monitor workflows for issues, ensure invoices are moving through queues timely.
• Manage vendor relationships; including discounts, finance charges, outstanding credit memos and past due invoices.
• Evaluate and initiate emergency payables checks when needed.
• Reconcile and process semi-annual Medigap reimbursement checks for the university retirees.
• Responsible for processing highly sensitive and confidential documents on a daily basis.
• Responsible for review, management and reprocessing of returned checks and failed EFT payments.
• Responsible for the processing and management of the virtual card program.
• Responsible for reviewing, preparing and sending 1099 files annually.
• Assist Treasury with Bank Wire processing of invoices and capital call payments.
• Understand FOAPAL to identify errors in processing.

Non-Essential Functions:

• Understanding of all Business Office procedures to be able to make informed decisions in process improvements and to resolve issues as needed.

Required Qualifications

• High school graduate or equivalent.
• Minimum of four years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills. 
• Possess strong verbal and written communication skills. 
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects. 
• Demonstrated experience to successfully handle multiple demands effectively.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgment.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications

• Bachelor’s degree.
• Higher education work experience.
• Experience with Onbase, Sovos, Banner.
• Experience with system integrations.
• Experience with process improvements.

Supervision Received

Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised

Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.

Physical Demands

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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