MOVE OUT BY 5:00 p.m. SATURDAY, MAY 2
FOR THE MOST ACCURATE MOVE OUT INFORMATION, SELECT YOUR BUILDING/COMMUNITY
EXTENDED STAY REQUESTS
If you are NOT living on campus for the summer, and need to be in your unit after 5:00 p.m., Saturday, May 2, you MUST submit an extended stay form through the myHousing portal (available in April).
You may request an extended stay until 12:00 p.m. (noon) on Sunday, May 3, at an additional fee of $45. International residents and residents participating in graduation events will not be charged, but must still fill out the form.
If you need housing after Sunday, May 3, you must complete a Spring/Summer 2026 Housing Application. Contracts will be prorated for early departures, but are charged at a minimum of 3 weeks. Apply through Banner > myHousing > Apply | Cancel | Forms
You are NOT guaranteed permission to stay on campus. Housing and Residence Life reserves the right to grant or deny any Extended Stay Requests.
TRANSITION TO SUMMER ON-CAMPUS HOUSING
If you are living on campus for the summer, you will stay in your current housing assignment until notified that your summer unit is ready to move into. You do not need to complete an Extended Stay Request.
The moving period will run from Friday, May 1, through Sunday, May 10. The exact move date depends on when your Summer unit is ready.
You are expected to remain on/near campus with your stuff packed and ready to go. Once you are notified that your summer unit is ready, you will only have 48 hours to move. Failure to move within 48 hours will result in additional fees.
DAMAGES & CHARGES
Charges are used by the Office of Housing and Residence Life to reduce damage, protect residents, and stabilize housing costs.
Individual room/apartment damages will be assessed by full-time professional staff after check-out. It is the responsibility of the occupant(s) to pay for the replacement or repair of damaged property within a resident's room or in areas adjacent to it (i.e., windows, doors, and suite study areas).
These charges are billed directly to your student account. Fees/charges may be paid online or at the Registrar's windows (located in the Student Services Building in Allendale, or DeVos Building C in Grand Rapids).
Public area damage remaining after final check-out (or not assessed during the semester) will be divided and charged to each resident's account.
Please do not attempt to repair damaged/broken walls, fixtures, or furniture yourself. You will still be charged for damages or replacement.
LIST NOT EXHAUSTIVE. OTHER DAMAGES MAY BE ADDED AT THE DISCRETION OF HOUSING STAFF.
|
Violation |
Charge |
|---|---|
|
Additional Cleaning |
$30 per hour |
|
Trash or Abandoned Item Removal |
$40 per bag or item |
|
Lost Key / Key Not Returned at Checkout |
$100 |
|
Lost / Damaged Access Card |
$25 |
|
Improper Checkout |
$75 |
|
Failure to Vacate at End of Contracted Period |
$75 + non-contracted pew day charge |
|
Non-contracted Nights on Campus |
$45 per day |
|
Unauthorized Occupancy |
$75 + non-contracted pew day charge |
|
Relocation of Public Furniture |
$100 |
|
Window Screen Removal |
$25 |
|
Smoke/Carbon Dioxide Detector - Removal/Tampering |
$200 |
|
Unauthorized Air Conditioner Unit |
$100 |
|
Wall/Ceiling Damage (Holes) - Multiple tears/holes Greater than 1/2 inch Dia. - Per Wall |
$100 |
|
Wall/Ceiling Damage (Holes) - Hole through drywall Greater than 1/2 inch Dia. - Per Wall |
$200 |
|
All other repairs and replacement costs will be individually evaluated by housing and facilities staff |
APPEALING CHARGES: PROCESS & TIMELINE
Housing & Residence Life will consider appeals for damages and/or fees associated with the end of the semester.
The following circumstances are not valid reasons for an appeal:
- Not knowing move-out and closing procedures: all move-out and closing information was outlined in your Housing contract, email correspondence, bulletin boards, posters, and Move Out information website in advance.
- Time constraints during move-out: not allowing enough time to defrost a refrigerator, take out trash/recycling, clean thoroughly, remove all personal items, etc.
- Damage not listed on a Room Condition Report (RCR): failure to complete an RCR during move-in will result in the resident being responsible for all damage.
- Public area or community damages: if Housing and Residence Life is unable to determine who caused community or building damages, these damages will be prorated and divided among all the residents of the wing, floor, or building collectively.
- Improper Checkout: not returning brass keys, loaner access cards, etc.
|
APPEAL PROCESS TIMELINE |
|
|---|---|
|
Appeal process begins:Residents who have charges are alerted that their billing summary is ready for review in the myHousing portal. |
Friday, May 15 |
|
Due date for students to appeal any damage charges through the myHousing portal. |
Friday, May 22 |
|
Final charges posted to Grand Valley Student Account.Release of deposits. |
Week of June 1 |
End-of-semester fees can be reviewed via myHousing under the Personal Information tab as follows:
- The Billing Summary will outline the fees associated with your on-campus residency; select the Winter 2026 term.
- Charges will be listed Posted/Paid "No" during the appeal window, which means they have not posted to the student account.
- Once the appeal window closes, these charges will post and Posted/Paid status will change to "Yes".
- Damage item specifics can be reviewed via myHousing under the RCR/Damages tab. Open the check out inspection for the related term and review individual conditions and comments noted.
Further questions can be directed to your Community Director.
EXAMPLE OF MYHOUSING PORTAL BILLING SUMMARY
