Executive Committee Meeting Minutes
AP Committee Membership
The Administrative Professionals (AP) Committee is the representative body for AP staff whose purpose is to facilitate dialogue to raised questions and concerns of GVSU policies that affect AP staff and make recommendations to an appropriate member of the President's Cabinet. The committee is comprised of an AP Executive Committee of 12 elected members and three 6 member elected Subcommittees: Awards, Professional Development, and Salary & Benefits.
- Two members from each employee group will be elected by that employee group for a three-year term. Election of new members will take place in May, with the term beginning in June. The AP Committee will ask for nominations from the employee groups and prepare an online ballot reflecting those nominations for the election. If insufficient nominations are received, the AP Committee may extend the nomination period. If a brief extension is not successful in filling open positions with at least one nominee, the AP Committee may fill open positions by appointment. Mid-term vacancies will be filled as soon as possible through appointment ratified by the AP Committee. In the event of a tie, a coin flip witnessed by the HR ex officio member or that person’s designee will decide the successful candidate.
- AP Employee Groups
- The AP staff is organized into six groups; each group will elect two representatives to the AP Committee. Current groups and elected representatives are listed on-line each year. A representative from the Provost’s Office and an AP representative from the Human Resources office will serve as ex officio members. Ex officio members do not have voting rights.
- Officers The officers will include a Chairperson, chair-elect, and a Secretary.
- Chairperson - shall be elected for a term of one year at the AP Committee annual retreat usually held in June. The Chairperson shall prepare the agenda for and preside over all regular and special meetings of the membership and the committee, and be responsible for the general program of the AP Committee and represented membership. The Chairperson shall, in general, perform all the duties incident to the office as may be prescribed by the committee from time to time.
- Vice-Chairperson - shall be elected for a term of one year at the AP Committee August meeting. The Vice-Chair is Chair-elect and will become the Chairperson in June of the following year. The Vice-Chair shall perform such other duties as may be assigned by the committee from time to time.
- Secretary – shall be appointed by the Chairperson for a term of one year at the AP Committee annual retreat. The Secretary shall keep a record of the proceedings of the meetings of the committee and conduct such other correspondence as may be requested by the Chairperson, the membership, or the committee.
- Elected Member Changes Group During Term
- Should an elected member of the AP Committee or subcommittee change buildings during that representative’s term so as to fall into a different group, the AP Committee with the representatives' permission may vote to allow that elected representative to continue representing the original group. If the representative prefers to step down, the AP Committee will fill the mid-term vacancy.
- Member Functions
- The elected and appointed members will have the responsibilities for:
- attending AP Committee meetings
- participating in Committee decisions
- representing the opinions and interests of their constituents at AP meetings and in AP Committee decisions
- serving on AP subcommittees
- assisting in executing the general purposes of the AP Committee
- contacting new AP members
- the Chairperson and the Secretary will be responsible for the distribution of minutes to all AP staff usually via the website and newsletter.
- Frequency, time, place
- The Chairperson, with the Committee, will determine the frequency, time, and place. Robert's Rules of Order will be adopted for Committee procedure.
- A quorum of the majority of eligible voters is required to conduct business. A majority is defined as 50% plus 1. An invited speaker may be heard by less than a quorum if rescheduling is impractical.