SSD Registration Process

All GVSU students, graduate and undergraduate are welcome to present their scholarly and creative work at SSD. The SSD registration process generally begins the first week of February. We understand that a number of students have not completed their work by the registration deadline, but may still register their project for presentation in April at SSD. If you have specific questions, please refer to the Student Participant Information, the Faculty Mentor Information, or the Required Information for Registration section. Additional Questions can be directed to [email protected] The 26th Annual Student Scholars Day will be held on Wednesday April 12, 2023.

Check out the Registration Guides for registration system help:

Registration Guides

Registration Summary

Registration Summary

  1. Student logs onto registration site and submits presentation information.
  2. Email is sent to Faculty Mentor(s).
  3. Faculty Mentor(s) logs onto registration site, reviews presentation information, including title and abstract.
  4. Faculty Mentor(s) approves presentation.
  5. All co-presenters log onto registration site and approve the presentation.

Need help writing an abstract?

Student Login - click the link to register/revise presentations

Faculty Login - click the link to approve presentations and/or initiate Sessions

Please note: When registering, you may see a section that asks for a location code. Location codes are pre-arranged and will be provided to you IF you need one. Unless you have been given a code, it is safe to assume you DO NOT need one.

Registration Process Deadline

February 6th, 2023 - Registration Opens

February 24th, 2023 - Registration Closes at 11:45 p.m. -  This is the deadline to register presentation details, including a finished abstract. All faculty mentors and co-presenters must approve the presentation by this date. Please note: No late submissions or changes will be accepted beyond February 24th, 2022. There will be NO administrative support after 5:00 p.m..


Required Information for Registration

The following is the list of information needed to fully register a presentation for Student Scholars Day. Please have this information available prior to visiting the registration site to avoid error and headache. Information will be able to be updated online simply by using the login feature.

  • Name(s) and GVSU student email address(es) of student participant(s)
  • Name(s) and GVSU email address(es) of faculty mentor(s)
  • Title of Presentation
  • Abstract or Artist's Statement describing the project (limit 1000 characters: yes, that includes spaces)
  • Desired time of presentation (Depending on your presentation type, you will be able to choose the room and time of your presentation according to current availability.)

Types of Presentations

SSD 2023 will offer In-Person, Live via ZOOM, and Recorded presentations. During registration, presenters will have the option to choose In-Person or Virtual for some presentation types. All Oral presentations will be presented as recorded presentation available on Symposium. Some Oral presentations may be presented In-Person or Live via ZOOM if it is selected to be a part of a Faculty Curated Theme. The number of In-Person Poster/Portfolio presentations has been reduced to allow for social distancing. You may choose to present a Virtual Poster/Portfolio, or they will be available if the In-Person locations are full. Sessions and Extended Sessions can be either In-Person or Live via ZOOM.

Types of Presentations (Select one from among the following. Selecting the appropriate type of presentation is extremely important as the type of presentation dictates when and where your presentation will be scheduled.) 

  • In-Person Poster/Portfolio (Displayed all day: presenter chooses one hour to stand by poster for Q&A)
  • Virtual Poster/Portfolio (Recorded presentation displayed on hosting site)
  • Virtual Oral (Recorded 20-25 minute presentation on hosting site) 
    • Oral presenters may submit their presentation for consideration to be part of a Faculty Curated Theme. If selected, you would present In-Person or Live via ZOOM on SSD as part of a session.
  • In-Person Session (1 hour, faculty mentor initiated: a set of oral presentations around a general theme, but not intentionally linked, ex. a group of students presenting on their research in the PSY Dpt, or a group of students presenting on a general theme such as sustainability)
  • Virtual Session (1 hour, faculty mentor initiated: a set of oral presentations around a general theme, but not intentionally linked, ex. a group of students presenting on their research in the PSY Dpt, or a group of students presenting on a general theme such as sustainability. The faculty mentor will moderate the session and will host the session through their platform of choice, i.e. ZOOM, etc.)
  • In-Person Extended Session (up to 8 hours, faculty mentor initiated: This presentation type is similar to a traditional session, however extended sessions are longer in length. The extended session was created to accommodate classes and departments that need additional time beyond one hour)
  • Virtual Extended Session (up to 8 hours, faculty mentor initiated: This presentation type is similar to a traditional session, however extended sessions are longer in length. The extended session was created to accommodate classes and departments that need additional time beyond one hour. The faculty mentor will moderate the session and will host the session through their platform of choice, i.e. ZOOM, etc.)
  • 2-D Exhibition of Art (Displayed for about two weeks: presenter attends Artist Reception on/near SSD)
  • 3-D Exhibition of Art (Displayed for about two weeks: presenter attends Artist Reception on/near SSD)
  • Faculty Curated Exhibit (A Faculty Curated Exhibit is coordinated by a faculty member who invites students' art into the exhibit)
  • Film/video (20-60 minutes)
  • Live Performance (20-60 minutes) 

Faculty Curated Theme

The Student Scholars Day (SSD) Committee is making a call for themed session submissions for Student Scholars Day (SSD) on April 12, 2023! This year, faculty curated sessions will be 1-2 hour time blocks on the day of SSD for in-person presentations centered around a particular theme or topic, allowing for three to six 15 minute oral presentations. These sessions are an ideal venue for groups of students and their faculty mentors to present their work and collaborate on related scholarship topics.

If you are interested in curating and moderating a session for SSD, please fill out the online submission form. This form will allow you to submit a session topic, include a description of the session content, as well as include a list of potential student speakers during the session. The form also provides an option if you are looking to connect with other potential collaborators to create a session. Once the session topic has been submitted and approved, students and faculty will be able to select their created themed session when registering their presentation for SSD in February 2023. The deadline for submitting theme topics is Feb. 15, 2023.  If you have questions about the SSD sessions, or the submission process, please feel free to reach out to the Office of Undergraduate Research and Scholarship at [email protected]


Presentations Involving Human Subjects or Animal Research

All research involving human subjects performed at GVSU and/or by GVSU students, staff, and/or faculty must be reviewed and approved by the Human Research Review Committee prior to beginning the research.

All animal research at GVSU must be conducted in accordance with IACUC standards and comply with the Public Health Service policies and USDA animal welfare regulations. All research involving the use of animals must be approved prior to beginning research activities.

Contact the Office of Research Compliance and Integrity (RCI) for information.



Page last modified November 7, 2022