Travel and Expense Management
FAQs Contacts Mileage Resources Relocation
International Travel Payment Options Questions
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If you have questions about Expenses, please visit our Expense FAQ page
If you have questions about Travel, please visit our Travel FAQ page
View our Travel and Expense Guidelines or send an e-mail to [email protected]
GVSU Contacts for Travel and Expense Questions
Expense Reports:
- Kim Wittkoski
616/331-2203
[email protected]
Booking Travel with Lightning / CTM Travel Agent:
- Kip Smalligan
616/331-3211
[email protected]
Lightning System Administrator:
- Erica Herwig
616/331-2287
[email protected]
Expense & Declining Balance Cards:
- Tonya Valencia
616/331-2257
[email protected]
♦♦♦ NOTICE: Mileage Reimbursements changed to $0.70 per mile, effective January 1, 2025♦♦♦
Travel & Expense Resources
Expense Types
At-A-Glance guide to allowable expenses for reimbursement and receipt requirement.
Relocation Expenses
Relocation Expenses cannot be processed in Workday. Please complete the Relocation Expense Form, get manual approvals, attach all receipts, and email everything to [email protected] for processing.
Please note that all relocation expenses are taxable income by the IRS and will be reimbursed and taxed on a future payroll payment.
International Travel
Payment Options
Preferred Travel Payment Options:
- Expense card: Intended for use if traveling more than twice a year or spending University funds regularly. The cardholder should be used for all purchases and travel, including meals. Request an Expense card
- Declining Balance Card: Intended for access to cash and for one time use travel and expenses when an individual does not have an expense card or personal funds. Request a Declining Balance Debit Card
- Personal Funds should only be used if an individual is not eligible for an expense card.
Cash Advances will be very rarely handed out and will need to be authorized in advance by the Business Office with reasoning as to why one of the options below are not feasible. Please contact the Travel Team if you need to request an advance.
Travel advance requests in the form of a SVDC or Cash, along with the necessary forms can be found in section 311 of the Business & Finance Procedures.
GVSU Travel & Reimbursement Desk
2015 James H. Zumberge Hall
Travel & Expense Reimbursement email: [email protected]