ACTIVITY SUSPENSION DATES

As we continue to transition from Banner to Workday, a few financial processes will be suspended in January 2024. 

 

Suspension Dates

Activities to be temporarily suspended 

Nov. 17, 2023 – Jan. 31, 2024

Budget Changes

Base budget changes and current year budget changes, including position budget changes, will not be processed during this time. Until the budget amendment suspension period is lifted, University Budgets will not be able to process:

  • Requests for new positions / new FTE / increases to FTE
  • Requests for mid-year increases
  • Requests for salary increases higher than the amount on the base position list as of December 20, 2023
  • Budget changes due to change in FTE, change in funding source, or change in Banner FOAP/Workday worktags

This is to ensure the accuracy of budget reports provided from within Workday.  Changes can be made retroactively, if necessary, after the suspension period is lifted.


Need Help with Workday Items?

Workday has replaced Banner, OnBase, and Concur systems. The Business & Finance Office is here to help navigate the change to Workday with Go-Live Support. The flowchart outlines our specific areas of support and anticipated reply times. 
Workday Business & Finance Questions   All Finance Workday Resources

1.	Email to wdfinancehelp@gvsu.edu 2.	B&F staff will monitor the inbox and will expeditiously answer straightforward questions as well as refer staff to all Workday training documents, job aids and training videos. a.	Anticipated reply time will be 24 hours. 3.	Escalation of Questions a.	Questions that cannot be addressed quickly will be forwarded to specific areas of Business & Finance. b.	List of Specific Areas of Business & Finance i.	FDM ii.	Procurement iii.	Banking/Settlement iv.	Expenses v.	Purchasing Cards vi.	Transfer Requests vii.	Security/Roles viii.	Budget ix.	Accounts Payable x.	Customer Receivables xi.	Grants and Gifts xii.	CTP/Lighting/Travel xiii.	Reporting 4.	Escalation of Questions a.	Any Business & Finance questions that still cannot be resolved will be escalated further. Questions at this level will be critical to the Workday platform functionality and configuration issues. b.	Workday Project Leads c.	Anticipated reply time will be 48 hours.

Welcome to the University Budgets Office!
The University Budgets department is responsible for leading the development of the annual General Fund budget that is ultimately presented to the Board of Trustees for their approval each year in June.  The Budgets department coordinates the annual schedule, communicates due dates for budget requests, executes revenue and expenditure assumptions defined by the Senior Leadership Team (SLT), and prepares various budget presentation materials for SLT and the Board of Trustees.  Other responsibilities include, but are not limited to:

  • Providing SLT concise and accurate analyses to support decision-making
  • Assisting university departments in the development of their annual budgets
  • Assisting university departments in the estimation of wage and fringe benefit expenses related to new position requests
  • Managing the position budget process
  • Monitoring budgets throughout the year by comparing actual results against the budget and communicating variances as necessary
  • Producing and submitting reports required by the State of Michigan, HEIDI, IPEDS and other agencies associated with higher education

University Budgets Office
2015 James H. Zumberge Hall
(616) 331-2233

Budget Department Staff

Jennifer Schick, Director of University Budgets
[email protected] - 331-2231

Andrea Westdorp, Assistant Director of University Budgets
[email protected] - 331-8030 

Terri Suess, Assistant Director of University Budgets
[email protected] - 331-2234

Budget Department Staff

Davidpaul Lemmen, Senior Budget Analyst
[email protected] - 331-2396

Jenna Corgan, Accountant 
[email protected]  - 331-2331

Susan Genton, Budget, Finance, & Auxiliary Services Assistant
[email protected] - 331-2831


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Page last modified January 5, 2024