Secretary (Talent Acquisition Support-Confidential)
Job Title: Secretary (Talent Acquisition Support-Confidential)
District/Division: Finance and Administration
Department: Human Resources
Classification: C2
Updated: January 2019
Job Summary
Provide administrative and clerical support to the Human Resources Office, performing office functions, which substantially contribute to the objectives and mission of the department.
Essential Functions
- Assist search committees and applicants, as needed, throughout the hiring process.
- Post jobs using various sources and methods, including social media.
- Monitor the applicant tracking system and assist search committees with the system.
- Review pool(s) of qualified candidates during the interview approval process.
- Run background checks, criminal, financial and driving.
- Update position descriptions including primary duties, required education, knowledge and experience, and wage ranges.
- Enter various employee data (open jobs, pay increase, title changes, etc.) into the HRIS system.
- Maintain filing and/or database and record keeping systems on paper and/or computer.
- Prepare reports, which may require compiling and computing statistical data.
- Complete employment verifications.
- Other related duties as assigned.
Non-Essential Functions
Not Applicable.
Required Qualifications
- High school graduate or equivalent.
- Minimum of two years relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Ability to operate office equipment.
- Data entry experience.
- Typing and spelling competency.
- Possess strong verbal and written communication skills.
- Ability to provide quality customer service.
- Ability to work under pressure and meet deadlines.
- Ability to maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships
Preferred Qualifications
- Some college course work.
- Higher education experience.
- Experience with running background checks.
- Knowledge of employment related rules, regulations, and laws.
- Banner (HRIS) experience.
- PageUp Applicant Tracking System experience.
Supervision Received
Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
Supervision Exercised
May be responsible for the coordination of work assignments for student employees.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.