Accounting Assistant - Accounts Payable
Job Title: Accounting Assistant - Accounts Payable
Classification: C3
Department: Accounting Business Office
Updated: January 2019
Job Summary
Maintain accurate accounting records and provide support for the Accounting Office.
Essential Functions:
- Ability to understand and interpret data off of the appropriate administrative accounting systems.
- Enters complex data to the appropriate administrative accounting system.
- Reviews and reconciles output of the appropriate administrative system.
- Works with third parties (both on and off campus) to solve system and procedural problems.
- Responsible for processing highly sensitive and confidential documents on a daily basis.
- Assists with installation of system enhancements and up-grades.
- Review and interpret all invoices, payment requests and credit memos for accuracy and compliance with the accounting practices and policies of the university.
- Input all payables related documents into the accounting system for production of payables checks to all university vendors, suppliers, and contractors.
- Process work flow tasks as part of the payables process in an imaging system.
- Interpret and calculate vendor discounts.
- Reconcile invoices, payments and credit memos to applicable purchase orders.
- Review and resolve finance charges.
- Setup and assist vendors with the EFT payment system.
- Responsible for processing highly sensitive and confidential documents on a daily basis.
- Other related duties as assigned.
Non-Essential Functions:
- Assists with the training of system users.
- Verify errors and issue correcting journal entries, as requested, for department budgets.
- Assist in the auditing of University purchasing cards.
Required Qualifications:
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications:
- Some college course work.
- Experience in higher education.
- Experience with accounting software applications.
- Accounting experience.
Supervision Received:
Receives general instruction from a designated supervisor but is generally expected to work independently.
Supervision Exercised:
Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.
Physical Demands:
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.