Club Sport Funding Request Form 2025-2026

This form is for club sports to request funding for expenses in the 2025-2026 academic year. All requests will be reviewed by Club Sports Council. Clubs must be in good standing for their requests to be presented

Club Sports may request funding for;

Facility Rental (off-campus spaces)
League/Conference Fees
Travel (lodging, vehicle rental, charter bus)
Capital equipment

Club Sports Administration and the Club Sports Council may deny a request for various reasons including, but not limited to; lack of available funding, failure to submit supporting documentation, team not in good standing, lack of effort for fundraising or additional income to pay for the expense, or a low need/priority for the club. Club's may appeal the request being denied by e-mail [email protected] for reasons of reconsideration.

Request Regulations Review
- Teams can submit 2 requests max plus 1 unexpected expense request
- For requests to be considered
  - Can only request up to 40% of total expenses
  - Completed budget, supporting documents, full application required
  - Team in good standing
  - Using on campus funds
- Requests over $5k, teams are required to have a member present request
- For request to go through, total revenue must meet 80% of their projected revenue by the end of the year

* denotes a required field

Club Sport Council Funding Request Rules and Policies

Teams can submit 2 requests max per year
- Must be in separate categories. Categories are below:
  - Facility Rental
  - Nationals/League/Conference/Competition/Camp fees
  - Travel
  - Capitol Equipment
- May also submit a 3rd request if an unexpected expense arises:
  - EX: playoffs, nationals qualifications, broken equipment, not anticipated extra facility usage, etc.
For a request to be considered:
1. Teams may only request funding up to 40% of their total expenses
2. Everything on the form must be filled out completely with supporting documents attached as necessary, including an updated and complete budget attached
3. Using on campus funding to pay for the expense
4. Teams must be in good standing administratively
  1. Trainings attended
  2. Website updated
  3. Registration (individual and team) done
  4. Travel requests
  5. Score Reports
  6. Branding/Marketing guidelines followed
For requests over $5k, clubs are required to have a member attend a meeting and present on this request formally
Priority will be given to facility requests to start the semester.
Total revenue must meet 80% of their projected revenue total by the end of the year
1. Club Sports has the right to hold back funding of approved requests until this is met

General Club Information

Club Sport *

First Name *

Last Name *

Eboard Position *

Email *

Budget Overview

Please be sure your budget sheet is up to date; this should include all on-campus and off-campus accounts and differentiate between the two. These numbers are what are used by the Club Sports Council to determine the decision on your request. Please also make sure to appropriately name your budget (ex: Men's Rugby 2024 Budget).

Would you like to upload your budget sheet or provide a direct link? *

Number of dues paying members *

Dues paid by each member of the club (i.e. new $500, returning $250 per semester) *

What fundraisers have you already done or plan to do and what is your revenue earned or estimated to earn? *

What is your $ amount of estimated total expenses on the year? *

Request Information

Funding Request Category *
Facility Rental
Nationals/League/Conference/Competition/Camp fees
Travel
Capital Equipment
Unexpected Cost

Equipment

Facility Rental

Nationals/League/Conference/Competition/Camp Fees

Travel

Additional Information

Please provide any additional information regarding your request that may be useful to the council during the approval process *

Do you have additional documents to upload as support? *

Human Verification *

Page last modified September 4, 2025

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