Ready to Apply!

This workshop detailed the process of applying to medical, dental, pharmacy, optometry, podiatry, and veterinary school. Topics included:

  • Committee letters (for medical and dental applicants)
  • What to expect on the applications (i.e. transcript entry, personal statements, experiences, secondary apps, etc.)
  • Timeline – from starting your application to interviews and offers
  • Do’s and Don’ts
  • Coronavirus/COVID-19 and this year's application cycle

Committee Letter Application

The committee letter application opens on March 1, 2021, and the deadline is August 2, 2021, by 11:59 p.m.

**Please note that students who have graduated from GVSU and have started a post-baccalaureate or graduate program at another university are no longer eligible to receive a committee letter from GVSU. Alumni who have not been taking classes elsewhere are still eligible. 

Starting in 2020, students applying for a committee letter must complete the Committee Letter Self-Assessment and meet with a Preprofessional advisor as part of the committee letter application. This must be done prior to submitting the committee letter application.

Committee Letter Application Frequently Asked Questions

GVSU provides a Committee Letter for medical and dental applicants. The applicant’s individual letters of evaluation (LOE), AMCAS/AACOMAS/AADSAS application(s), and student questionnaire will be used to compose a committee letter that summarizes their application and all LOEs. The committee letter also includes a rubric based on the AAMC Core Competencies. Individual letters are then ranked in order of strength, attached to the committee letter in one PDF, then submitted to AADSAS, AMCAS, and/or AACOMAS for schools to download (Julie Amon-Mattox submits). The Committee Letter will not be started until your Committee Letter Application is complete

The Committee Letter Application opens on March 1st every year, and the application closes on August 1st, or the closest Friday or Monday if August 1st falls on a weekend. This year’s deadline is Monday, August 2, 2021. No late applications will be accepted.  

A Committee Letter cannot be initiated until the Committee Letter Application (CLA) is complete, which includes a final copy of the AMCAS/AADSAS/AACOMAS application(s). You should submit your AMCAS/AADSAS/AACOMAS application BEFORE submitting your CLA, then upload a copy of it to the CLA. From the time your CLA is submitted, it takes about a month to have the committee letter completed and uploaded. You will be updated via email as to the status of your application. 

The following are needed to request a committee letter; this is in the ideal order in which to complete the components of the application. More information can be found in the Committee Letter Application.

  1. Complete a waiver (waiving your rights to view your letters of evaluation and committee letter is preferred by medical/dental schools)
  2. Upload a photo/headshot of yourself (optional) 
  3. Upload your Self-Assessment PDF after meeting with an advisor 
  4. Upload your completed GPA calculator, indicating both overall and BCPM (science/math) GPAs 
    1. Be sure to not submit your GPA Calculator to the CLA until Winter grades have been posted and included in your calculations
  5. Request a minimum of three letters of evaluation 
  6. Complete a questionnaire 
  7. Submit a copy of your completed application(s) (AMCAS and/or AACOMAS or AADSAS)

Committee letters are typically for applicants applying to medical and dental school.  Most other professional programs do not utilize a committee letter.  Any current or former GVSU student who has not gone on to attend another institution for a post-bacc or graduate program can request a committee letter. 

No. You can begin the Committee Letter Application before you complete the Self-Assessment.  However, the self-assessment is designed to help you determine if you are a competitive applicant so we would encourage you to complete the self-assessment and meet with a Preprofessional advisor before getting too far into the application process.

Look at individual schools for specific requirements of number and type of letters. You should ask people who know you well.  It’s recommended to ask 3 faculty who have taught you in class (two science, one non-science) and one practicing clinician (preferably one who has observed you in a clinical setting).  Note: Dental students should try to obtain a letter from a D.D.S. or D.M.D.

Evaluators may begin submitting their letters when the committee letter application opens on March 1st. The last date to submit is August 1st. Ideally, it’s best if letters are submitted a few weeks before applicants plan to submit their applications, but letters can come in afterward, too. 

If an applicant decides to get an additional letter after the committee letter has been submitted, they should request it to be sent directly to the AMCAS/AACOMAS/AADSAS application(s).

 

It is not necessary to include individual letter writers in AMCAS/AACOMAS/AADSAS. Your committee letter will include all of the individual letters attached to it. If you obtain a letter after your committee letter has been submitted, then you can list the individual letter writer in AMCAS/AACOMAS/AADSAS.

Please list Julie Amon-Mattox as the contact person for the committee letter, and use the contact information provided below. In AMCAS, you will then need to download the PDF letter request form and email it to Julie. AACOMAS and AADSAS will automatically send Julie the letter request. 

Julie Amon-Mattox, M.Ed.
Assistant Director, CLAS Academic Advising Center
1 Campus Drive 
C-1-120 Mackinac Hall
Grand Valley State University
Allendale, MI 49401-9403
(616) 331-8585 
amonju@gvsu.edu

Yes, if you are a reapplicant you will need to create a new committee letter application.  For the questionnaire, you can copy and paste from an earlier application as needed.  However, we encourage you to update the questionnaire as much as possible so the committee has new information to utilize for the committee letter.  See other FAQ question regarding reusing letters of evaluation.

Ideally, reapplicants should update all of their letters. However, if you have a letter(s) you would like to use from a previous cycle you can enter in the evaluator’s information and put slusarca@gvsu.edu for the e-mail.  Alison Slusarczyk in CLAS Advising will upload the requested letter to your Committee Letter Application. 

EAP applicants applying through the regular cycle in the same year are not considered reapplicants...however they will need to submit a new committee letter application. EAP applicants may use the same letters written for EAP by submitting the evaluators’ information and putting slusarca@gvsu.edu for the email address. Alison Slusarczyk in CLAS Advising will upload the requested letter to the committee letter application.

Your standardized exam does not need to be released in order for you to submit your medical or dental school applications.  If you have a future test date planned, you simply need to list the information in the application so professional schools know to anticipate an updated score.

Transcripts must be sent from EACH school you have attended to AMCAS/AACOMAS/AADSAS.  There are instructions on the Registrar’s Office website regarding sending transcripts, along with a video that shows how to request the electronic transcripts.  The video shows the steps for “Employment.”  You will need to select “Graduate School Admission” for the reason for ordering. You will then be able to select AMCAS/AACOMAS/AADSAS and input your ID numbers. 

While e-transcripts are recommended you may also request a mailed transcript through Banner. If you opt to do this, then you must send the transcript request form from AMCAS/AACOMAS/AADSAS to regdept@gvsu.edu so that it can accompany your transcript when it is sent.

You should consult the course classification guide, found in the AMCAS/AACOMAS/AADSAS instructions for help classifying your courses. In AADSAS and AACOMAS, the course classification guide can be found in the Help Center. In AMCAS, it can be found in the AMCAS Applicant Guide. 

Generally, BMS and CMB courses should be classified as Biology.  If the primary content of the neuroscience course was biology, then classify as Biology (may need to submit a course syllabus if AAMC questions it).

No, the committee letter/LOEs are included as part of secondary/supplemental applications. The AMCAS/AACOMAS application(s) should be submitted prior to receipt of all letters so the verification process can begin.

Students who have graduated from GVSU may still be eligible for a committee letter if they are not currently attending another institution for a post-baccalaureate or graduate program. If a student is attending another school, a committee letter and letters of evaluation should be sought from the current program.