Accounts Payable
Accounts Payable Office
2015 Zumberge Hall
(616) 331-8010
Welcome to the Accounts Payable Webpage!
The Accounts Payable department at GVSU processes hundreds of invoices each day. By following a few simple steps you can help us expedite the payment process.
- Whenever possible, use your department or individual p-card for smaller purchases that don't require a purchase order or direct bill to GVSU
- Make sure we have the vendor's current Taxpayer Identification Form (W9, W8 BEN or W8 BEN-E) on file
- Make sure all invoices are sent directly, as an attachment to [email protected], or if e-mail is not an option, faxed to (616) 331-3287 or mailed to GVSU - Accounts Payable, 1 Campus Drive, 2015 Zumberge Hall, Allendale, MI 49401
Note: please do not send a link to the invoice, we must receive the document as an attachment.
Accounts Payable Staff
Brian Thompson - [email protected] - 331-8010
Cathie Richter - [email protected] - 331-3021
Julie DeVecht - [email protected] - 331-2202
Erica Herwig - [email protected] - 331-2287
Assistant Controller
Faculty/Staff
If you are a GVSU faculty or staff member, please see the links below for important information about our purchasing policy, using new vendors, payment process, payment types, OnBase invoice approvals and other helpful information.
Purchasing Policy (BOT 7.2)
Invoice Payment Policy (SLT 6.11)
Check Request Procedures (B&F Procedures Section #308)
Check Request Process Flow Chart
Step-by-Step Instructions
Current Year Month End & E-Print Availability Dates
Payment to Human Participants for Research (B&F Procedures Section #305)
Using New Vendors - If the vendor you select is not already in the Banner Finance System, you will need to ask them for their completed Taxpayer Identification Form (W9, W8 BEN or W8 BEN-E.) If they do not have one, they will need to complete the appropriate blank form listed below and submit it to Accounts Payable at [email protected].
Blank W9 W8 BEN Form W8 BEN-E Form W8 Form Instructions
Vendors
If you are a vendor submitting an invoice to Grand Valley, please click the link below. Here you will find valuable information that, when followed, will expedite the payment process.