September

4

Late September - Majors Fair

Majors Fair

October

6

First Tuesday of October - Undergraduate Research Fair

Undergraduate Research Fair

October

8

Mid-October - Fall Break

October 

9

Late October - Board of Trustees Meeting

Board of Trustees

November

10

1 - Award Nominations Due to Provost Office, FTLC, or CSCE

Faculty Awards

November

11

2 Days Second Week of November - Teach-In: Power, Privilege, and Difficult Dialogues
Mid-November - Commencement Student Speaker Selected

Teach-In

Commencement

November

13

Thanksgiving Break (Wednesday - Friday)

December

14

1 - Minor space reconfiguration. Furniture, electrical, telephone, data, repairs and painting. Limited construction facility requests due.

Early December - Staff evaluation process, set goals and complete third employee/supervisory quarterly check-in (if applicable).

Request and distribute the low enrolled class report

Project Request Guidelines

HR Performance Management

December

15

Saturday before Examination Week - Commencement

Early December - Examination Week

Commencement

December 

16

15 - Award Recommendations due to the Provost Office

Mid-December - Grades Due from Faculty

Faculty Awards

January

2

15 - Faculty Personnel Actions: Must meet with candidate prior to formal decision if promotion is to be denied before Jan. 15

NOTE: An audit of student surveys is available at: https://www.gvsu.edu/inclusion/gvsu-surveys-and-assessments-222.htm.

Faculty Personnel Actions Workbook

January

3

Mid-January - Martin Luther King, Jr. Day Recess

January

4

31 - Sabbatical Decisions by Provost due 

31 - Fall Faculty Personnel Decisions by Provost due

Sabbatical Website

Faculty Personnel Actions Workbook

February

6

Second Tuesday in February - Faculty Awards Convocation

Early February - Student Niemeyer and Davis Awards Nominations Due to the Office of the Provost

Faculty Awards Convocation

Student Awards

February

7

Mid-February - Board of Trustees Meeting

Board of Trustees

February

8

Late February/Early March - Mid-term Grades Due

March

9

Spring Break

NSSE survey of students starts

March

10

14 - EAP title changes and promotions are due to HR.

HR Performance Management

March

11

Mid-March - Commencement Student Speaker Selected

Commencement

March

12

During the Month - Staff evaluation process, update any final quarter goals and engage in annual rating process (if applicable).

HR Performance Management

April

13

Early April - Major Facilities Requests Due

1 - Furniture requests for new faculty/staff. Furniture repair or replacement. Minor furniture changes including electrical, telephone & data. End of year facilities requests using department funds.

Academic Space Requests Procedures

Project Request Guidelines

April

14

Early April - Student Scholars Day

Second Monday in April - Student Awards Convocation

Mid-April - UAS selects leaders for next academic year.

Mid-April - Office of the Provost publishes annual report of reassigned time.
 

Request and distribute low-enrolled course list to colleges

Student Scholars Day

Student Awards Convocation

Reports on Reassigned Time

April

15

Last Friday of Semester - Board of Trustees Meeting

Weekend after Exam Week - Commencement

Board of Trustees

Commencement

May

2

Early May - Notify Dean's Offices on decisions regarding requested faculty lines

15 - Faculty Personnel Actions: Provost meets with candidate prior to formal decision if personnel action is to be denied.
Major space reconfiguration. Walls, doors, ceiling, flooring, mechanical, electrical, telephone, data, painting, furniture. Changes to classrooms involving layout changes, technology, equipment, furniture and capacity changes. Construction required, facilities requests due.

Faculty Personnel Actions Workbook

May

3

Late May - Staff evaluation process in Workday Begins. Set goals and complete first employee/supervisor quarterly check-in (if applicable).

HR Performance Management

May

4

May or June - Office of the Provost review of salary spreadsheets from the deans' offices.

June

5

1 - Faculty Personnel Actions: Provost makes their personnel actions decision and notifies all appropriate people.

Early June - Submit final Tech Acquisition Quote orders for the fiscal year. Submit General Fund BASE Budget Amendments for next year. Prepare all accounts for the end of the fiscal year.

Faculty Personnel Actions Workbook

Technology Acquisition

June

8

Late June - Submit Tech Acquisition orders for catalog/stock orders. Requisitions for future dated purchases open for new fiscal year. All fiscal year requisitions will be closed. All supplier invoice requests need to be submitted for approval in Workday. All expense reports for the current fiscal year must be submitted. Refer to frequent updates near end of fiscal year from Business and Finance. 

Unit Head list is updated for upcoming academic year.

Technology Acquisition

July

9

Early July - Board of Trustees Meeting

Early July - Last opportunity to submit invoices with a purchase order number to Accounts Payable for fiscal year. All supplier invoice requests must be fully approved in order to be processed in the current fiscal year.

Survey sent to Associate Dean's about actual dates of sabbaticals taken in the previous year.

Board of Trustees

July

10

Mid July - Last opportunity to approve invoices in Workday for fiscal year. Fiscal year purchase orders with remaining balances will be rolled to next fiscal year.

July

12

Last Friday - Summer Scholars Showcase

Summer Scholars

August

13

6 - First day of Academic Year, 9 month faculty contracts begin

Request and distribute the low enrolled class report; request workload plans for upload to Gray DI.

August

14

Mid-August - Staff evaluation process, set goals and complete second employee/supervisor quarterly check-in.

HR Performance Management