2022 Project Recap
The Workday Platform project is successfully progressing since being initiated in March 2022.
The project is driven by 20+ teams, with each team being led by highly committed staff from the Business and Finance Office, Human Resources / Total Rewards, and Information Technology.
Teams conducted a review of current GVSU business processes and have been underway designing GVSU’s future state based on the outcomes of that review.
Change management efforts included the website launch, campus-wide announcements, change readiness assessments, and the creation of the Change Agent Network.
As of December 2022
Key Decisions Made
Expense/Procurement Cards: GVSU will utilize separate credit cards for individual travel/expense items and for procurement.
Expense Reporting: Concur will be replaced by Workday for expense reporting.
Time Clocks: Physical time clocks will be replaced with computer kiosks and mobile time entry.
The next milestone is to complete 85% of the Workday configuration by March 2023 in order to commence Unit Testing. Detailed plans are being created for communications, training, testing, and post-project support.
Analysis is underway to determine deployment dates for Workday products that are in scope during the 'Rolling Adoption' period following the January Go-Live. These products include: Adaptive Planning, Help, Journeys, Learning, People Analytics, and PRISM.
The GVSU Workday Change Management team learned about the GVSU community's readiness for change by conducting a campus-wide readiness survey and stakeholder interviews.
Meet the Workday Change Agents! They are communicators, advocates, and liaisons during the Workday implementation.