Accounts Payable Office
2015 Zumberge Hall
(616) 331-8010

Welcome to the Accounts Payable Webpage!
The Accounts Payable department at GVSU processes hundreds of invoices each day.  By following a few simple steps you can help us expedite the payment process.

• Whenever possible, use your department or individual p-card for smaller purchases that don't require a purchase order or direct bill to GVSU
• Make sure we have the vendor's current Taxpayer Identification Form (W9, W8 BEN or W8 BEN-E) on file
• Make sure all invoices are sent directly, as an attachment to [email protected], or if e-mail is not an option, faxed to (616) 331-3287 or mailed to GVSU - Accounts Payable, 1 Campus Drive, 2015 Zumberge Hall, Allendale, MI  49401
  Note: please do not send a link to the invoice, we must receive the document as an attachment.

Faculty/Staff

If you are a GVSU faculty or staff member, please see the links below for important information about our purchasing policy, using new vendors, payment process, payment types, OnBase invoice approvals and other helpful information.

Purchasing Policy (BOT 7.2)

Invoice Payment Policy (SLT 6.11)

Check Request Procedures (B&F Procedures Section #308)
     Check Request Process Flow Chart
     Step-by-Step Instructions 

Current Year Month End & E-Print Availability Dates

OnBase Access & Users Guide

Payment to Human Participants for Research (B&F Procedures Section #305)

Using New Vendors - If the vendor you select is not already in the Banner Finance System, you will need to ask them for their completed Taxpayer Identification Form (W9, W8 BEN or W8 BEN-E.)  If they do not have one, they will need to complete the appropriate blank form listed below and submit it to Accounts Payable at [email protected]. 
Blank W9      W8 BEN Form     W8 BEN-E Form     W8 Form Instructions

Vendors

If you are a vendor submitting an invoice to Grand Valley, please click the link below.  Here you will find valuable information that, when followed, will expedite the payment process.

Vendors: Getting Your Invoice Paid