Travel and Expense Management
For Concur access, please contact your Divisional Concur Administrator
For Concur login related issues, please contact [email protected]
If you have questions about Travel, please visit our Travel FAQ page
GVSU Contacts for Travel and Expense Questions
♦♦♦ NOTICE: Mileage Reimbursements changed to $0.625 per mile, effective July 1, 2022♦♦♦
Travel & Expense Resources
Travel Allowance / Per Diem Rates by City / State / Zip
At-A-Glance guide to allowable expenses for reimbursement and receipt requirement.
Preferred Travel Payment Options:
- Pcard: Intended for use if traveling more than twice a year or spending University funds regularly. The cardholder should be used for all purchases and travel, including meals. Request a Pcard
- Declining Balance Card: Intended for access to cash and for one time use travel and expenses when an individual does not have a Pcard or personal funds. Request a Declining Balance Debit Card
- Personal Funds should only be used if an individual is not eligible for a Pcard.
Cash Advances will be very rarely handed out and will need to be authorized in advance by the Business Office with reasoning as to why one of the options below are not feasible. Please contact the Travel Team if you need to request an advance.
Travel advance requests in the form of a SVDC or Cash, along with the necessary forms can be found in section 311 of the Business & Finance Procedures.
Sample of completed Advance Request/Reimbursement forms when Expenses exceed Advance.
Sample of completed Advance Request/Reimbursement forms when you have funds remaining after trip.