Only GVSU students and faculty/staff may travel on behalf of the organization. The Student Life Fund will only fund GVSU student travel expenses.

Participants will adhere to all GVSU conduct codes, conference conduct rules, as well as the rules/laws of the trip location(s). Any participant found to violate rules of conduct or the law will travel back to GVSU immediately at his/her own expense. Participants may be subject to university judicial proceedings if reported to the Dean of Students Office.

The following must be on file in the Office of Student Life before the trip begins:

• Travel Roster and Itinerary form must be completed to detail itinerary of trip plans and a full list of participants (noting any authorized drivers).
  • If organization is utilizing the Vehicle Rental Funding from Student Senate Appropriations, they do not need to complete the Travel Roster and Itinerary Form.
• The participant requesting for travel must have the travel passport badge along with everyone else planning on going on the trip. This badge allows individuals to be eligible to request funding for travel. 
  • To complete the Travel Passport badge on LakerLink:
    • Log in to LakerLink (www.gvsu.edu/lakerlink)
    • Once you have signed in go to Activities on the menu
    • Search and select Travel Passport
    • Complete the training and achieve the badge
• If individuals are requesting for a van rental. The driver must fill out Student Life Diver Form as well.

Student organizations planning campus events or off campus activities that involve travel or other risks should meet with a professional staff member in the Office of Student Life to review their event plans and to review various factors and risks associated with the event. Student organization leaders are responsible for making sure student participants are aware of the inherent risks associated with participation in campus activities.

Students involved in registered student organizations or other campus activities do so at their own risk. Students should have adequate personal medical coverage for health insurance as the university does not provide any coverage for students. Student health insurance policies are available for purchase through outside vendors for major medical coverage. Contact the Office of Student Life for more information.